Executive Assistant Visa Sponsorship Jobs in North Carolina
Executive assistant roles in North Carolina are concentrated in Charlotte's financial district, the Research Triangle's tech and life sciences companies, and Raleigh's growing corporate sector. Major employers like Bank of America, Duke University Health System, and Red Hat have sponsored international workers, making NC one of the more active states for professional administrative hiring.
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Get Access To All JobsAbout Day and Zimmermann
No problem is too challenging or complex for Day & Zimmermann Maintenance and Construction (DZMC) because We do what we say! ® We’re here to make life easier for plant owners in the Power, Chemical, and Industrial markets. With our wide-ranging capabilities and long-standing industry experience, we deliver innovative solutions and seamless processes that effectively manage all aspects of the plant life cycle. It’s no wonder we’re the #1 maintenance services provider in the United States. Come join in on our purpose – We put people to work, we protect American freedoms, and we help our customer’s power and improve the world!
Job Summary
Provides high-level administrative support to one or more executives, often CEOs or other top-level management personnel. Plays a crucial role in ensuring smooth operations within the executive's office and facilitating effective communication and coordination between the executive and internal/external stakeholders.
Responsibilities
- Calendar Management: Manage and maintain executives' schedules, including scheduling meetings, appointments, and travel arrangements. Prioritize and coordinate conflicting appointments and ensure the executive is informed of any changes to their schedule. 25%
- Administrative Support: Perform general administrative tasks, such as filing, printing, photocopying, and data entry. Manage expenses, reimbursements, and invoices for the executive, including p-card allocation. Maintain organized electronic and physical filing systems. Purchase supplies as needed. Collaborate with and support other Executive Assistants. 25%
- Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and supporting documents. Attend meetings as required, take minutes, and follow up on action items. Coordinate logistics for meetings, including room bookings, catering, and audiovisual equipment. 20%
- Communication Management: Screen and manage incoming calls, emails, and other correspondence on behalf of the executive. Draft and proofread correspondence, presentations, and reports for the executive's review. Act as a liaison between the executive and other staff members or external parties, ensuring timely and accurate communication. 15%
- Travel Arrangements: Arrange domestic and international travel for the executive, including flights, accommodations, transportation, and visas. Prepare detailed travel itineraries and ensure the executive has all necessary documentation and information for their trips. 10%
- Project Assistance: Assist with special projects and initiatives as assigned by the executive. Conduct research, gather data, and prepare reports as needed to support decision-making. 5%
KSAs (Knowledge, Skills, and Abilities)
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively. Ability to work independently with minimal supervision and collaborate effectively as part of a team.
- Strong communication skills, both written and verbal, with a professional and courteous demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Attention to detail and accuracy in all tasks, with a high level of initiative and problem-solving abilities.
- Flexibility and adaptability to changing priorities and deadlines. Discretion and integrity when handling confidential information.
Minimum Qualifications
- H.S. Diploma or General Education Degree (GED) required.
- 10+ years of administrative office experience required.
- Great attitude and team player.
- Successful completion of background and drug screening process.
Compensation and Benefits
In compliance with this state’s pay transparency laws, the salary range for this role is $68,480.00 - $102,720.00. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. (The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements).
We care about our employees and it shows. Our staff receive a competitive salary and a comprehensive benefits package which includes medical/Rx, dental and vision coverage; life, AD&D and disability insurance; flexible spending accounts; 100% paid maternity leave for up to 12 weeks, parental leave, family leave, other paid time off; voluntary benefits and discount programs to meet our employees’ individual needs including pet insurance for our furry family members!
Essential Functions
To ensure a safe work environment while meeting the physical demands of the job, you must be able to perform the following physical and mental tasks, with or without a reasonable accommodation:
- Visual acuity (e.g., needed to prepare and analyze data, to transcribe documents, to view a computer, to read, to inspect objects, to operate machinery)
- Manual Dexterity (e.g., picking, pinching, typing, or other working that uses the fingers)
- Walking
- Hearing
- Repetitive motions of any part of the body
- Talking
- Capacity to think, concentrate and focus over long periods of time
- Ability to write complex documents in the [English] language
- Ability to read complex documents in [English] language
- Capacity to express thoughts orally (e.g., accurately, quick and loudly convey spoken instructions to workers)
- Ability to regularly perform all job functions at Company’s office or work site
Diversity, Inclusion & Equal Employment Opportunity
Day & Zimmermann is committed to maintaining an inclusive workforce, where employees are hired, retained, compensated and promoted based on their contributions to our Company. Our collective strength is rooted in over a century of diverse employees and businesses, commitment to success, and delivery on promises made. Federal and state Equal Employment Opportunity laws prohibit employment discrimination based on race, color, religion, sex, sexual orientation, age, national origin, citizenship status, veteran status and disability status. Day & Zimmermann is committed to providing an equal opportunity work environment in full compliance with these laws. If you are an individual with a disability and you require an accommodation in the application process, please email reasonableaccommodation@dayzim.com, and please specify which position you are interested in, including job title and location.
About Day and Zimmermann
No problem is too challenging or complex for Day & Zimmermann Maintenance and Construction (DZMC) because We do what we say! ® We’re here to make life easier for plant owners in the Power, Chemical, and Industrial markets. With our wide-ranging capabilities and long-standing industry experience, we deliver innovative solutions and seamless processes that effectively manage all aspects of the plant life cycle. It’s no wonder we’re the #1 maintenance services provider in the United States. Come join in on our purpose – We put people to work, we protect American freedoms, and we help our customer’s power and improve the world!
Job Summary
Provides high-level administrative support to one or more executives, often CEOs or other top-level management personnel. Plays a crucial role in ensuring smooth operations within the executive's office and facilitating effective communication and coordination between the executive and internal/external stakeholders.
Responsibilities
- Calendar Management: Manage and maintain executives' schedules, including scheduling meetings, appointments, and travel arrangements. Prioritize and coordinate conflicting appointments and ensure the executive is informed of any changes to their schedule. 25%
- Administrative Support: Perform general administrative tasks, such as filing, printing, photocopying, and data entry. Manage expenses, reimbursements, and invoices for the executive, including p-card allocation. Maintain organized electronic and physical filing systems. Purchase supplies as needed. Collaborate with and support other Executive Assistants. 25%
- Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and supporting documents. Attend meetings as required, take minutes, and follow up on action items. Coordinate logistics for meetings, including room bookings, catering, and audiovisual equipment. 20%
- Communication Management: Screen and manage incoming calls, emails, and other correspondence on behalf of the executive. Draft and proofread correspondence, presentations, and reports for the executive's review. Act as a liaison between the executive and other staff members or external parties, ensuring timely and accurate communication. 15%
- Travel Arrangements: Arrange domestic and international travel for the executive, including flights, accommodations, transportation, and visas. Prepare detailed travel itineraries and ensure the executive has all necessary documentation and information for their trips. 10%
- Project Assistance: Assist with special projects and initiatives as assigned by the executive. Conduct research, gather data, and prepare reports as needed to support decision-making. 5%
KSAs (Knowledge, Skills, and Abilities)
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively. Ability to work independently with minimal supervision and collaborate effectively as part of a team.
- Strong communication skills, both written and verbal, with a professional and courteous demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Attention to detail and accuracy in all tasks, with a high level of initiative and problem-solving abilities.
- Flexibility and adaptability to changing priorities and deadlines. Discretion and integrity when handling confidential information.
Minimum Qualifications
- H.S. Diploma or General Education Degree (GED) required.
- 10+ years of administrative office experience required.
- Great attitude and team player.
- Successful completion of background and drug screening process.
Compensation and Benefits
In compliance with this state’s pay transparency laws, the salary range for this role is $68,480.00 - $102,720.00. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. (The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements).
We care about our employees and it shows. Our staff receive a competitive salary and a comprehensive benefits package which includes medical/Rx, dental and vision coverage; life, AD&D and disability insurance; flexible spending accounts; 100% paid maternity leave for up to 12 weeks, parental leave, family leave, other paid time off; voluntary benefits and discount programs to meet our employees’ individual needs including pet insurance for our furry family members!
Essential Functions
To ensure a safe work environment while meeting the physical demands of the job, you must be able to perform the following physical and mental tasks, with or without a reasonable accommodation:
- Visual acuity (e.g., needed to prepare and analyze data, to transcribe documents, to view a computer, to read, to inspect objects, to operate machinery)
- Manual Dexterity (e.g., picking, pinching, typing, or other working that uses the fingers)
- Walking
- Hearing
- Repetitive motions of any part of the body
- Talking
- Capacity to think, concentrate and focus over long periods of time
- Ability to write complex documents in the [English] language
- Ability to read complex documents in [English] language
- Capacity to express thoughts orally (e.g., accurately, quick and loudly convey spoken instructions to workers)
- Ability to regularly perform all job functions at Company’s office or work site
Diversity, Inclusion & Equal Employment Opportunity
Day & Zimmermann is committed to maintaining an inclusive workforce, where employees are hired, retained, compensated and promoted based on their contributions to our Company. Our collective strength is rooted in over a century of diverse employees and businesses, commitment to success, and delivery on promises made. Federal and state Equal Employment Opportunity laws prohibit employment discrimination based on race, color, religion, sex, sexual orientation, age, national origin, citizenship status, veteran status and disability status. Day & Zimmermann is committed to providing an equal opportunity work environment in full compliance with these laws. If you are an individual with a disability and you require an accommodation in the application process, please email reasonableaccommodation@dayzim.com, and please specify which position you are interested in, including job title and location.
Executive Assistant Job Roles in North Carolina
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Search Executive Assistant Jobs in North CarolinaExecutive Assistant Jobs in North Carolina: Frequently Asked Questions
Which companies sponsor visas for executive assistants in North Carolina?
Charlotte-based financial institutions such as Bank of America and Wells Fargo have historically sponsored skilled administrative professionals. In the Research Triangle, companies like Red Hat, SAS Institute, and Lenovo have active international hiring programs. Duke University, UNC-Chapel Hill, and Wake Forest University also sponsor executive assistant roles, particularly for positions supporting senior leadership in research and academic administration.
Which visa types are most common for executive assistant roles in North Carolina?
The H-1B visa is the most common visa for executive assistants in North Carolina, but it requires the role to qualify as a specialty occupation, meaning a bachelor's degree in a directly related field must be a genuine requirement. TN visas are available to Canadian and Mexican nationals in qualifying professional categories. Some candidates transition through employer-sponsored green card pathways after establishing a track record in the role.
Which cities in North Carolina have the most executive assistant sponsorship jobs?
Charlotte leads the state, driven by its concentration of financial services headquarters and large corporate campuses. The Research Triangle, covering Raleigh, Durham, and Chapel Hill, is the second most active area, particularly in tech, life sciences, and higher education. Smaller markets like Greensboro and Winston-Salem have sponsorship opportunities through healthcare systems and manufacturing headquarters, though at lower volume than the Triangle or Charlotte.
How to find executive assistant visa sponsorship jobs in North Carolina?
Migrate Mate filters job listings specifically for roles where employers are open to visa sponsorship, including executive assistant positions across North Carolina. Searching by state and role on Migrate Mate surfaces opportunities in Charlotte, Raleigh, Durham, and beyond, with filtering options that help you focus on companies with a track record of sponsoring international administrative professionals rather than applying broadly and finding out late in the process.
Are there state-specific considerations for executive assistant visa sponsorship in North Carolina?
North Carolina's Research Triangle draws a significant pipeline of international talent through NC State, Duke, and UNC, which means some employers in that region are already familiar with visa sponsorship processes for professional roles. For H-1B eligibility, the key consideration is whether the executive assistant role genuinely requires a specific bachelor's degree, which is more straightforward at larger corporate or university employers than at smaller firms where job duties may be more general.
What is the prevailing wage for sponsored executive assistant jobs in North Carolina?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.