Executive Assistant Visa Sponsorship Jobs in North Carolina
Executive assistant roles in North Carolina are concentrated in Charlotte's financial district, the Research Triangle's tech and life sciences companies, and Raleigh's growing corporate sector. Major employers like Bank of America, Duke University Health System, and Red Hat have sponsored international workers, making NC one of the more active states for professional administrative hiring.
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Posting Number PG194961SP
Internal Recruitment No
Working Title Executive Assistant
Anticipated Hiring Range $50,922 - $60,470
Work Schedule Monday - Friday, 8:00am - 5:00pm
Job Location Raleigh, NC
Department CVM Teaching Hospital
About the Department
Established in 1983, the NC State Veterinary Hospital (VH) is one of the nation’s highest-rated academic medical centers, serving North Carolina and the surrounding region. The VH treats nearly 35,000 patients annually across more than 20 clinical services, utilizing a team-based approach that leverages the expertise of nationally and internationally renowned board-certified specialists.
The VH is dedicated to:
Clinical Excellence: Providing compassionate, state-of-the-art specialty healthcare at the cutting edge of veterinary medicine.
Education: Delivering expert clinical instruction to fourth-year veterinary students from the College of Veterinary Medicine.
Innovation:* Advancing the field through the ongoing investigation of innovative techniques and medical procedures.
Wolfpack Perks and Benefits
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.
What we offer:
Medical, Dental, and Vision
Flexible Spending Account
Retirement Programs
Disability Plans
Life Insurance
Accident Plan
Paid Time Off and Other Leave Programs
12 Holidays Each Year
Tuition and Academic Assistance
And so much more!
Attain work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.
Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties
The Administrative Strategist & Executive Liaison serves as the primary strategic and administrative partner to the Hospital Administrator and the senior leadership team. This is a high-level role designed for a professional who thrives on coordinating hospital governance, managing complex operational projects, and exercising independent judgment to align administrative activities with our clinical and academic mission.
Key Responsibilities
Executive Support & Strategic Coordination
Priority Management: Independently manages the Hospital Administrator’s complex calendar, identifying and resolving scheduling conflicts to ensure dedicated time for high-priority projects and hospital-wide initiatives.
Governance Leadership: Manages the lifecycle of Hospital Board and committee meetings, including agenda development, preparation of executive briefing packets, and the synthesis of minutes into actionable task lists.
Administrative Operations:* Oversees the implementation and maintenance of Hospital Standard Operating Procedures (SOPs). Manages organizational charts and ensures the administrative on-call schedule and visitor profiles are accurately maintained.
Communications & External Relations
External Liaison: Acts as the primary point of contact for external agencies, CVM dignitaries, and potential donors; leads facility tours and ensures a professional representation of the Hospital.
Conflict Resolution: Investigates sensitive client complaints by analyzing case data and evidence. Formulates recommendations for leadership and drafts formal correspondence to resolve disputes and maintain hospital reputation.
Executive Correspondence:* Reviews and edits all outward-facing correspondence from the Administrator’s office for content accuracy, professional tone, and clarity.
Operational Analysis & Project Management
Reporting & Analytics: Drafts ad hoc reports for external regulatory or accrediting agencies. Aggregates data to monitor daily animal census and proactively alerts leadership to volume shifts.
Project Oversight: Coordinates project-based meetings for hospital-wide initiatives, tracking progress against action plans and summarizing outcomes for ad hoc problem-solving committees.
Risk & Compliance:* Organizes and maintains incident report logs and records. Prepares summaries for safety committees and Hospital Board meetings to support institutional risk management.
Specialized Programs & Systems
Technology SME: Serves as the Hospital Subject Matter Expert for technology implementations, coordinating hardware/software orders and setup needs for clinical and administrative services.
Systems Support: Assists hospital supervisors in resolving timekeeping exceptions or errors, such as missed punches or overlapping shifts, to ensure operational accuracy.
Scholarship Administration:* Oversees the Tiffany Ramsey CE hospital scholarship program, including applicant data collection and the final selection process.
Knowledge, Skills, and Abilities
Advanced Coordination: Ability to navigate complex organizational structures and manage multiple competing priorities with minimal supervision.
Professional Diplomacy: High level of emotional intelligence and discretion when handling confidential information and sensitive client interactions.
Technical Proficiency: Mastery of hospital-related technology systems and office productivity software.
Analytical Writing: Demonstrated ability to draft complex reports and executive-level correspondence with an emphasis on precision and grammar.
Physical Requirements
Ability to lead walking tours of the hospital facility for donors and dignitaries.
General office environment requirements (sitting, standing, and computer use).
Other Responsibilities
* Other duties as assigned by Supervisor.
Qualifications
Minimum Experience/Education
High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
Preferred Qualifications
Healthcare or Academic Medical Experience: Minimum of 3–5 years of progressive administrative experience within a veterinary hospital, human medical center, or academic research institution.
Proven Conflict Resolution & Advocacy: Demonstrated success in investigating complex client or patient complaints, with the ability to synthesize evidence and draft sophisticated, empathetic formal resolutions.
Executive Governance & Board Support: Extensive experience supporting a Hospital Board or senior leadership committees, including the ability to translate high-level discussions into actionable project plans and professional briefing packets.
Technical Systems Leadership: Prior experience serving as a Subject Matter Expert (SME) for the implementation of Hospital Information Systems (HIS).
Advanced Professional Communication:* Exceptional editing and writing skills with a proven ability to produce executive-level reports and correspondence for high-profile stakeholders, including university dignitaries and donors.
Required License or Certification
N/A
Valid NC Driver's License required No
Commercial Driver's License Required? No
Recruitment Dates and Special Instructions
Job Open Date 04/13/2026
Earliest Close Date 04/17/2026
Notice to Applicants
Please note that the work history on your resume must also be included in your application.
Special Instructions
Along with your completed application, please include a resume and cover letter.
Position Details
Position Number 00065334
Position Type SHRA
Position Classification Band Title Executive Assistant
Position Classification Band Level Journey
Position Classification Salary Range $ 37,306 - $ 86,062
Salary Grade Equivalency NC12
Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Mandatory - Medical Emergencies
Time Limited Position No
Time-Limited Appointment Length (if applicable)
Department Id 192001 - CVM Teaching Hospital
EEO
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Job Posting Information
Posting Number PG194961SP
Internal Recruitment No
Working Title Executive Assistant
Anticipated Hiring Range $50,922 - $60,470
Work Schedule Monday - Friday, 8:00am - 5:00pm
Job Location Raleigh, NC
Department CVM Teaching Hospital
About the Department
Established in 1983, the NC State Veterinary Hospital (VH) is one of the nation’s highest-rated academic medical centers, serving North Carolina and the surrounding region. The VH treats nearly 35,000 patients annually across more than 20 clinical services, utilizing a team-based approach that leverages the expertise of nationally and internationally renowned board-certified specialists.
The VH is dedicated to:
Clinical Excellence: Providing compassionate, state-of-the-art specialty healthcare at the cutting edge of veterinary medicine.
Education: Delivering expert clinical instruction to fourth-year veterinary students from the College of Veterinary Medicine.
Innovation:* Advancing the field through the ongoing investigation of innovative techniques and medical procedures.
Wolfpack Perks and Benefits
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.
What we offer:
Medical, Dental, and Vision
Flexible Spending Account
Retirement Programs
Disability Plans
Life Insurance
Accident Plan
Paid Time Off and Other Leave Programs
12 Holidays Each Year
Tuition and Academic Assistance
And so much more!
Attain work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.
Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties
The Administrative Strategist & Executive Liaison serves as the primary strategic and administrative partner to the Hospital Administrator and the senior leadership team. This is a high-level role designed for a professional who thrives on coordinating hospital governance, managing complex operational projects, and exercising independent judgment to align administrative activities with our clinical and academic mission.
Key Responsibilities
Executive Support & Strategic Coordination
Priority Management: Independently manages the Hospital Administrator’s complex calendar, identifying and resolving scheduling conflicts to ensure dedicated time for high-priority projects and hospital-wide initiatives.
Governance Leadership: Manages the lifecycle of Hospital Board and committee meetings, including agenda development, preparation of executive briefing packets, and the synthesis of minutes into actionable task lists.
Administrative Operations:* Oversees the implementation and maintenance of Hospital Standard Operating Procedures (SOPs). Manages organizational charts and ensures the administrative on-call schedule and visitor profiles are accurately maintained.
Communications & External Relations
External Liaison: Acts as the primary point of contact for external agencies, CVM dignitaries, and potential donors; leads facility tours and ensures a professional representation of the Hospital.
Conflict Resolution: Investigates sensitive client complaints by analyzing case data and evidence. Formulates recommendations for leadership and drafts formal correspondence to resolve disputes and maintain hospital reputation.
Executive Correspondence:* Reviews and edits all outward-facing correspondence from the Administrator’s office for content accuracy, professional tone, and clarity.
Operational Analysis & Project Management
Reporting & Analytics: Drafts ad hoc reports for external regulatory or accrediting agencies. Aggregates data to monitor daily animal census and proactively alerts leadership to volume shifts.
Project Oversight: Coordinates project-based meetings for hospital-wide initiatives, tracking progress against action plans and summarizing outcomes for ad hoc problem-solving committees.
Risk & Compliance:* Organizes and maintains incident report logs and records. Prepares summaries for safety committees and Hospital Board meetings to support institutional risk management.
Specialized Programs & Systems
Technology SME: Serves as the Hospital Subject Matter Expert for technology implementations, coordinating hardware/software orders and setup needs for clinical and administrative services.
Systems Support: Assists hospital supervisors in resolving timekeeping exceptions or errors, such as missed punches or overlapping shifts, to ensure operational accuracy.
Scholarship Administration:* Oversees the Tiffany Ramsey CE hospital scholarship program, including applicant data collection and the final selection process.
Knowledge, Skills, and Abilities
Advanced Coordination: Ability to navigate complex organizational structures and manage multiple competing priorities with minimal supervision.
Professional Diplomacy: High level of emotional intelligence and discretion when handling confidential information and sensitive client interactions.
Technical Proficiency: Mastery of hospital-related technology systems and office productivity software.
Analytical Writing: Demonstrated ability to draft complex reports and executive-level correspondence with an emphasis on precision and grammar.
Physical Requirements
Ability to lead walking tours of the hospital facility for donors and dignitaries.
General office environment requirements (sitting, standing, and computer use).
Other Responsibilities
* Other duties as assigned by Supervisor.
Qualifications
Minimum Experience/Education
High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
Preferred Qualifications
Healthcare or Academic Medical Experience: Minimum of 3–5 years of progressive administrative experience within a veterinary hospital, human medical center, or academic research institution.
Proven Conflict Resolution & Advocacy: Demonstrated success in investigating complex client or patient complaints, with the ability to synthesize evidence and draft sophisticated, empathetic formal resolutions.
Executive Governance & Board Support: Extensive experience supporting a Hospital Board or senior leadership committees, including the ability to translate high-level discussions into actionable project plans and professional briefing packets.
Technical Systems Leadership: Prior experience serving as a Subject Matter Expert (SME) for the implementation of Hospital Information Systems (HIS).
Advanced Professional Communication:* Exceptional editing and writing skills with a proven ability to produce executive-level reports and correspondence for high-profile stakeholders, including university dignitaries and donors.
Required License or Certification
N/A
Valid NC Driver's License required No
Commercial Driver's License Required? No
Recruitment Dates and Special Instructions
Job Open Date 04/13/2026
Earliest Close Date 04/17/2026
Notice to Applicants
Please note that the work history on your resume must also be included in your application.
Special Instructions
Along with your completed application, please include a resume and cover letter.
Position Details
Position Number 00065334
Position Type SHRA
Position Classification Band Title Executive Assistant
Position Classification Band Level Journey
Position Classification Salary Range $ 37,306 - $ 86,062
Salary Grade Equivalency NC12
Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Mandatory - Medical Emergencies
Time Limited Position No
Time-Limited Appointment Length (if applicable)
Department Id 192001 - CVM Teaching Hospital
EEO
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Executive Assistant Job Roles in North Carolina
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Search Executive Assistant Jobs in North CarolinaExecutive Assistant Jobs in North Carolina: Frequently Asked Questions
Which companies sponsor visas for executive assistants in North Carolina?
Charlotte-based financial institutions such as Bank of America and Wells Fargo have historically sponsored skilled administrative professionals. In the Research Triangle, companies like Red Hat, SAS Institute, and Lenovo have active international hiring programs. Duke University, UNC-Chapel Hill, and Wake Forest University also sponsor executive assistant roles, particularly for positions supporting senior leadership in research and academic administration.
Which visa types are most common for executive assistant roles in North Carolina?
The H-1B is the most common visa for executive assistants in North Carolina, but it requires the role to qualify as a specialty occupation, meaning a bachelor's degree in a directly related field must be a genuine requirement. TN visas are available to Canadian and Mexican nationals in qualifying professional categories. Some candidates transition through employer-sponsored green card pathways after establishing a track record in the role.
Which cities in North Carolina have the most executive assistant sponsorship jobs?
Charlotte leads the state, driven by its concentration of financial services headquarters and large corporate campuses. The Research Triangle, covering Raleigh, Durham, and Chapel Hill, is the second most active area, particularly in tech, life sciences, and higher education. Smaller markets like Greensboro and Winston-Salem have sponsorship opportunities through healthcare systems and manufacturing headquarters, though at lower volume than the Triangle or Charlotte.
How to find executive assistant visa sponsorship jobs in North Carolina?
Migrate Mate filters job listings specifically for roles where employers are open to visa sponsorship, including executive assistant positions across North Carolina. Searching by state and role on Migrate Mate surfaces opportunities in Charlotte, Raleigh, Durham, and beyond, with filtering options that help you focus on companies with a track record of sponsoring international administrative professionals rather than applying broadly and finding out late in the process.
Are there state-specific considerations for executive assistant visa sponsorship in North Carolina?
North Carolina's Research Triangle draws a significant pipeline of international talent through NC State, Duke, and UNC, which means some employers in that region are already familiar with visa sponsorship processes for professional roles. For H-1B eligibility, the key consideration is whether the executive assistant role genuinely requires a specific bachelor's degree, which is more straightforward at larger corporate or university employers than at smaller firms where job duties may be more general.
What is the prevailing wage for sponsored executive assistant jobs in North Carolina?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
See which executive assistant employers are hiring and sponsoring visas in North Carolina right now.
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