Executive Assistant Visa Sponsorship Jobs in Maine
Executive assistant roles in Maine are concentrated in Portland, Augusta, and Bangor, with employers spanning healthcare systems like MaineHealth, state government agencies, and the financial services sector. A smaller market than Boston or New York, Maine still sees sponsorship activity for highly qualified candidates with specialized administrative and executive support experience.
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Executive Assistant
Position Summary
Support senior leaders and teams by coordinating essential administrative and operational activities that keep work moving efficiently. The Executive Assistant manages calendars, schedules meetings, coordinates travel, and handles day-to-day tasks that enable leadership focus and productivity. This role also supports cross-functional coordination and project-related activities to improve team operations. This position follows a hybrid work model. This role reports to a Vice President or Executive Director within the combined R&D/Operations organization and is based in Belfast, ME.
About the Team
The R&D / Ops organization focuses on building and improving products that support healthcare providers and patients. Teams collaborate across product management, engineering, and operations to deliver reliable and scalable solutions. The Executive Assistant partners closely with leadership and team members to support coordination, communication, and daily workflow needs. The team uses tools such as Microsoft Office, collaboration platforms, and internal systems to stay organized and connected.
Essential Job Responsibilities
- Manage executive calendars, including scheduling meetings and resolving conflicts
- Coordinate meeting logistics, including agendas, materials, and follow-up actions
- Arrange travel plans, including itineraries and related logistics
- Process expense reports, invoices, and purchase orders accurately and on time
- Prepare and format reports, presentations, and other documents as needed
- Track and follow up on incoming requests to ensure timely resolution
- Communicate with internal and external stakeholders in a clear and professional manner
- Support cross-functional coordination and administrative aspects of team initiatives
- Maintain organized records and documentation for team activities
- Use AI-enabled tools (such as document drafting, meeting summaries, or scheduling support) to improve efficiency, while reviewing outputs for accuracy and making adjustments as needed
Additional Job Responsibilities
- Assist with planning team events, meetings, or offsites
- Support onboarding activities for new team members
- Contribute to process improvements that enhance team efficiency
- Maintain familiarity with internal policies and procedures
- Provide administrative support for special projects as needed
Expected Education & Experience
- Associate’s degree or equivalent practical experience (preferred)
- 3+ years of experience in an administrative, executive assistant, or coordination role
- Strong written and verbal communication skills
- Ability to manage multiple priorities and meet deadlines
- Experience coordinating schedules and managing calendars
- Proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint, Teams, SharePoint)
- Ability to build and maintain effective working relationships with stakeholders
- Experience learning and using new tools or systems (e.g., project tracking or collaboration tools)
- Ability to handle sensitive information with discretion and professionalism
- Strong organizational skills and attention to accuracy
Expected Compensation
$58,000 - $98,000The base salary range shown reflects the full range for this role from minimum to maximum. At athenahealth, base pay depends on multiple factors, including job-related experience, relevant knowledge and skills, how your qualifications compare to others in similar roles, and geographical market rates. Base pay is only one part of our competitive Total Rewards package - depending on role eligibility, we offer both short and long-term incentives by way of an annual discretionary bonus plan, variable compensation plan, and equity plans.
About athenahealth
Our vision: In an industry that becomes more complex by the day, we stand for simplicity. We offer IT solutions and expert services that eliminate the daily hurdles preventing healthcare providers from focusing entirely on their patients — powered by our vision to create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.
Our company culture: Our talented employees — or athenistas, as we call ourselves — spark the innovation and passion needed to accomplish our vision. We are a diverse group of dreamers and do-ers with unique knowledge, expertise, backgrounds, and perspectives. We unite as mission-driven problem-solvers with a deep desire to achieve our vision and make our time here count. Our award-winning culture is built around shared values of inclusiveness, accountability, and support.
Our DEI commitment: Our vision of accessible, high-quality, and sustainable healthcare for all requires addressing the inequities that stand in the way. That's one reason we prioritize diversity, equity, and inclusion in every aspect of our business, from attracting and sustaining a diverse workforce to maintaining an inclusive environment for athenistas, our partners, customers and the communities where we work and serve.
What we can do for you:
Along with health and financial benefits, athenistas enjoy perks specific to each location, including commuter support, employee assistance programs, tuition assistance, employee resource groups, and collaborative workspaces — some offices even welcome dogs.
We also encourage a better work-life balance for athenistas with our flexibility. While we know in-office collaboration is critical to our vision, we recognize that not all work needs to be done within an office environment, full-time. With consistent communication and digital collaboration tools, athenahealth enables employees to find a balance that feels fulfilling and productive for each individual situation.
In addition to our traditional benefits and perks, we sponsor events throughout the year, including book clubs, external speakers, and hackathons. We provide athenistas with a company culture based on learning, the support of an engaged team, and an inclusive environment where all employees are valued.
Learn more about our culture and benefits here: athenahealth.com/careers
https://www.athenahealth.com/careers/equal-opportunity
Join us as we work to create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.
Executive Assistant
Position Summary
Support senior leaders and teams by coordinating essential administrative and operational activities that keep work moving efficiently. The Executive Assistant manages calendars, schedules meetings, coordinates travel, and handles day-to-day tasks that enable leadership focus and productivity. This role also supports cross-functional coordination and project-related activities to improve team operations. This position follows a hybrid work model. This role reports to a Vice President or Executive Director within the combined R&D/Operations organization and is based in Belfast, ME.
About the Team
The R&D / Ops organization focuses on building and improving products that support healthcare providers and patients. Teams collaborate across product management, engineering, and operations to deliver reliable and scalable solutions. The Executive Assistant partners closely with leadership and team members to support coordination, communication, and daily workflow needs. The team uses tools such as Microsoft Office, collaboration platforms, and internal systems to stay organized and connected.
Essential Job Responsibilities
- Manage executive calendars, including scheduling meetings and resolving conflicts
- Coordinate meeting logistics, including agendas, materials, and follow-up actions
- Arrange travel plans, including itineraries and related logistics
- Process expense reports, invoices, and purchase orders accurately and on time
- Prepare and format reports, presentations, and other documents as needed
- Track and follow up on incoming requests to ensure timely resolution
- Communicate with internal and external stakeholders in a clear and professional manner
- Support cross-functional coordination and administrative aspects of team initiatives
- Maintain organized records and documentation for team activities
- Use AI-enabled tools (such as document drafting, meeting summaries, or scheduling support) to improve efficiency, while reviewing outputs for accuracy and making adjustments as needed
Additional Job Responsibilities
- Assist with planning team events, meetings, or offsites
- Support onboarding activities for new team members
- Contribute to process improvements that enhance team efficiency
- Maintain familiarity with internal policies and procedures
- Provide administrative support for special projects as needed
Expected Education & Experience
- Associate’s degree or equivalent practical experience (preferred)
- 3+ years of experience in an administrative, executive assistant, or coordination role
- Strong written and verbal communication skills
- Ability to manage multiple priorities and meet deadlines
- Experience coordinating schedules and managing calendars
- Proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint, Teams, SharePoint)
- Ability to build and maintain effective working relationships with stakeholders
- Experience learning and using new tools or systems (e.g., project tracking or collaboration tools)
- Ability to handle sensitive information with discretion and professionalism
- Strong organizational skills and attention to accuracy
Expected Compensation
$58,000 - $98,000The base salary range shown reflects the full range for this role from minimum to maximum. At athenahealth, base pay depends on multiple factors, including job-related experience, relevant knowledge and skills, how your qualifications compare to others in similar roles, and geographical market rates. Base pay is only one part of our competitive Total Rewards package - depending on role eligibility, we offer both short and long-term incentives by way of an annual discretionary bonus plan, variable compensation plan, and equity plans.
About athenahealth
Our vision: In an industry that becomes more complex by the day, we stand for simplicity. We offer IT solutions and expert services that eliminate the daily hurdles preventing healthcare providers from focusing entirely on their patients — powered by our vision to create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.
Our company culture: Our talented employees — or athenistas, as we call ourselves — spark the innovation and passion needed to accomplish our vision. We are a diverse group of dreamers and do-ers with unique knowledge, expertise, backgrounds, and perspectives. We unite as mission-driven problem-solvers with a deep desire to achieve our vision and make our time here count. Our award-winning culture is built around shared values of inclusiveness, accountability, and support.
Our DEI commitment: Our vision of accessible, high-quality, and sustainable healthcare for all requires addressing the inequities that stand in the way. That's one reason we prioritize diversity, equity, and inclusion in every aspect of our business, from attracting and sustaining a diverse workforce to maintaining an inclusive environment for athenistas, our partners, customers and the communities where we work and serve.
What we can do for you:
Along with health and financial benefits, athenistas enjoy perks specific to each location, including commuter support, employee assistance programs, tuition assistance, employee resource groups, and collaborative workspaces — some offices even welcome dogs.
We also encourage a better work-life balance for athenistas with our flexibility. While we know in-office collaboration is critical to our vision, we recognize that not all work needs to be done within an office environment, full-time. With consistent communication and digital collaboration tools, athenahealth enables employees to find a balance that feels fulfilling and productive for each individual situation.
In addition to our traditional benefits and perks, we sponsor events throughout the year, including book clubs, external speakers, and hackathons. We provide athenistas with a company culture based on learning, the support of an engaged team, and an inclusive environment where all employees are valued.
Learn more about our culture and benefits here: athenahealth.com/careers
https://www.athenahealth.com/careers/equal-opportunity
Executive Assistant Job Roles in Maine
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Search Executive Assistant Jobs in MaineExecutive Assistant Jobs in Maine: Frequently Asked Questions
Which companies sponsor visas for executive assistants in Maine?
Healthcare organizations including MaineHealth and Northern Light Health are among the more active sponsors in Maine, alongside larger financial institutions and state university systems such as the University of Maine. Professional services firms and insurance companies headquartered in Portland occasionally sponsor executive assistants with specialized skills, though sponsorship activity in Maine is more limited compared to major metro markets.
Which visa types are most common for executive assistant roles in Maine?
The H-1B visa is the most frequently used visa for executive assistant roles, but it requires the position to qualify as a specialty occupation, meaning a specific bachelor's degree must be a standard requirement for the role. Some candidates also pursue TN visas if they are Canadian or Mexican nationals. Employers in Maine typically assess sponsorship eligibility on a case-by-case basis given the administrative nature of these roles.
Which cities in Maine have the most executive assistant sponsorship jobs?
Portland is the strongest market for executive assistant roles in Maine, as the state's largest city and commercial hub. Augusta, as the state capital, has government and healthcare-adjacent opportunities. Bangor serves as a regional center with hospital systems and financial employers. Outside these three cities, executive assistant sponsorship opportunities in Maine are relatively sparse.
How to find executive assistant visa sponsorship jobs in Maine?
Migrate Mate lets you filter executive assistant jobs specifically by visa sponsorship and state, making it straightforward to identify Maine employers currently hiring international candidates. Because sponsorship for administrative roles can be uncommon, filtering by confirmed sponsorship activity saves significant time. Migrate Mate also surfaces roles across healthcare, education, and professional services sectors, which represent the main hiring segments for executive assistants in Maine.
What should international candidates know about executive assistant hiring in Maine?
Maine's smaller employer base means fewer companies have established immigration sponsorship programs compared to states with larger corporate headquarters. Candidates with backgrounds in healthcare administration, higher education coordination, or legal support tend to have stronger cases for specialty occupation classification under H-1B. Demonstrating that the role requires a specific degree field, rather than a general bachelor's degree, is often the determining factor in sponsorship approval.
What is the prevailing wage for sponsored executive assistant jobs in Maine?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.