Project Management Coordinator Jobs in USA with Visa Sponsorship
Project Management Coordinators are strong candidates for H-1B and TN visa sponsorship when placed in structured project environments at mid-to-large employers. Roles tied to IT, engineering, or construction projects qualify most reliably as specialty occupations requiring a bachelor's degree in a related field. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsINTRODUCTION
Maesa is seeking a highly organized and detail‑oriented Project Management Coordinator to support our team of Project Managers across a wide range of launch, operational, and supply chain initiatives. This role is critical in ensuring accurate timeline management, smooth cross‑functional communication, and the consistent delivery of high‑quality project execution. The ideal candidate is proactive, solutions‑oriented, and thrives in a fast‑paced, dynamic environment. This role will be based in NYC (hybrid in‑office presence).
Responsibilities
Project Support & Execution:
- Assist Project Managers in creating, updating, and maintaining comprehensive project timelines for product launches, instore merchandising, displays, sampling programs, updates to existing items and value creation.
- Assist in tracking key project milestones and deliverables, ensuring teams remain aligned and accountable.
- Document risks, gaps, and escalating issues to Project Managers as needed.
- Support workflow management by preparing meeting agendas, consolidating recaps, monitoring deadlines, and following up on action items.
- Help coordinate scope changes, artwork updates, and cross functional inputs to maintain accurate and current timelines.
- Assist PMs with the creation of item codes and BOMs, and entering lead times, MOQs, and pricing into spec and purchasing systems.
- Collaborate with cross‑functional partners to ensure complete and accurate item records, including pack‑outs, weights, and dimensional data.
- Track timely approval of production samples.
Cross-Functional Coordination:
- Organize project documents, trackers, and shared dashboards to maintain accuracy and visibility across teams.
- Gather supplier quotes (directly or through functional partners) to support cost analyses and financial planning.
- Assist Project Managers with financial tracking activities, including budget creation & updates and risk documentation.
- Assist Project Managers in RFQ creation.
- Identify opportunities to streamline workflows and contribute to process improvement initiatives within the PM function.
Team & Department Support:
- Support departmental initiatives, PM best‑practice development, and internal process enhancements.
- Provide backup support during peak workload periods or when multiple launches overlap.
- Foster a collaborative, positive, and solutions‑driven team culture.
BASIC QUALIFICATIONS
- Bachelor’s degree required.
- 1–3 years of experience in project coordination or project management; experience in the cosmetics, beauty, personal care, or CPG industries strongly preferred.
- Familiarity with one or more of the following categories is a plus: hair care, skin care, color cosmetics, fragrance, home care.
- Advanced proficiency in Microsoft Excel; experience with Asana or other project management platforms is a plus.
- Exceptional communication skills—clear, concise, and professional in both written and verbal formats.
- Highly organized, detail‑oriented, and able to manage multiple priorities simultaneously.
PREFERRED QUALIFICATIONS
$70K/yr - $80K/yr. Exact compensation may vary based on skills, experience, and location. This position is eligible for participation in a discretionary bonus plan based on individual and company performance. Maesa offers a variety of benefits to eligible employees. Employees can choose to enroll in health insurance coverage, wellness programs, life and disability insurance, and retirement savings plans. Through generous paid time off, a hybrid office setup, and paid leave options, Maesa encourages wellness and balance among employees.
OUR COMMITMENT TO YOU
At Maesa, we live by our values of collaboration, curiosity, game‑changing, creativity, and discipline. We believe our people and partners are a creative force that catalyzes the possibilities in beauty to break through traditional limits and discover the “new” without restriction. We prioritize creating and fostering a welcoming environment for employees, partners, ideas, approaches, and endeavors — all through a spirit of warmth and inclusivity. As set forth in Maesa’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.
INTRODUCTION
Maesa is seeking a highly organized and detail‑oriented Project Management Coordinator to support our team of Project Managers across a wide range of launch, operational, and supply chain initiatives. This role is critical in ensuring accurate timeline management, smooth cross‑functional communication, and the consistent delivery of high‑quality project execution. The ideal candidate is proactive, solutions‑oriented, and thrives in a fast‑paced, dynamic environment. This role will be based in NYC (hybrid in‑office presence).
Responsibilities
Project Support & Execution:
- Assist Project Managers in creating, updating, and maintaining comprehensive project timelines for product launches, instore merchandising, displays, sampling programs, updates to existing items and value creation.
- Assist in tracking key project milestones and deliverables, ensuring teams remain aligned and accountable.
- Document risks, gaps, and escalating issues to Project Managers as needed.
- Support workflow management by preparing meeting agendas, consolidating recaps, monitoring deadlines, and following up on action items.
- Help coordinate scope changes, artwork updates, and cross functional inputs to maintain accurate and current timelines.
- Assist PMs with the creation of item codes and BOMs, and entering lead times, MOQs, and pricing into spec and purchasing systems.
- Collaborate with cross‑functional partners to ensure complete and accurate item records, including pack‑outs, weights, and dimensional data.
- Track timely approval of production samples.
Cross-Functional Coordination:
- Organize project documents, trackers, and shared dashboards to maintain accuracy and visibility across teams.
- Gather supplier quotes (directly or through functional partners) to support cost analyses and financial planning.
- Assist Project Managers with financial tracking activities, including budget creation & updates and risk documentation.
- Assist Project Managers in RFQ creation.
- Identify opportunities to streamline workflows and contribute to process improvement initiatives within the PM function.
Team & Department Support:
- Support departmental initiatives, PM best‑practice development, and internal process enhancements.
- Provide backup support during peak workload periods or when multiple launches overlap.
- Foster a collaborative, positive, and solutions‑driven team culture.
BASIC QUALIFICATIONS
- Bachelor’s degree required.
- 1–3 years of experience in project coordination or project management; experience in the cosmetics, beauty, personal care, or CPG industries strongly preferred.
- Familiarity with one or more of the following categories is a plus: hair care, skin care, color cosmetics, fragrance, home care.
- Advanced proficiency in Microsoft Excel; experience with Asana or other project management platforms is a plus.
- Exceptional communication skills—clear, concise, and professional in both written and verbal formats.
- Highly organized, detail‑oriented, and able to manage multiple priorities simultaneously.
PREFERRED QUALIFICATIONS
$70K/yr - $80K/yr. Exact compensation may vary based on skills, experience, and location. This position is eligible for participation in a discretionary bonus plan based on individual and company performance. Maesa offers a variety of benefits to eligible employees. Employees can choose to enroll in health insurance coverage, wellness programs, life and disability insurance, and retirement savings plans. Through generous paid time off, a hybrid office setup, and paid leave options, Maesa encourages wellness and balance among employees.
OUR COMMITMENT TO YOU
At Maesa, we live by our values of collaboration, curiosity, game‑changing, creativity, and discipline. We believe our people and partners are a creative force that catalyzes the possibilities in beauty to break through traditional limits and discover the “new” without restriction. We prioritize creating and fostering a welcoming environment for employees, partners, ideas, approaches, and endeavors — all through a spirit of warmth and inclusivity. As set forth in Maesa’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.
How to Get Visa Sponsorship as a Project Management Coordinator
Position your role within a technical project environment
Employers and USCIS both scrutinize whether coordinator roles meet the specialty occupation standard. Framing your experience within IT, engineering, or construction project delivery strengthens the case that a specific bachelor's degree is required.
Highlight your degree-to-role alignment in your resume
H-1B approval depends partly on whether your degree field directly matches the job. A degree in project management, business administration, engineering, or information systems maps cleanly. Unrelated degrees increase the risk of a Request for Evidence.
Target employers with established H-1B filing histories
Companies that regularly sponsor project management roles have internal processes and immigration counsel in place. Approaching these employers reduces the friction of convincing a hiring manager that sponsorship is feasible for this job title.
Understand the TN visa path if you hold Canadian or Mexican citizenship
TN classification is available for management consultants, which some Project Management Coordinator roles qualify under. It is faster and cheaper than H-1B, with no lottery, and can be a practical first step into U.S. employment.
Prepare for potential Requests for Evidence on specialty occupation
USCIS sometimes challenges coordinator titles as insufficiently specialized. Having a detailed offer letter that specifies technical responsibilities, required tools, and the necessity of a degree in a specific field significantly reduces denial risk.
Use Migrate Mate to identify employers actively sponsoring this role
Not every company that posts project coordinator jobs will sponsor visas. Migrate Mate surfaces roles from employers with verified sponsorship histories, saving you from applying to positions where international candidates are quietly screened out.
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Get Access To All JobsFrequently Asked Questions
Does a Project Management Coordinator role qualify as a specialty occupation for H-1B purposes?
It depends on how the role is structured. Coordinator positions in IT, construction, or engineering projects qualify more consistently because USCIS can verify that a degree in a specific field is an industry requirement. Generic administrative coordinator roles face more scrutiny. The offer letter's description of technical duties and required qualifications is the most important factor in the determination.
Which visa types are most commonly used to sponsor Project Management Coordinators?
H-1B is the most common path. Canadian and Mexican citizens may qualify for TN status under the management consultant category, which is faster and avoids the H-1B lottery. Applicants already in the U.S. on OPT or STEM OPT can use that period to secure an employer willing to file an H-1B petition before status expires.
What degree do I need for a sponsored Project Management Coordinator position?
A bachelor's degree in project management, business administration, engineering, information systems, or a closely related field is the standard baseline. Some employers also accept degrees paired with a PMP or CAPM certification as evidence of specialized knowledge. A degree in an unrelated discipline, such as liberal arts, makes the specialty occupation argument harder to sustain and may trigger a Request for Evidence from USCIS.
How do I find Project Management Coordinator jobs that offer visa sponsorship?
Migrate Mate filters job listings specifically to roles where employers have a documented history of sponsoring work visas. This matters for coordinator roles because sponsorship willingness varies significantly by company size and industry. Browsing Migrate Mate lets you focus your applications on employers who have already demonstrated they will support the H-1B or other visa process for this title.
Can I switch employers while on H-1B sponsorship as a Project Management Coordinator?
Yes. H-1B portability allows you to change employers once your transfer petition is filed, as long as your original petition has been approved and you are moving into a role in the same or a closely related specialty occupation. Your new employer files an H-1B transfer petition and you can typically start working immediately upon receipt, without waiting for approval.
What is the prevailing wage requirement for sponsored Project Management Coordinator jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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