Project Management Coordinator Visa Sponsorship Jobs in New York
New York is one of the most active states for project management coordinator visa sponsorship, with demand concentrated in Manhattan's finance, tech, and media sectors, as well as healthcare systems like NYU Langone and NYC Health + Hospitals. Employers across construction, consulting, and corporate operations regularly file H-1B visa petitions for coordinating roles requiring specialized degrees.
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Get Access To All Jobs#MaesaMagic
The next gen beauty company, Maesa is transforming the industry by incubating and growing meaningful, innovative brands and making prestige beauty accessible. Maesa believes beauty ignites inspiration, creativity, imagination, and connection, sparking new ideas and possibilities, and meeting unmet consumer needs. Through best-in-class design, formulation, brand creation and marketing capabilities, Maesa delivers new, better and different products with an unsurpassed speed to market. Maesa works with a variety of retailers to create and launch brands across beauty and wellness categories. The current portfolio includes Kristin Ess, Hairitage by Mindy McKnight, Fine'ry, Being Frenshe, and Niches & Nooks among other brands.
Maesa is seeking a highly organized and detail-oriented Project Management Coordinator to support our team of Project Managers across a wide range of launch, operational, and supply chain initiatives. This role is critical in ensuring accurate timeline management, smooth cross-functional communication, and the consistent delivery of high-quality project execution. The ideal candidate is proactive, solutions-oriented, and thrives in a fast-paced, dynamic environment.
This role will be based in NYC with a 3x a week in in-office presence.
Responsibilities:
Project Support & Execution:
- Assist Project Managers in creating, updating, and maintaining comprehensive project timelines for product launches, instore merchandising, displays, sampling programs, updates to existing items and value creation.
- Assist in tracking key project milestones and deliverables, ensuring teams remain aligned and accountable.
- Document risks, gaps, and escalating issues to Project Managers as needed.
- Support workflow management by preparing meeting agendas, consolidating recaps, monitoring deadlines, and following up on action items.
- Help coordinate scope changes, artwork updates, and cross functional inputs to maintain accurate and current timelines.
- Assist PMs with the creation of item codes and BOMs, and entering lead times, MOQs, and pricing into spec and purchasing systems.
- Collaborate with cross-functional partners to ensure complete and accurate item records, including pack-outs, weights, and dimensional data.
- Track timely approval of production samples.
Cross-Functional Coordination:
- Organize project documents, trackers, and shared dashboards to maintain accuracy and visibility across teams.
- Gather supplier quotes (directly or through functional partners) to support cost analyses and financial planning.
- Assist Project Managers with financial tracking activities, including budget creation & updates and risk documentation.
- Assist Project Managers in RFQ creation.
- Identify opportunities to streamline workflows and contribute to process improvement initiatives within the PM function.
Team & Department Support:
- Support departmental initiatives, PM best-practice development, and internal process enhancements.
- Provide backup support during peak workload periods or when multiple launches overlap.
- Foster a collaborative, positive, and solutions-driven team culture.
Qualifications and Requirements
- Bachelor's degree required.
- 1–3 years of experience in project coordination or project management; experience in the cosmetics, beauty, personal care, or CPG industries strongly preferred.
- Familiarity with one or more of the following categories is a plus: hair care, skin care, color cosmetics, fragrance, home care.
- Advanced proficiency in Microsoft Excel; experience with Asana or other project management platforms is a plus.
- Exceptional communication skills—clear, concise, and professional in both written and verbal formats.
- Highly organized, detail-oriented, and able to manage multiple priorities simultaneously.
What We Offer
- $67K/yr - $70K/yr. Exact compensation may vary based on skills, experience, and location. This position is eligible for participation in a discretionary bonus plan based on individual and company performance.
Maesa offers a variety of benefits to eligible employees. Employees can choose to enroll in health insurance coverage, wellness programs, life and disability insurance, and retirement savings plans. Through generous paid time off, a hybrid office setup, and paid leave options, Maesa encourages wellness and balance among employees.
Our EVP
Maesa is the next-gen beauty company, where bold ideas become beautiful brands. We ignite the dreamer and doer in each of us. We move at the speed of culture to push boundaries and redefine possibilities unleashing #maesamagic everyday. By fostering a start-up spirit, we equip everyone to lead with accountability & execute with excellence. We champion each voice and empower every journey, creating an environment where we celebrate diversity of thinking, calculated risk taking, and cutting-edge innovation. Growth is personal, intentional, and limitless.
LI-Hybrid
#MaesaMagic
The next gen beauty company, Maesa is transforming the industry by incubating and growing meaningful, innovative brands and making prestige beauty accessible. Maesa believes beauty ignites inspiration, creativity, imagination, and connection, sparking new ideas and possibilities, and meeting unmet consumer needs. Through best-in-class design, formulation, brand creation and marketing capabilities, Maesa delivers new, better and different products with an unsurpassed speed to market. Maesa works with a variety of retailers to create and launch brands across beauty and wellness categories. The current portfolio includes Kristin Ess, Hairitage by Mindy McKnight, Fine'ry, Being Frenshe, and Niches & Nooks among other brands.
Maesa is seeking a highly organized and detail-oriented Project Management Coordinator to support our team of Project Managers across a wide range of launch, operational, and supply chain initiatives. This role is critical in ensuring accurate timeline management, smooth cross-functional communication, and the consistent delivery of high-quality project execution. The ideal candidate is proactive, solutions-oriented, and thrives in a fast-paced, dynamic environment.
This role will be based in NYC with a 3x a week in in-office presence.
Responsibilities:
Project Support & Execution:
- Assist Project Managers in creating, updating, and maintaining comprehensive project timelines for product launches, instore merchandising, displays, sampling programs, updates to existing items and value creation.
- Assist in tracking key project milestones and deliverables, ensuring teams remain aligned and accountable.
- Document risks, gaps, and escalating issues to Project Managers as needed.
- Support workflow management by preparing meeting agendas, consolidating recaps, monitoring deadlines, and following up on action items.
- Help coordinate scope changes, artwork updates, and cross functional inputs to maintain accurate and current timelines.
- Assist PMs with the creation of item codes and BOMs, and entering lead times, MOQs, and pricing into spec and purchasing systems.
- Collaborate with cross-functional partners to ensure complete and accurate item records, including pack-outs, weights, and dimensional data.
- Track timely approval of production samples.
Cross-Functional Coordination:
- Organize project documents, trackers, and shared dashboards to maintain accuracy and visibility across teams.
- Gather supplier quotes (directly or through functional partners) to support cost analyses and financial planning.
- Assist Project Managers with financial tracking activities, including budget creation & updates and risk documentation.
- Assist Project Managers in RFQ creation.
- Identify opportunities to streamline workflows and contribute to process improvement initiatives within the PM function.
Team & Department Support:
- Support departmental initiatives, PM best-practice development, and internal process enhancements.
- Provide backup support during peak workload periods or when multiple launches overlap.
- Foster a collaborative, positive, and solutions-driven team culture.
Qualifications and Requirements
- Bachelor's degree required.
- 1–3 years of experience in project coordination or project management; experience in the cosmetics, beauty, personal care, or CPG industries strongly preferred.
- Familiarity with one or more of the following categories is a plus: hair care, skin care, color cosmetics, fragrance, home care.
- Advanced proficiency in Microsoft Excel; experience with Asana or other project management platforms is a plus.
- Exceptional communication skills—clear, concise, and professional in both written and verbal formats.
- Highly organized, detail-oriented, and able to manage multiple priorities simultaneously.
What We Offer
- $67K/yr - $70K/yr. Exact compensation may vary based on skills, experience, and location. This position is eligible for participation in a discretionary bonus plan based on individual and company performance.
Maesa offers a variety of benefits to eligible employees. Employees can choose to enroll in health insurance coverage, wellness programs, life and disability insurance, and retirement savings plans. Through generous paid time off, a hybrid office setup, and paid leave options, Maesa encourages wellness and balance among employees.
Our EVP
Maesa is the next-gen beauty company, where bold ideas become beautiful brands. We ignite the dreamer and doer in each of us. We move at the speed of culture to push boundaries and redefine possibilities unleashing #maesamagic everyday. By fostering a start-up spirit, we equip everyone to lead with accountability & execute with excellence. We champion each voice and empower every journey, creating an environment where we celebrate diversity of thinking, calculated risk taking, and cutting-edge innovation. Growth is personal, intentional, and limitless.
LI-Hybrid
Project Management Coordinator Job Roles in New York
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Search Project Management Coordinator Jobs in New YorkProject Management Coordinator Jobs in New York: Frequently Asked Questions
Which companies sponsor visas for project management coordinators in New York?
Large employers with consistent H-1B sponsorship records for project management coordinator roles in New York include JPMorgan Chase, Deloitte, IBM, Cognizant, and Tata Consultancy Services. Healthcare systems such as NYU Langone Health and engineering and construction firms operating across the New York metro area also appear regularly in Department of Labor disclosure data for these positions.
Which visa types are most common for project management coordinator roles in New York?
The H-1B is the most common visa for project management coordinator roles in New York, provided the position requires at least a bachelor's degree in a specific field such as business, engineering, or information systems. Candidates from Canada or Mexico may qualify under the TN visa category. Australians with relevant degrees may be eligible for the E-3 visa, which has no lottery and processes faster than the H-1B.
Which cities in New York have the most project management coordinator sponsorship jobs?
Manhattan accounts for the largest share of project management coordinator sponsorship jobs in New York, driven by its concentration of financial services firms, consulting companies, and corporate headquarters. Brooklyn and Long Island City have grown as secondary hubs, particularly in tech and media. Buffalo and Albany see more limited activity, primarily through healthcare networks and state government contractors.
How to find project management coordinator visa sponsorship jobs in New York?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it straightforward to identify project management coordinator roles in New York where employers are actively willing to sponsor. You can search by role title and state to surface opportunities at companies with a documented history of H-1B filings for coordinating positions, saving significant time compared to manually screening general job postings.
Are there any New York-specific considerations for project management coordinators seeking visa sponsorship?
New York's prevailing wage requirements under Department of Labor rules mean sponsoring employers must pay project management coordinators at wage levels benchmarked to the New York metropolitan area, which are among the highest in the country. Candidates with PMP certification or a degree in project management, business administration, or engineering tend to have stronger petitions, as USCIS scrutinizes whether coordinator roles meet the specialty occupation standard.
What is the prevailing wage for sponsored project management coordinator jobs in New York?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.