Project Management Coordinator Visa Sponsorship Jobs in Florida
Florida's project management coordinator roles span aerospace and defense contractors in the Space Coast, healthcare networks across Tampa and Orlando, and major logistics hubs in Miami. Large employers like Lockheed Martin, AdventHealth, and Ryder System have established sponsorship track records, making Florida one of the more active states for internationally sponsored project management coordinator hiring.
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Get Access To All JobsAbout Hedrick Brothers Construction
Founded in 1979, Hedrick Brothers Construction is a family-owned commercial general contractor headquartered in West Palm Beach, Florida, with offices in Winter Park, Stuart, and Miami. For more than 47 years, we have built across Florida in hospitality, multi-family, industrial, healthcare, and the public sector, with project values ranging from $5M to $160M. Our work is guided by our GRIT values — Growth, Resourcefulness, Integrity, and Team — and a culture built on doing right by our people, our trade partners, and our clients.
THE OPPORTUNITY
This role serves as the lead point of contact for the lighting scope of work on projects where the company operates as a subcontractor to a prime contractor. The position coordinates the lighting package from takeoff and quoting through submittal approval, purchasing, delivery, and project closeout. This is a hybrid estimating, procurement, and project coordination role requiring strong organization, attention to detail, and the ability to manage multiple stakeholders across several active projects.
Estimating & Quoting:
- Perform takeoffs from plans and specifications to determine lighting fixture quantities and scope.
- Obtain competitive quotes from lighting distributors, wholesalers, and manufacturer reps.
- Compile and organize pricing to build accurate cost estimates for bid or contract submission.
- Evaluate quotes for completeness, accuracy, and alignment with project specifications.
Submittal & Procurement Management:
- Request, review, and coordinate lighting submittals with distributors and manufacturer representatives.
- Confirm fixtures, finishes, quantities, and specifications align with approved quotes and contract documents.
- Route submittals to the prime contractor and manage revisions through final approval.
- Generate purchase orders from approved quotes and submittals and maintain accurate PO records in the company's ERP system.
- Maintain organized project records connecting quotes, submittals, purchase orders, and related correspondence.
Logistics & Stakeholder Communication:
- Track lead times, production schedules, and shipment status with distributors/reps.
- Communicate delivery schedules to the prime contractor and other project stakeholders.
- Coordinate with onsite superintendents and project managers to schedule and confirm receipt of materials.
Customer Service & Issue Resolution:
- Serve as the primary point of contact for delivery issues, damaged/defective materials, and warranty matters.
- Coordinate replacement or repair of damaged fixtures with distributors/manufacturers.
- Maintain effective customer relationships throughout the project lifecycle.
Project Closeout:
- Coordinate required closeout and warranty documentation.
- Ensure project records are complete and organized for final closeout.
What You Bring
EXPERIENCE & EDUCATION
- Ability to read and interpret construction plans, specifications, and submittal documents.
- Strong attention to detail and follow-through, particularly in cross-referencing quotes against submittals and specs.
- Excellent written and verbal communication skills.
- Proficiency with ERP/purchasing systems, spreadsheets, and document management tools.
- Strong organizational and time management skills with the ability to manage multiple projects/deadlines concurrently.
- Ability to build effective relationships with stakeholders.
- Proficiency with Microsoft Office Suite, including Teams.
Preferred
- Experience in construction estimating, procurement, or project coordination — lighting, electrical, or related building materials preferred.
- Familiarity with lighting products, manufacturers, and industry terminology (fixtures, finishes, controls, etc.)
- Prior experience working as a subcontractor-side coordinator reporting into a prime/GC relationship.
- Experience with submittal/RFI workflow platforms (e.g., Procore, PlanGrid, Submittal Exchange.)
- Estimating software experience (e.g., Bluebeam for takeoffs.)
Physical Requirements
This position is primarily performed in an office environment with occasional travel. The role requires extended periods of computer work, and ongoing communication with both internal and external stakeholders. Occasional lifting may be necessary.
What We Offer
- Competitive compensation based on experience
- Profit sharing and bonus opportunities tied to company performance
- Medical, dental, and vision insurance
- Company-paid life insurance and short- and long-term disability coverage
- 401(k) with company match
- Paid time off, company holidays, and paid parental leave
- Wellness reimbursement program
- Annual company apparel stipend
- Ongoing professional development and career advancement opportunities
- A collaborative, values-driven culture grounded in GRIT
EQUAL OPPORTUNITY EMPLOYER
Hedrick Brothers Construction is an Equal Opportunity Employer committed to creating an inclusive workplace. All qualified applicants will receive consideration for employment without regard to any protected status.
This job description is not intended to be a comprehensive list of duties or responsibilities and may be modified at any time to meet business needs.
About Hedrick Brothers Construction
Founded in 1979, Hedrick Brothers Construction is a family-owned commercial general contractor headquartered in West Palm Beach, Florida, with offices in Winter Park, Stuart, and Miami. For more than 47 years, we have built across Florida in hospitality, multi-family, industrial, healthcare, and the public sector, with project values ranging from $5M to $160M. Our work is guided by our GRIT values — Growth, Resourcefulness, Integrity, and Team — and a culture built on doing right by our people, our trade partners, and our clients.
THE OPPORTUNITY
This role serves as the lead point of contact for the lighting scope of work on projects where the company operates as a subcontractor to a prime contractor. The position coordinates the lighting package from takeoff and quoting through submittal approval, purchasing, delivery, and project closeout. This is a hybrid estimating, procurement, and project coordination role requiring strong organization, attention to detail, and the ability to manage multiple stakeholders across several active projects.
Estimating & Quoting:
- Perform takeoffs from plans and specifications to determine lighting fixture quantities and scope.
- Obtain competitive quotes from lighting distributors, wholesalers, and manufacturer reps.
- Compile and organize pricing to build accurate cost estimates for bid or contract submission.
- Evaluate quotes for completeness, accuracy, and alignment with project specifications.
Submittal & Procurement Management:
- Request, review, and coordinate lighting submittals with distributors and manufacturer representatives.
- Confirm fixtures, finishes, quantities, and specifications align with approved quotes and contract documents.
- Route submittals to the prime contractor and manage revisions through final approval.
- Generate purchase orders from approved quotes and submittals and maintain accurate PO records in the company's ERP system.
- Maintain organized project records connecting quotes, submittals, purchase orders, and related correspondence.
Logistics & Stakeholder Communication:
- Track lead times, production schedules, and shipment status with distributors/reps.
- Communicate delivery schedules to the prime contractor and other project stakeholders.
- Coordinate with onsite superintendents and project managers to schedule and confirm receipt of materials.
Customer Service & Issue Resolution:
- Serve as the primary point of contact for delivery issues, damaged/defective materials, and warranty matters.
- Coordinate replacement or repair of damaged fixtures with distributors/manufacturers.
- Maintain effective customer relationships throughout the project lifecycle.
Project Closeout:
- Coordinate required closeout and warranty documentation.
- Ensure project records are complete and organized for final closeout.
What You Bring
EXPERIENCE & EDUCATION
- Ability to read and interpret construction plans, specifications, and submittal documents.
- Strong attention to detail and follow-through, particularly in cross-referencing quotes against submittals and specs.
- Excellent written and verbal communication skills.
- Proficiency with ERP/purchasing systems, spreadsheets, and document management tools.
- Strong organizational and time management skills with the ability to manage multiple projects/deadlines concurrently.
- Ability to build effective relationships with stakeholders.
- Proficiency with Microsoft Office Suite, including Teams.
Preferred
- Experience in construction estimating, procurement, or project coordination — lighting, electrical, or related building materials preferred.
- Familiarity with lighting products, manufacturers, and industry terminology (fixtures, finishes, controls, etc.)
- Prior experience working as a subcontractor-side coordinator reporting into a prime/GC relationship.
- Experience with submittal/RFI workflow platforms (e.g., Procore, PlanGrid, Submittal Exchange.)
- Estimating software experience (e.g., Bluebeam for takeoffs.)
Physical Requirements
This position is primarily performed in an office environment with occasional travel. The role requires extended periods of computer work, and ongoing communication with both internal and external stakeholders. Occasional lifting may be necessary.
What We Offer
- Competitive compensation based on experience
- Profit sharing and bonus opportunities tied to company performance
- Medical, dental, and vision insurance
- Company-paid life insurance and short- and long-term disability coverage
- 401(k) with company match
- Paid time off, company holidays, and paid parental leave
- Wellness reimbursement program
- Annual company apparel stipend
- Ongoing professional development and career advancement opportunities
- A collaborative, values-driven culture grounded in GRIT
EQUAL OPPORTUNITY EMPLOYER
Hedrick Brothers Construction is an Equal Opportunity Employer committed to creating an inclusive workplace. All qualified applicants will receive consideration for employment without regard to any protected status.
This job description is not intended to be a comprehensive list of duties or responsibilities and may be modified at any time to meet business needs.
Project Management Coordinator Job Roles in Florida
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Search Project Management Coordinator Jobs in FloridaProject Management Coordinator Jobs in Florida: Frequently Asked Questions
Which companies sponsor visas for project management coordinators in Florida?
Florida's largest visa sponsors for project management coordinator roles include aerospace and defense contractors on the Space Coast such as Lockheed Martin, Northrop Grumman, and Boeing, as well as healthcare systems like AdventHealth, HCA Florida, and Tampa General Hospital. Logistics and supply chain companies headquartered in South Florida, including Ryder System and Carnival Corporation, also have documented H-1B visa sponsorship histories for project coordination roles.
Which visa types are most common for project management coordinator roles in Florida?
The H-1B is the most common visa category for project management coordinators in Florida, provided the role requires a bachelor's degree in a specific field such as business administration, engineering, or information systems. Candidates with Canadian or Mexican citizenship may qualify for TN visa status under the NAFTA/USMCA management consultant category. Those with qualifying multinational experience may also explore the L-1B intracompany transferee pathway through employers with Florida operations.
Which cities in Florida have the most project management coordinator sponsorship jobs?
Orlando and the broader Space Coast corridor generate significant project management coordinator sponsorship activity, driven by aerospace, defense, and theme park operations employers. Miami leads in logistics, finance, and international trade coordination roles, particularly in Brickell and Doral. Tampa is a growing hub for healthcare and technology project management, with employers across the I-4 corridor between Tampa and Orlando also posting coordinator roles with sponsorship.
How to find project management coordinator visa sponsorship jobs in Florida?
Migrate Mate filters job listings specifically by visa sponsorship availability, letting you search project management coordinator roles in Florida without sorting through positions that won't support international candidates. Because Florida's sponsorship activity spans multiple industries, including aerospace, healthcare, and logistics, using Migrate Mate's role and location filters together helps narrow results to employers actively hiring coordinators with H-1B or other visa support in cities like Orlando, Miami, and Tampa.
Are there any Florida-specific considerations for project management coordinator visa sponsorship?
Florida has no state income tax, which affects how prevailing wage determinations compare to high-cost states, but Department of Labor wage requirements still apply and employers must meet the prevailing wage for the specific metropolitan area. Florida's strong university pipeline, including graduates from the University of Florida, University of Miami, and Florida International University, means competition for sponsored coordinator roles can be meaningful. Industries like aerospace and defense may also require security clearance eligibility, which can affect candidacy for international applicants.
What is the prevailing wage for sponsored project management coordinator jobs in Florida?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.