Project Management Coordinator Visa Sponsorship Jobs in Indiana
Project management coordinator roles in Indiana span manufacturing giants like Eli Lilly, Cummins, and Salesforce's growing Indianapolis presence, plus logistics and life sciences hubs in Fort Wayne and South Bend. Employers in these sectors regularly file H-1B visa petitions for coordinators with degrees in business administration, operations management, or related fields.
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Get Access To All JobsPosition Summary
The Inventory Management & Project Coordinator is responsible for the administration, control, accuracy, and optimization of inventory supporting renewable generation assets including solar facilities, Battery Energy Storage Systems (BESS), substations, and Balance of Plant (BOP) equipment. The role serves as the primary point of coordination for inventory procurement, replenishment, auditing, warehousing, material issuance, and inventory reporting across the renewable fleet.
Approximately 90% of the role focuses on inventory management activities and material control. The remaining 10% supports project coordination efforts related to renewable operations, maintenance initiatives, and small-scale projects.
Qualifications
Education
Associate degree in Business, Supply Chain Management, Logistics, Operations Management, Engineering Technology, or related field preferred.
Equivalent combination of education and experience may be considered.
Experience
2-3 years of inventory management, warehouse operations, supply chain, maintenance planning, or renewable operations experience.
Experience with ERP systems (SAP preferred).
Experience supporting power generation, industrial maintenance, renewable energy, or utility operations preferred.
Knowledge, Skills & Abilities
- Strong inventory control and material management expertise.
- Advanced Microsoft Excel and reporting skills.
- Knowledge of warehouse operations and inventory auditing practices.
- Ability to analyze data and identify process improvements.
- Strong organizational and project tracking skills.
- Excellent communication and stakeholder coordination abilities.
- Ability to manage multiple priorities in a fast-paced operational environment.
- Familiarity with solar generation, BESS, substations, and renewable maintenance operations preferred.
Essential Responsibilities
Inventory Management (90%)
Inventory Control & Accuracy
- Maintain accurate inventory records for renewable generation spare parts, consumables, tools, and critical equipment.
- Manage inventory transactions including receipts, issues, transfers, adjustments, and returns.
- Ensure all inventory movements are properly documented and traceable.
- Monitor stock levels and establish reorder points to prevent material shortages.
- Coordinate receipt, storage, and distribution of inventory across renewable generation sites.
- Track serialized and high-value components to maintain warranty and asset traceability.
Warehouse & Storeroom Administration
- Oversee renewable warehouse and site storage locations.
- Ensure inventory is organized, labeled, secured, and maintained according to company standards.
- Conduct routine site visits to validate physical inventory conditions and storage practices.
- Coordinate material transfers between renewable facilities when inventory balancing is required.
Procurement Support
- Work with Supply Chain and Operations teams to identify inventory needs.
- Create and track purchase requisitions and purchase orders as required.
- Monitor supplier deliveries and communicate material availability to site personnel.
- Assist with vendor coordination related to inventory, warranty claims, and replacement components.
Audits & Compliance
- Lead annual and cycle inventory audits.
- Investigate and resolve inventory discrepancies.
- Maintain documentation supporting audit readiness and regulatory compliance.
- Ensure adherence to inventory control procedures and renewable operating standards.
Reporting & Analytics
- Provide monthly inventory reports to Renewable Operations leadership.
- Identify opportunities to improve inventory efficiency and reduce carrying costs.
Process Improvement
- Develop and maintain inventory procedures, work instructions, and best practices.
- Identify opportunities for standardization across renewable generation sites.
- Recommend inventory optimization strategies to improve reliability and reduce downtime.
Project Coordination (10%)
Project Support
- Assist Renewable Operations leadership with tracking small-scale projects and operational initiatives.
- Monitor project schedules, milestones, action items, and deliverables.
- Coordinate project documentation and maintain project records.
- Support meetings, status updates, and communications among stakeholders.
Notes:
Travel 50%: At times 1 hour from home base and/or 4 hours to southern solar sites.
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Position Summary
The Inventory Management & Project Coordinator is responsible for the administration, control, accuracy, and optimization of inventory supporting renewable generation assets including solar facilities, Battery Energy Storage Systems (BESS), substations, and Balance of Plant (BOP) equipment. The role serves as the primary point of coordination for inventory procurement, replenishment, auditing, warehousing, material issuance, and inventory reporting across the renewable fleet.
Approximately 90% of the role focuses on inventory management activities and material control. The remaining 10% supports project coordination efforts related to renewable operations, maintenance initiatives, and small-scale projects.
Qualifications
Education
Associate degree in Business, Supply Chain Management, Logistics, Operations Management, Engineering Technology, or related field preferred.
Equivalent combination of education and experience may be considered.
Experience
2-3 years of inventory management, warehouse operations, supply chain, maintenance planning, or renewable operations experience.
Experience with ERP systems (SAP preferred).
Experience supporting power generation, industrial maintenance, renewable energy, or utility operations preferred.
Knowledge, Skills & Abilities
- Strong inventory control and material management expertise.
- Advanced Microsoft Excel and reporting skills.
- Knowledge of warehouse operations and inventory auditing practices.
- Ability to analyze data and identify process improvements.
- Strong organizational and project tracking skills.
- Excellent communication and stakeholder coordination abilities.
- Ability to manage multiple priorities in a fast-paced operational environment.
- Familiarity with solar generation, BESS, substations, and renewable maintenance operations preferred.
Essential Responsibilities
Inventory Management (90%)
Inventory Control & Accuracy
- Maintain accurate inventory records for renewable generation spare parts, consumables, tools, and critical equipment.
- Manage inventory transactions including receipts, issues, transfers, adjustments, and returns.
- Ensure all inventory movements are properly documented and traceable.
- Monitor stock levels and establish reorder points to prevent material shortages.
- Coordinate receipt, storage, and distribution of inventory across renewable generation sites.
- Track serialized and high-value components to maintain warranty and asset traceability.
Warehouse & Storeroom Administration
- Oversee renewable warehouse and site storage locations.
- Ensure inventory is organized, labeled, secured, and maintained according to company standards.
- Conduct routine site visits to validate physical inventory conditions and storage practices.
- Coordinate material transfers between renewable facilities when inventory balancing is required.
Procurement Support
- Work with Supply Chain and Operations teams to identify inventory needs.
- Create and track purchase requisitions and purchase orders as required.
- Monitor supplier deliveries and communicate material availability to site personnel.
- Assist with vendor coordination related to inventory, warranty claims, and replacement components.
Audits & Compliance
- Lead annual and cycle inventory audits.
- Investigate and resolve inventory discrepancies.
- Maintain documentation supporting audit readiness and regulatory compliance.
- Ensure adherence to inventory control procedures and renewable operating standards.
Reporting & Analytics
- Provide monthly inventory reports to Renewable Operations leadership.
- Identify opportunities to improve inventory efficiency and reduce carrying costs.
Process Improvement
- Develop and maintain inventory procedures, work instructions, and best practices.
- Identify opportunities for standardization across renewable generation sites.
- Recommend inventory optimization strategies to improve reliability and reduce downtime.
Project Coordination (10%)
Project Support
- Assist Renewable Operations leadership with tracking small-scale projects and operational initiatives.
- Monitor project schedules, milestones, action items, and deliverables.
- Coordinate project documentation and maintain project records.
- Support meetings, status updates, and communications among stakeholders.
Notes:
Travel 50%: At times 1 hour from home base and/or 4 hours to southern solar sites.
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Project Management Coordinator Job Roles in Indiana
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Search Project Management Coordinator Jobs in IndianaProject Management Coordinator Jobs in Indiana: Frequently Asked Questions
Which companies in Indiana sponsor visas for project management coordinators?
Indiana's largest H-1B sponsors for project management and coordination roles include Eli Lilly, Salesforce, Cummins, Rolls-Royce North America, and Corteva Agriscience. Healthcare systems such as Indiana University Health and Ascension St. Vincent also file sponsorship petitions for coordinators overseeing clinical or operational projects. Manufacturing and life sciences employers tend to have the most consistent sponsorship activity in this role category.
Which visa types are most common for project management coordinator roles in Indiana?
The H-1B is the most common visa for project management coordinators in Indiana, provided the role requires at least a bachelor's degree in a relevant field such as business administration, engineering, or information systems. Candidates from Canada or Mexico may qualify for TN visa status under the management consultant or engineer categories, depending on how the role is defined. L-1B and O-1 visas are far less common for this role type.
Which Indiana cities have the most project management coordinator sponsorship jobs?
Indianapolis accounts for the largest share of sponsorship activity for project management coordinators in Indiana, driven by its concentration of corporate headquarters, healthcare systems, and technology employers. Fort Wayne has notable hiring in manufacturing and logistics coordination roles. South Bend sees coordinator demand tied to medical device and advanced manufacturing firms, and Bloomington hosts opportunities connected to Indiana University's research and administrative operations.
How to find project management coordinator visa sponsorship jobs in Indiana?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it easier to identify project management coordinator openings in Indiana without sorting through roles that don't offer sponsorship. You can narrow results by location and job type to surface active postings from Indiana employers in manufacturing, healthcare, and technology. Migrate Mate's focus on international job seekers means listings are curated for candidates who need employer-sponsored work authorization.
What should international candidates know about pursuing project management coordinator roles in Indiana?
Project management coordinator positions must qualify as specialty occupations under H-1B rules, meaning the employer needs to demonstrate the role routinely requires a relevant bachelor's degree. Indiana's prevailing wage requirements are set by the Department of Labor based on the specific county and job classification, not a statewide figure. Candidates with PMP certification or a degree in project management, operations, or a related discipline are better positioned to meet both the specialty occupation standard and employer expectations.
What is the prevailing wage for sponsored project management coordinator jobs in Indiana?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.