Project Management Coordinator Visa Sponsorship Jobs in Indiana
Project management coordinator roles in Indiana span manufacturing giants like Eli Lilly, Cummins, and Salesforce's growing Indianapolis presence, plus logistics and life sciences hubs in Fort Wayne and South Bend. Employers in these sectors regularly file H-1B petitions for coordinators with degrees in business administration, operations management, or related fields.
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GRADUATE SCHOOL (IN-GRAD-IUINA)
Job Summary
The Academic Operations Coordinator supports graduate student progression, enrollment, and degree completion by administering and maintaining academic curriculum, degree progression, and degree audit systems in alignment with approved curricula and institutional standards. Graduate progression strategy, academic standards, and policy direction are established by leadership; this role supports implementation and provides operational feedback.
Department-Specific Responsibilities
- Serves as the operational subject matter expert for graduate academic progression systems.
- Ensures data integrity, system accuracy, and consistent execution of approved workflows.
- Provides system informed guidance and resources to graduate advisors, supports curriculum changes and exception processing, and helps advisors understand how advising actions affect student progression and enrollment outcomes.
- Supports the integration of academic systems into advising practice by helping advisors and program staff/faculty translate system functionality into effective advising workflows that support student progression and degree completion.
- Acts as an operational conduit between advising units, the Graduate School, the Registrar's Office, and technology partners.
- Monitors system performance, produces operational reports, escalates issues with supporting data, and supports training, documentation, and functional workflow coordination.
- Implements established policies and systems and does not establish strategy or academic standards, make budgetary decisions, or supervise professional staff or conduct performance evaluations.
- Oversees system administration and configuration.
- Administers graduate academic curriculum, degree progression, and degree audit systems in alignment with approved curricula and institutional standards.
- Executes approved system updates and configuration changes.
- Coordinates approved system maintenance and enhancement requests with technology partners.
- Oversees audit, monitoring, and data integrity.
- Performs audits of degree requirements, course exceptions, and workflows for technical accuracy.
- Monitors system functionality and identifies operational issues impacting enrollment or degree completion.
- Performs reporting and operational analysis.
- Generates student progression and completion reports for operational use.
- Escalates system risks and limitations with supporting data to leadership.
- Provides cross-unit coordination.
- Coordinates with the Registrar's Office to ensure alignment between progression systems and enrollment processes.
- Oversees graduate advising and student navigation support.
- Provides system-informed advising guidance to help advisors integrate academic systems into advising workflows and student progression decision-making.
- Supports advisors in understanding how advising actions affect student progression milestones, enrollment status, and degree completion within institutional systems.
- Develops and maintains system-aligned advising guidance, job aids, and reference materials to support consistent advising practices.
- Provides operational support for advising activities.
- Supports advisors and program staff during curriculum changes or exception processing.
- Supports thesis and dissertation progression workflows.
- Supports advisors and program staff during curriculum changes and exception processing within academic progression systems.
- Supports the execution and tracking of approved academic exceptions; final approval authority resides with designated academic leadership.
- Provides operational support for advising activities tied to key student lifecycle points, including admission-to-matriculation transitions and milestones.
- Facilitates cross-unit coordination and feedback.
- Serves as an operational conduit between advising units, the Graduate School, and the Registrar's Office.
- Collects and synthesizes operational feedback from advisors regarding system usability and navigation challenges; escalates trends and observations to leadership.
- Provides training, documentation, and operational support.
- Provides system-focused training to graduate advisors, Graduate Recorders, and staff on academic progression systems and workflows.
- Identifies training needs related to system changes, workflow updates, or recurring operational issues.
- Designs and delivers training that demonstrates how academic progression systems support advising workflows and student lifecycle decision-making.
- Creates training materials and oversees documentation management.
- Develops and maintains training materials, job aids, and documentation related to academic-related systems.
- Reviews and updates documentation to ensure accuracy and alignment with current system configurations and approved processes.
- Provides operational coordination and functional guidance.
- Provides functional guidance and workflow coordination for graduate recorders; does not conduct performance management.
- Oversees system implementation and workflow execution.
- Serves as the operational subject-matter expert for graduate academic progression and curricular systems.
- Implements systems and workflows approved by leadership and governance bodies.
- Ensures consistent execution of approved academic operations workflows.
- Executes established policies and procedures; does not set or revise policy.
- Oversees issue identification, analysis and continuous improvement.
- Identifies operational issues and escalates findings with analysis to leadership.
- Supports continuous improvement through issue identification, documentation, and escalation, not independent decision-making.
- Provides reporting and leadership support.
- Prepares operational reports and summaries for leadership review.
- Provides operational reporting and feedback to leadership.
- Facilitates cross-unit coordination.
- Coordinates across units without positional authority.
- Performs other related duties supporting graduate academic operations.
General Responsibilities
- Conducts experienced assessments to understand client business needs and strategic direction and identifies technology solutions to achieve goals.
- Consults with IT staff and business users to identify, analyze, refine, and document business requirements and processes and develop associated solutions.
- Facilitates and leads interviews, focus groups, and workshops to establish current and future business requirements.
- Coordinates the communication between stakeholders and service owners in order to effectively implement solutions.
- Performs experienced business analyses, including construction of data models, business use cases, process flows, and technical specifications for transition to IT solutions; establishes system requirements through functional and technical assessments of existing software.
- Provides stakeholders with necessary analysis documentation for buy-in, leadership decision, and implementation.
- Conducts walk-throughs of recommended system functionality and prototypes with business users in small group or large group settings.
- Ensures uniform documentation presentation and content structure including, but not limited to, online documentation.
- Develops test plans and conducts system/integration testing; tests changes, enhancements, and new programs or functions to ensure they meet business needs.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
Education
Required
- Bachelor's degree (preferably in an analytic or computer science related field).
WORK EXPERIENCE
Required
- 2 years of business analysis experience working on complex problems and producing concrete, actionable solutions.
Preferred
- 4 years of experience in academic operations and degree audit or curriculum management systems.
SKILLS
Required
- Proficient written and verbal communication skills.
- Maintains a high degree of professionalism.
- Demonstrates time management and priority setting skills.
- Demonstrates a high commitment to quality.
- Possesses flexibility to work in a fast paced, dynamic environment.
- Seeks to acquire knowledge in area of specialty.
- Highly thorough and dependable.
- Demonstrates a high level of accuracy, even under pressure.
- Demonstrates analytical skills.
- Service-oriented and skilled in providing positive, friendly customer service.
Preferred
- Experience in advising.
- Expertise in advising workflow.
- Experience translating academic policies and degree requirements into advising workflows supported by academic systems.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Indianapolis, Indiana
Advertised Salary
$55,000.00 - $63,000.00 per year based on experience.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
- Comprehensive medical and dental insurance
- Health savings account with generous IU contributions
- Healthcare and dependent care flexible spending accounts
- Basic group life insurance paid by IU
- Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death and dismemberment insurance
- Base retirement plan with generous IU contributions, subject to vesting
- Voluntary supplemental retirement plan options
- Tuition subsidy for employees and family members taking IU courses
- 10 paid holidays plus a paid winter break each year
- Generous paid time off plans
- Paid leave for new parents and IU-sponsored volunteer events
- Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Career
FLSA: Exempt
Job Function: General Administration
Job Family: Business Analysis
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request Support
Telephone: 812-856-1234
Department
GRADUATE SCHOOL (IN-GRAD-IUINA)
Job Summary
The Academic Operations Coordinator supports graduate student progression, enrollment, and degree completion by administering and maintaining academic curriculum, degree progression, and degree audit systems in alignment with approved curricula and institutional standards. Graduate progression strategy, academic standards, and policy direction are established by leadership; this role supports implementation and provides operational feedback.
Department-Specific Responsibilities
- Serves as the operational subject matter expert for graduate academic progression systems.
- Ensures data integrity, system accuracy, and consistent execution of approved workflows.
- Provides system informed guidance and resources to graduate advisors, supports curriculum changes and exception processing, and helps advisors understand how advising actions affect student progression and enrollment outcomes.
- Supports the integration of academic systems into advising practice by helping advisors and program staff/faculty translate system functionality into effective advising workflows that support student progression and degree completion.
- Acts as an operational conduit between advising units, the Graduate School, the Registrar's Office, and technology partners.
- Monitors system performance, produces operational reports, escalates issues with supporting data, and supports training, documentation, and functional workflow coordination.
- Implements established policies and systems and does not establish strategy or academic standards, make budgetary decisions, or supervise professional staff or conduct performance evaluations.
- Oversees system administration and configuration.
- Administers graduate academic curriculum, degree progression, and degree audit systems in alignment with approved curricula and institutional standards.
- Executes approved system updates and configuration changes.
- Coordinates approved system maintenance and enhancement requests with technology partners.
- Oversees audit, monitoring, and data integrity.
- Performs audits of degree requirements, course exceptions, and workflows for technical accuracy.
- Monitors system functionality and identifies operational issues impacting enrollment or degree completion.
- Performs reporting and operational analysis.
- Generates student progression and completion reports for operational use.
- Escalates system risks and limitations with supporting data to leadership.
- Provides cross-unit coordination.
- Coordinates with the Registrar's Office to ensure alignment between progression systems and enrollment processes.
- Oversees graduate advising and student navigation support.
- Provides system-informed advising guidance to help advisors integrate academic systems into advising workflows and student progression decision-making.
- Supports advisors in understanding how advising actions affect student progression milestones, enrollment status, and degree completion within institutional systems.
- Develops and maintains system-aligned advising guidance, job aids, and reference materials to support consistent advising practices.
- Provides operational support for advising activities.
- Supports advisors and program staff during curriculum changes or exception processing.
- Supports thesis and dissertation progression workflows.
- Supports advisors and program staff during curriculum changes and exception processing within academic progression systems.
- Supports the execution and tracking of approved academic exceptions; final approval authority resides with designated academic leadership.
- Provides operational support for advising activities tied to key student lifecycle points, including admission-to-matriculation transitions and milestones.
- Facilitates cross-unit coordination and feedback.
- Serves as an operational conduit between advising units, the Graduate School, and the Registrar's Office.
- Collects and synthesizes operational feedback from advisors regarding system usability and navigation challenges; escalates trends and observations to leadership.
- Provides training, documentation, and operational support.
- Provides system-focused training to graduate advisors, Graduate Recorders, and staff on academic progression systems and workflows.
- Identifies training needs related to system changes, workflow updates, or recurring operational issues.
- Designs and delivers training that demonstrates how academic progression systems support advising workflows and student lifecycle decision-making.
- Creates training materials and oversees documentation management.
- Develops and maintains training materials, job aids, and documentation related to academic-related systems.
- Reviews and updates documentation to ensure accuracy and alignment with current system configurations and approved processes.
- Provides operational coordination and functional guidance.
- Provides functional guidance and workflow coordination for graduate recorders; does not conduct performance management.
- Oversees system implementation and workflow execution.
- Serves as the operational subject-matter expert for graduate academic progression and curricular systems.
- Implements systems and workflows approved by leadership and governance bodies.
- Ensures consistent execution of approved academic operations workflows.
- Executes established policies and procedures; does not set or revise policy.
- Oversees issue identification, analysis and continuous improvement.
- Identifies operational issues and escalates findings with analysis to leadership.
- Supports continuous improvement through issue identification, documentation, and escalation, not independent decision-making.
- Provides reporting and leadership support.
- Prepares operational reports and summaries for leadership review.
- Provides operational reporting and feedback to leadership.
- Facilitates cross-unit coordination.
- Coordinates across units without positional authority.
- Performs other related duties supporting graduate academic operations.
General Responsibilities
- Conducts experienced assessments to understand client business needs and strategic direction and identifies technology solutions to achieve goals.
- Consults with IT staff and business users to identify, analyze, refine, and document business requirements and processes and develop associated solutions.
- Facilitates and leads interviews, focus groups, and workshops to establish current and future business requirements.
- Coordinates the communication between stakeholders and service owners in order to effectively implement solutions.
- Performs experienced business analyses, including construction of data models, business use cases, process flows, and technical specifications for transition to IT solutions; establishes system requirements through functional and technical assessments of existing software.
- Provides stakeholders with necessary analysis documentation for buy-in, leadership decision, and implementation.
- Conducts walk-throughs of recommended system functionality and prototypes with business users in small group or large group settings.
- Ensures uniform documentation presentation and content structure including, but not limited to, online documentation.
- Develops test plans and conducts system/integration testing; tests changes, enhancements, and new programs or functions to ensure they meet business needs.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
Education
Required
- Bachelor's degree (preferably in an analytic or computer science related field).
WORK EXPERIENCE
Required
- 2 years of business analysis experience working on complex problems and producing concrete, actionable solutions.
Preferred
- 4 years of experience in academic operations and degree audit or curriculum management systems.
SKILLS
Required
- Proficient written and verbal communication skills.
- Maintains a high degree of professionalism.
- Demonstrates time management and priority setting skills.
- Demonstrates a high commitment to quality.
- Possesses flexibility to work in a fast paced, dynamic environment.
- Seeks to acquire knowledge in area of specialty.
- Highly thorough and dependable.
- Demonstrates a high level of accuracy, even under pressure.
- Demonstrates analytical skills.
- Service-oriented and skilled in providing positive, friendly customer service.
Preferred
- Experience in advising.
- Expertise in advising workflow.
- Experience translating academic policies and degree requirements into advising workflows supported by academic systems.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Indianapolis, Indiana
Advertised Salary
$55,000.00 - $63,000.00 per year based on experience.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
- Comprehensive medical and dental insurance
- Health savings account with generous IU contributions
- Healthcare and dependent care flexible spending accounts
- Basic group life insurance paid by IU
- Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death and dismemberment insurance
- Base retirement plan with generous IU contributions, subject to vesting
- Voluntary supplemental retirement plan options
- Tuition subsidy for employees and family members taking IU courses
- 10 paid holidays plus a paid winter break each year
- Generous paid time off plans
- Paid leave for new parents and IU-sponsored volunteer events
- Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Career
FLSA: Exempt
Job Function: General Administration
Job Family: Business Analysis
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request Support
Telephone: 812-856-1234
Project Management Coordinator Job Roles in Indiana
See all 33+ Project Management Coordinator Jobs in Indiana
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Search Project Management Coordinator Jobs in IndianaProject Management Coordinator Jobs in Indiana: Frequently Asked Questions
Which companies in Indiana sponsor visas for project management coordinators?
Indiana's largest H-1B sponsors for project management and coordination roles include Eli Lilly, Salesforce, Cummins, Rolls-Royce North America, and Corteva Agriscience. Healthcare systems such as Indiana University Health and Ascension St. Vincent also file sponsorship petitions for coordinators overseeing clinical or operational projects. Manufacturing and life sciences employers tend to have the most consistent sponsorship activity in this role category.
Which visa types are most common for project management coordinator roles in Indiana?
The H-1B is the most common visa for project management coordinators in Indiana, provided the role requires at least a bachelor's degree in a relevant field such as business administration, engineering, or information systems. Candidates from Canada or Mexico may qualify for TN status under the management consultant or engineer categories, depending on how the role is defined. L-1B and O-1 visas are far less common for this role type.
Which Indiana cities have the most project management coordinator sponsorship jobs?
Indianapolis accounts for the largest share of sponsorship activity for project management coordinators in Indiana, driven by its concentration of corporate headquarters, healthcare systems, and technology employers. Fort Wayne has notable hiring in manufacturing and logistics coordination roles. South Bend sees coordinator demand tied to medical device and advanced manufacturing firms, and Bloomington hosts opportunities connected to Indiana University's research and administrative operations.
How to find project management coordinator visa sponsorship jobs in Indiana?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it easier to identify project management coordinator openings in Indiana without sorting through roles that don't offer sponsorship. You can narrow results by location and job type to surface active postings from Indiana employers in manufacturing, healthcare, and technology. Migrate Mate's focus on international job seekers means listings are curated for candidates who need employer-sponsored work authorization.
What should international candidates know about pursuing project management coordinator roles in Indiana?
Project management coordinator positions must qualify as specialty occupations under H-1B rules, meaning the employer needs to demonstrate the role routinely requires a relevant bachelor's degree. Indiana's prevailing wage requirements are set by the Department of Labor based on the specific county and job classification, not a statewide figure. Candidates with PMP certification or a degree in project management, operations, or a related discipline are better positioned to meet both the specialty occupation standard and employer expectations.
What is the prevailing wage for sponsored project management coordinator jobs in Indiana?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
See which project management coordinator employers are hiring and sponsoring visas in Indiana right now.
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