Meeting Planner Jobs in USA with Visa Sponsorship
Meeting Planner jobs can qualify for H-1B visa sponsorship when the role requires a bachelor's degree in hospitality management, event management, or a related field. Employers filing a Labor Condition Application must certify the prevailing wage before you can start. Conventions, associations, and hotel chains are among the most active sponsors.
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Get Access To All JobsINTRODUCTION
Specialty Networks is part of Cardinal Health's Pharmaceutical and Specialty Solutions segment and is an integrated multi-specialty platform with GPOs, life sciences, and research solutions in urology, gastroenterology, and rheumatology. Their solutions include patient population health management, patient engagement, clinical research, and workflow automation technologies to achieve Center of Excellence in Standards of Care, Clinical Research, Practice Operations, and Value-based Care.
The Meeting Planner, Specialty Programs supports the planning and execution of Urology meetings, events, and educational programs for Specialty Networks. This role partners closely with the Specialty Programs Meetings & Events team to coordinate attendee registration, travel, accommodations, venue logistics, speaker and healthcare professional (HCP) engagement, and onsite event operations. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while ensuring compliance with pharmaceutical industry regulations and transfer of value (TOV) requirements.
Location: This position is remote with up to 35% travel. Candidates must be located within the Dallas/Fort Worth area to come into the local office, as needed.
Responsibilities
- Support the planning and execution of Specialty Networks meetings and events, including registration, travel coordination, hotel accommodations, audiovisual needs, and food and beverage arrangements.
- Collaborate with internal stakeholders and external partners through regular planning meetings; assist with agenda development, meeting documentation, and action item tracking.
- Manage travel-related activities before, during, and after events, including travel coordination, expense reconciliation, reporting, and HCP spend tracking.
- Ensure compliance with pharmaceutical industry regulations, transfer of value (TOV) reporting requirements, and company policies.
- Utilize Cvent and related event management tools to manage registrations, travel requests, hotel rooming lists, attendee communications, reporting, and mobile event applications.
- Coordinate HCP contracting and payment processes, ensuring timely execution, accurate reporting, and compliance with applicable guidelines.
- Prepare, organize, and coordinate event materials, including printing, packing, shipping, and inventory management.
- Provide onsite meeting support, including registration management, attendee assistance, venue coordination, food and beverage oversight, and general event logistics.
- Maintain accurate event records, budgets, and reconciliation documentation.
- Support continuous process improvement initiatives to enhance attendee experience and operational efficiency.
Qualifications
- Bachelor’s degree in related field, or equivalent work experience, preferred
- 2+ years’ experience in meeting planning, event coordination, hospitality, customer service, or a customer-facing role, preferred.
- Proficiency in Microsoft Excel and Microsoft Office applications.
- Strong organizational skills with exceptional attention to detail and accuracy.
- Excellent written, verbal, and interpersonal communication skills.
- Strong problem-solving skills and a proactive, customer-focused approach.
- Demonstrated ability to manage multiple projects, prioritize tasks, and meet deadlines in a fast-paced environment.
- Experience with Cvent or a similar event management platform, preferred.
- Experience with event budgeting, reconciliation, and reporting processes, preferred.
- Ability to travel up to 35%, including occasional nights and weekends.
COMPENSATION
- Anticipated salary range: $57,000 - $81,600
Bonus eligible: No
Benefits: Cardinal Health offers a wide variety of benefits and programs to support health and well-being.
- Medical, dental and vision coverage
- Paid time off plan
- Health savings account (HSA)
- 401k savings plan
- Access to wages before pay day with myFlexPay
- Flexible spending accounts (FSAs)
- Short- and long-term disability coverage
- Work-Life resources
- Paid parental leave
- Healthy lifestyle programs
Application window anticipated to close: 10/28/26 *if interested in opportunity, please submit application as soon as possible.
** The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate’s geographical location, relevant education, experience and skills and an evaluation of internal pay equity.*
Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law.
To read and review this privacy notice click here
INTRODUCTION
Specialty Networks is part of Cardinal Health's Pharmaceutical and Specialty Solutions segment and is an integrated multi-specialty platform with GPOs, life sciences, and research solutions in urology, gastroenterology, and rheumatology. Their solutions include patient population health management, patient engagement, clinical research, and workflow automation technologies to achieve Center of Excellence in Standards of Care, Clinical Research, Practice Operations, and Value-based Care.
The Meeting Planner, Specialty Programs supports the planning and execution of Urology meetings, events, and educational programs for Specialty Networks. This role partners closely with the Specialty Programs Meetings & Events team to coordinate attendee registration, travel, accommodations, venue logistics, speaker and healthcare professional (HCP) engagement, and onsite event operations. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while ensuring compliance with pharmaceutical industry regulations and transfer of value (TOV) requirements.
Location: This position is remote with up to 35% travel. Candidates must be located within the Dallas/Fort Worth area to come into the local office, as needed.
Responsibilities
- Support the planning and execution of Specialty Networks meetings and events, including registration, travel coordination, hotel accommodations, audiovisual needs, and food and beverage arrangements.
- Collaborate with internal stakeholders and external partners through regular planning meetings; assist with agenda development, meeting documentation, and action item tracking.
- Manage travel-related activities before, during, and after events, including travel coordination, expense reconciliation, reporting, and HCP spend tracking.
- Ensure compliance with pharmaceutical industry regulations, transfer of value (TOV) reporting requirements, and company policies.
- Utilize Cvent and related event management tools to manage registrations, travel requests, hotel rooming lists, attendee communications, reporting, and mobile event applications.
- Coordinate HCP contracting and payment processes, ensuring timely execution, accurate reporting, and compliance with applicable guidelines.
- Prepare, organize, and coordinate event materials, including printing, packing, shipping, and inventory management.
- Provide onsite meeting support, including registration management, attendee assistance, venue coordination, food and beverage oversight, and general event logistics.
- Maintain accurate event records, budgets, and reconciliation documentation.
- Support continuous process improvement initiatives to enhance attendee experience and operational efficiency.
Qualifications
- Bachelor’s degree in related field, or equivalent work experience, preferred
- 2+ years’ experience in meeting planning, event coordination, hospitality, customer service, or a customer-facing role, preferred.
- Proficiency in Microsoft Excel and Microsoft Office applications.
- Strong organizational skills with exceptional attention to detail and accuracy.
- Excellent written, verbal, and interpersonal communication skills.
- Strong problem-solving skills and a proactive, customer-focused approach.
- Demonstrated ability to manage multiple projects, prioritize tasks, and meet deadlines in a fast-paced environment.
- Experience with Cvent or a similar event management platform, preferred.
- Experience with event budgeting, reconciliation, and reporting processes, preferred.
- Ability to travel up to 35%, including occasional nights and weekends.
COMPENSATION
- Anticipated salary range: $57,000 - $81,600
Bonus eligible: No
Benefits: Cardinal Health offers a wide variety of benefits and programs to support health and well-being.
- Medical, dental and vision coverage
- Paid time off plan
- Health savings account (HSA)
- 401k savings plan
- Access to wages before pay day with myFlexPay
- Flexible spending accounts (FSAs)
- Short- and long-term disability coverage
- Work-Life resources
- Paid parental leave
- Healthy lifestyle programs
Application window anticipated to close: 10/28/26 *if interested in opportunity, please submit application as soon as possible.
** The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate’s geographical location, relevant education, experience and skills and an evaluation of internal pay equity.*
Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law.
To read and review this privacy notice click here
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Get Access To All JobsTips for Finding Visa Sponsorship as a Meeting Planner
Document your degree field precisely
H-1B eligibility for Meeting Planners hinges on a direct relationship between your degree and the role. Hospitality management, event management, or business administration with a concentration in meetings and events all support the specialty occupation argument more strongly than a general business degree.
Target associations and convention bureaus first
Professional associations, convention and visitors bureaus, and large hotel chains file LCAs for Meeting Planners far more consistently than small event agencies. Employers with an in-house HR team and ongoing sponsorship history are better positioned to navigate USCIS requirements without delays.
Search verified sponsors on Migrate Mate
Migrate Mate lists employers with confirmed LCA filing history for Meeting Planner roles, so you can focus outreach on companies that have already demonstrated willingness to sponsor rather than guessing from generic job postings.
Verify prevailing wage before negotiating your offer
Your employer must certify through the OFLC Wage Search that your offered wage meets the prevailing wage for your specific location and experience level. Knowing the Level I through Level IV wage tiers for your metro area before salary negotiations prevents an offer from failing the LCA certification stage.
Clarify CMP certification's role in your application
The Certified Meeting Professional credential from Events Industry Council doesn't substitute for a bachelor's degree in USCIS's specialty occupation analysis, but it strengthens evidence that the role requires specialized expertise. Include it in your resume and ask your employer to reference it in the LCA job description.
Align your start date with H-1B cap timing
H-1B is subject to an annual cap and selection process, and the rules have changed recently. If you're not already in H-1B status, your employer needs to plan the petition timeline carefully so your employment start date is realistic and your offer letter reflects that conditional timing.
Frequently Asked Questions
Does a Meeting Planner role qualify as a specialty occupation for H-1B purposes?
It can, but it's not automatic. USCIS requires that the position normally demands a bachelor's degree in a specific field, not just any degree. Meeting Planner roles at large associations, hotel groups, or corporations are more defensible than those at small agencies where the job description overlaps with general administrative work. A well-drafted LCA job description that ties the duties to hospitality or event management knowledge is essential.
What degree does a Meeting Planner need for visa sponsorship?
Hospitality management, event management, tourism management, or business administration with a clear meetings and events concentration are the strongest fits. A degree in an unrelated field, even combined with years of experience, may not satisfy the specialty occupation requirement on its own. If your degree doesn't align directly, three years of specialized work experience can substitute for one year of education under USCIS guidelines.
Which visa types realistically cover Meeting Planner roles?
H-1B is the primary path if the role qualifies as a specialty occupation and your employer is willing to file. TN visa is available to Canadian and Mexican nationals if the role fits a qualifying USMCA profession, though Meeting Planner isn't explicitly listed, making that path difficult to defend at the port of entry. F-1 OPT and STEM OPT can bridge the gap while you pursue H-1B sponsorship if your degree is in a STEM-designated field.
How do I find Meeting Planner employers who actively sponsor visas?
Migrate Mate lists employers with verified LCA filing history for Meeting Planner roles, letting you focus on companies that have already filed for this position type rather than applying broadly and hoping sponsorship comes up in the interview. Targeting employers with a track record is the most efficient approach given how variable sponsorship willingness is in this industry.
Does the Certified Meeting Professional credential help with visa sponsorship?
The CMP credential from Events Industry Council strengthens the specialty occupation argument by demonstrating that the field requires specialized body-of-knowledge expertise, but USCIS will not accept it as a substitute for a bachelor's degree. Its best use is as supporting evidence in the petition, particularly in employer letters that explain why the role requires a degreed professional rather than an administrative generalist.
What is the prevailing wage requirement for sponsored Meeting Planner jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.