Operations Project Coordinator Jobs in USA with Visa Sponsorship
Operations Project Coordinator roles qualify for H-1B visa sponsorship when the position requires a bachelor's degree in business, operations management, or a related field. Employers in logistics, tech, healthcare, and consulting file LCAs regularly for this title. No lottery-exempt path exists, but the annual cap resets each fiscal year.
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Get Access To All JobsINTRODUCTION
If you're someone who enjoys staying organized, solving problems, and keeping multiple projects moving, this could be a great next step in your career! Our Drilling Operations Project Coordinator will be a key part of the project team, supporting scheduling, document control, financial tracking, client communication, and coordination of drilling project activities.
ROLE AND RESPONSIBILITIES
Essential Roles and Responsibilities:
- Coordinate document processes and systems to support control and availability of project and client documentation to local office/operations including tracking & routing of documentation.
- Partner with financial analysts/ accountants and the project team to review, track and provide updates on proposal and project status/milestones, project billing, budgets, and timelines/ schedules to ensure contract requirements and management policies are being followed.
- Partner with financial analysts/ accountants and the project team to draft reports, templates, proposals, fee estimates, and change orders for projects.
- Draft communications & documentation and perform updates to systems including TerraNet and CRM.
- Partner with financial analysts/ accountants and the project team to support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR).
- Schedule/coordinate utility locating services and clearances as needed for projects.
- Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs and coordination of drilling, and field classification of soil and rock samples, as directed.
- Schedule and communicate with the client regarding project report status, delivery schedule, system access.
- Coordinate client opportunities/requests for proposals, task and change orders to offices including providing clarification of key project and client requirements.
- Promote and provide training and coaching to Operations on the use of Terracon client programs and systems.
Document Control
- Provide document control for projects per established processes to ensure adherence to quality standards and project requirements.
- Partner with financial analysts/ accountants and the project team to review project billing activity to ensure compliance with contract requirements and management policies.
- Track and route documents into internal and/or external systems complying with client protocols and requirements.
- Collaborate with local office/operations to complete document compliance of projects, aligned with scope and within schedule.
- Provide a variety of project support related tasks involving document management.
Project Delivery Support
- Assist and support for overall project delivery (cost, schedule, quality, information, contracts) on multiple project assignments.
- Partner with financial analysts/ accountants and the project team to assist with oversight of management and tracking of budgets and schedules.
- Works with client to access and work within external systems, if applicable and required.
- Schedule and communicate with the client regarding project report status and delivery schedule.
- Receive, process and forward client opportunities/requests for proposals and task orders to offices to initiate proposal process or work authorization and follow-up as needed.
- Coordinate proposal/opportunity response with local offices, including coaching them on key client requirements.
- Maintain spreadsheets or other tracking systems regarding status of proposals and projects.
- Assist with updates to TerraNet resource sites and/or CRM with client specific requirements, templates, communication, etc., related to scope, pricing, delivery, quality, as well as maintain and update key client contacts associated with the account.
- Interact with key client contacts as needed or as directed.
- Keep appropriate project team members informed of status, delivery issues, and other areas as needed.
- Maintain updates to project status including timelines and deliverable dates and financial data.
- Works with offices to ensure that client specific requirements are understood and followed.
- Works with offices on change order requests to ensure timely delivery to client and approval.
- Partner with financial analysts/ accountants and the project team to support proposal and project registration setup as needed.
- Work with NAM to develop/maintain any Program Manual or related documents.
- Support project/program leadership with client communication plans.
- Maintain, communicate, and track milestones to project team.
- Support project/program manager with resource management and resource assignment.
Compass Delivery Focus
- Maintains and updates project or program-level Compass, as applicable.
- Provides training and coaching to operational project managers and team members on the use and applicability of Compass to enhance the Client Experience.
- Works directly with Terracon Client Service Managers and/or Client Service Specialists to incorporate and progress the use of Compass, both internally and externally.
General
- Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning.
BASIC QUALIFICATIONS
- High school diploma and a minimum of 4 years’ related experience.
- Associate or bachelor’s degree in related field preferred.
- Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable).
- Fluent in Microsoft Office applications.
- A valid driver’s license with acceptable violation history may be required.
COMPENSATION
- Minimum Salary: $29.98
- Maximum Salary: $42.08
The salary range for this position is provided in compliance with all local/state regulations. Terracon considers factors including, but not limited to, the scope and responsibilities of the position, candidate work experience, work location, education/training, key skills, as well as market and business considerations when extending an offer.
About us
Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 8,000 curious minds focused on solving engineering and technical challenges from more than 200 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon’s growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace. Terracon was recognized as the #1 firm in Asbestos and Lead Abatement.
Terracon’s vision of “Together, we are best at people” is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.
Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.
INTRODUCTION
If you're someone who enjoys staying organized, solving problems, and keeping multiple projects moving, this could be a great next step in your career! Our Drilling Operations Project Coordinator will be a key part of the project team, supporting scheduling, document control, financial tracking, client communication, and coordination of drilling project activities.
ROLE AND RESPONSIBILITIES
Essential Roles and Responsibilities:
- Coordinate document processes and systems to support control and availability of project and client documentation to local office/operations including tracking & routing of documentation.
- Partner with financial analysts/ accountants and the project team to review, track and provide updates on proposal and project status/milestones, project billing, budgets, and timelines/ schedules to ensure contract requirements and management policies are being followed.
- Partner with financial analysts/ accountants and the project team to draft reports, templates, proposals, fee estimates, and change orders for projects.
- Draft communications & documentation and perform updates to systems including TerraNet and CRM.
- Partner with financial analysts/ accountants and the project team to support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR).
- Schedule/coordinate utility locating services and clearances as needed for projects.
- Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs and coordination of drilling, and field classification of soil and rock samples, as directed.
- Schedule and communicate with the client regarding project report status, delivery schedule, system access.
- Coordinate client opportunities/requests for proposals, task and change orders to offices including providing clarification of key project and client requirements.
- Promote and provide training and coaching to Operations on the use of Terracon client programs and systems.
Document Control
- Provide document control for projects per established processes to ensure adherence to quality standards and project requirements.
- Partner with financial analysts/ accountants and the project team to review project billing activity to ensure compliance with contract requirements and management policies.
- Track and route documents into internal and/or external systems complying with client protocols and requirements.
- Collaborate with local office/operations to complete document compliance of projects, aligned with scope and within schedule.
- Provide a variety of project support related tasks involving document management.
Project Delivery Support
- Assist and support for overall project delivery (cost, schedule, quality, information, contracts) on multiple project assignments.
- Partner with financial analysts/ accountants and the project team to assist with oversight of management and tracking of budgets and schedules.
- Works with client to access and work within external systems, if applicable and required.
- Schedule and communicate with the client regarding project report status and delivery schedule.
- Receive, process and forward client opportunities/requests for proposals and task orders to offices to initiate proposal process or work authorization and follow-up as needed.
- Coordinate proposal/opportunity response with local offices, including coaching them on key client requirements.
- Maintain spreadsheets or other tracking systems regarding status of proposals and projects.
- Assist with updates to TerraNet resource sites and/or CRM with client specific requirements, templates, communication, etc., related to scope, pricing, delivery, quality, as well as maintain and update key client contacts associated with the account.
- Interact with key client contacts as needed or as directed.
- Keep appropriate project team members informed of status, delivery issues, and other areas as needed.
- Maintain updates to project status including timelines and deliverable dates and financial data.
- Works with offices to ensure that client specific requirements are understood and followed.
- Works with offices on change order requests to ensure timely delivery to client and approval.
- Partner with financial analysts/ accountants and the project team to support proposal and project registration setup as needed.
- Work with NAM to develop/maintain any Program Manual or related documents.
- Support project/program leadership with client communication plans.
- Maintain, communicate, and track milestones to project team.
- Support project/program manager with resource management and resource assignment.
Compass Delivery Focus
- Maintains and updates project or program-level Compass, as applicable.
- Provides training and coaching to operational project managers and team members on the use and applicability of Compass to enhance the Client Experience.
- Works directly with Terracon Client Service Managers and/or Client Service Specialists to incorporate and progress the use of Compass, both internally and externally.
General
- Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning.
BASIC QUALIFICATIONS
- High school diploma and a minimum of 4 years’ related experience.
- Associate or bachelor’s degree in related field preferred.
- Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable).
- Fluent in Microsoft Office applications.
- A valid driver’s license with acceptable violation history may be required.
COMPENSATION
- Minimum Salary: $29.98
- Maximum Salary: $42.08
The salary range for this position is provided in compliance with all local/state regulations. Terracon considers factors including, but not limited to, the scope and responsibilities of the position, candidate work experience, work location, education/training, key skills, as well as market and business considerations when extending an offer.
About us
Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 8,000 curious minds focused on solving engineering and technical challenges from more than 200 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon’s growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace. Terracon was recognized as the #1 firm in Asbestos and Lead Abatement.
Terracon’s vision of “Together, we are best at people” is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.
Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.
See all 123+ Operations Project Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Operations Project Coordinator roles.
Get Access To All JobsTips for Finding Visa Sponsorship as an Operations Project Coordinator
Align your degree to the role
H-1B eligibility hinges on a direct connection between your degree field and the coordinator role. A business administration or industrial engineering degree maps cleanly, but a general arts degree may trigger an RFE from USCIS even if your work history is strong.
Search LCA filings for active sponsors
Filter OFLC public disclosure data by job title before applying. Companies that have certified LCAs for Operations Project Coordinator in the past two years are already set up to sponsor, which shortens your path from offer to petition filing considerably.
Use Migrate Mate to target verified sponsors
Migrate Mate lists employers with verified LCA sponsorship history for operations and project coordination roles, searchable by city and industry. Start your search there to avoid spending weeks pursuing companies that have never filed for this title.
Get your prevailing wage tier confirmed early
Run your target city and job title through the OFLC Wage Search before salary negotiations. Operations Project Coordinator roles often fall at Level I or II, and your offered wage must meet or exceed the DOL prevailing wage for the LCA to certify.
Ask about PERM before accepting an offer
If you want a green card path, confirm whether the employer has previously run PERM labor certifications for operations roles. Some companies sponsor H-1B but won't initiate PERM, which caps your long-term options regardless of how well the job goes.
Front-load your process documentation
Gather your transcripts, degree equivalency evaluation if your credential is from outside the U.S., and employment verification letters before your employer files. Delays in collecting these documents after the petition is drafted push your start date into the next cap year.
Frequently Asked Questions
Does an Operations Project Coordinator role qualify as a specialty occupation for H-1B?
It can, but it's not automatic. USCIS scrutinizes operations and coordinator titles closely because the agency sometimes views them as generalist roles not requiring a specific degree. Your employer's job description must emphasize that a bachelor's degree in business, operations management, supply chain, or a directly related field is a minimum requirement, not just preferred.
Which visa types realistically cover an Operations Project Coordinator position?
H-1B is the primary path for most nationalities. Australian citizens can pursue the E-3 visa, which has a separate cap and no lottery. Canadian and Mexican nationals may qualify under TN visa if the role maps to a USMCA-listed profession such as management consultant or industrial engineer, though standard coordinator titles don't always fit cleanly. Each visa requires the role to meet specialty occupation criteria.
How do I find employers who actively sponsor visas for this role?
Migrate Mate shows employers with verified LCA sponsorship history for operations and project coordination roles, so you can focus your applications on companies that have already filed for this title rather than guessing at willingness.
Does a PMP certification help with visa sponsorship for this role?
A PMP alone doesn't satisfy the H-1B specialty occupation requirement, which is built around academic credentials, not professional certifications. What it does do is strengthen your employer's case that the role is substantively complex and not a general administrative position, which matters if USCIS issues an RFE questioning whether the job truly requires a degree.
Can I transfer my H-1B to a new employer if I'm already working as an Operations Project Coordinator?
Yes. Once your H-1B is approved and you're in valid status, you can start with a new employer as soon as the new petition is filed, without waiting for approval. The new employer must file a new I-129 petition with USCIS, and the role at the new company must still qualify as a specialty occupation under the same degree-matching standard.
What is the prevailing wage requirement for sponsored Operations Project Coordinator jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.