Order Management Specialist Jobs in USA with Visa Sponsorship
Order Management Specialist roles qualify for H-1B visa sponsorship when the position requires a bachelor's degree in business, supply chain, or a related field. Employers in distribution, e-commerce, and manufacturing regularly file LCAs for this title. No lottery anxiety for Australian nationals: the E-3 visa has a 10,500 annual cap that has never been exhausted.
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Get Access To All JobsJob Title: Order Specialist
Department: Inside Sales
Work Location: Pine Bluff, AR - Transformers
Reports To: Inside Sales Manager
FLSA Status: Non-Exempt
Shift: Monday - Friday 7 am - 4 pm
Overtime may occasionally be required based on business needs.
Central Moloney is seeking a detail-oriented Order Specialist to support our Inside Sales team. In this role, you'll manage customer orders from initial purchase order through shipment, coordinate with internal teams, and help ensure customers receive accurate, timely updates throughout the order process.
About CMI: Central Moloney manufactures distribution transformers and transformer components for electric utilities and other power industry customers. Since 1949, CMI has supported customers with products designed for demanding electrical distribution applications.
About the Role: The Order Specialist manages customer orders from purchase order receipt through shipment. The role enters and maintains accurate orders in the ERP system, tracks production and shipping dates with the plant, and keeps customers, the sales team, and sales representatives informed about order status and schedule changes.
Responsibilities
- Review incoming purchase orders against the approved quote or contract. Verify part numbers or specifications, quantities, pricing, delivery requirements, and ship-to details. Resolve discrepancies with the appropriate team before releasing the order.
- Enter orders and blanket releases in the ERP system, issue order acknowledgments, and process approved changes. Keep purchase orders, acknowledgments, and related records organized and up to date.
- Track open orders against customer commitments. Confirm planned production and ship dates with plant scheduling, flag delays or missing information early, and follow through with the teams responsible for resolving them.
- Provide timely updates to customers, regional sales managers, and sales representatives. Communicate confirmed schedule changes, explain the impact on delivery, and agree on when the next update will be available.
- Maintain open-order reports and prepare updates for customer status calls. Coordinate with shipping to verify dispatch and with accounting to resolve order-related invoice discrepancies.
- Apply approved contract price updates to orders and releases as directed. Route requests for price exceptions, changes to terms, or new delivery commitments to the responsible team for approval.
- Other duties as assigned.
Requirements
- High school diploma or equivalent required.
- 1-3 years Experience in order entry, inside sales, or customer service preferred.
- Experience in a manufacturing environment is a PLUS.
- Ability to read purchase orders and contract details, manage multiple deadlines, and enter data accurately.
- Ability to read and retain detailed information from sales contracts.
- Strong organizational skills and ability to multi-task.
- Excellent computer skills with advanced knowledge of MS Excel.
- Experience with customer portals and order tracking systems.
- Customer service/relationship experience.
- Dedication to providing great customer service.
- Strong communication skills with ability to compose formal responses to customers via letter writing and email.
Physical Demands:
While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
Working Conditions:
Heated and air-conditioned office.
While this role is primarily office-based, it is located within a manufacturing facility, and the employee may occasionally be exposed to the production floor environment, including noise, moving equipment, and varying temperatures.
Benefits
- Company-paid Medical and Dental Insurance for employees
- Life Insurance
- 401(k) and Retirement Plan
- Advancement Opportunities Within the Organization
- Supportive Team Culture
Start your career with a company that values quality, craftsmanship, and the people who make it happen. Apply today!
Pro Tip: We see a LOT of applications — but what really stands out is when you share why you’re excited about this role and how you can make a difference in keeping our operations running smoothly.
and because every great job needs a little fine print...
Legal Notices:
Please note & Review the following: This job is considered safety-sensitive because impairment by drugs or alcohol may constitute a threat to health or safety, and/or a lapse of attention could result in injury, illness, or death.
Central Moloney is a tobacco-free facility. The use of tobacco products (including cigarettes, cigars, smokeless tobacco, and e-cigarettes/vapes) is not permitted on company property.
Equal Opportunity Employer Statement: Central Moloney is an equal opportunity employer. We make employment decisions based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital or family status, genetic information, veteran status, or any other status protected by law. We are committed to creating a respectful, fair, and welcoming workplace for all, and we believe that a variety of experiences and perspectives strengthens our team.
Recruitment Policy: No Third-Party Involvement
We value the interest of all job seekers; however, we do not accept unsolicited resumes or candidate submissions from recruitment agencies, staffing firms, or third-party recruiters. Any resumes submitted in the absence of a signed agreement with Central Moloney will be considered the property of CMI. Central Moloney will not be responsible for any fees related to unsolicited resumes.
Job Title: Order Specialist
Department: Inside Sales
Work Location: Pine Bluff, AR - Transformers
Reports To: Inside Sales Manager
FLSA Status: Non-Exempt
Shift: Monday - Friday 7 am - 4 pm
Overtime may occasionally be required based on business needs.
Central Moloney is seeking a detail-oriented Order Specialist to support our Inside Sales team. In this role, you'll manage customer orders from initial purchase order through shipment, coordinate with internal teams, and help ensure customers receive accurate, timely updates throughout the order process.
About CMI: Central Moloney manufactures distribution transformers and transformer components for electric utilities and other power industry customers. Since 1949, CMI has supported customers with products designed for demanding electrical distribution applications.
About the Role: The Order Specialist manages customer orders from purchase order receipt through shipment. The role enters and maintains accurate orders in the ERP system, tracks production and shipping dates with the plant, and keeps customers, the sales team, and sales representatives informed about order status and schedule changes.
Responsibilities
- Review incoming purchase orders against the approved quote or contract. Verify part numbers or specifications, quantities, pricing, delivery requirements, and ship-to details. Resolve discrepancies with the appropriate team before releasing the order.
- Enter orders and blanket releases in the ERP system, issue order acknowledgments, and process approved changes. Keep purchase orders, acknowledgments, and related records organized and up to date.
- Track open orders against customer commitments. Confirm planned production and ship dates with plant scheduling, flag delays or missing information early, and follow through with the teams responsible for resolving them.
- Provide timely updates to customers, regional sales managers, and sales representatives. Communicate confirmed schedule changes, explain the impact on delivery, and agree on when the next update will be available.
- Maintain open-order reports and prepare updates for customer status calls. Coordinate with shipping to verify dispatch and with accounting to resolve order-related invoice discrepancies.
- Apply approved contract price updates to orders and releases as directed. Route requests for price exceptions, changes to terms, or new delivery commitments to the responsible team for approval.
- Other duties as assigned.
Requirements
- High school diploma or equivalent required.
- 1-3 years Experience in order entry, inside sales, or customer service preferred.
- Experience in a manufacturing environment is a PLUS.
- Ability to read purchase orders and contract details, manage multiple deadlines, and enter data accurately.
- Ability to read and retain detailed information from sales contracts.
- Strong organizational skills and ability to multi-task.
- Excellent computer skills with advanced knowledge of MS Excel.
- Experience with customer portals and order tracking systems.
- Customer service/relationship experience.
- Dedication to providing great customer service.
- Strong communication skills with ability to compose formal responses to customers via letter writing and email.
Physical Demands:
While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
Working Conditions:
Heated and air-conditioned office.
While this role is primarily office-based, it is located within a manufacturing facility, and the employee may occasionally be exposed to the production floor environment, including noise, moving equipment, and varying temperatures.
Benefits
- Company-paid Medical and Dental Insurance for employees
- Life Insurance
- 401(k) and Retirement Plan
- Advancement Opportunities Within the Organization
- Supportive Team Culture
Start your career with a company that values quality, craftsmanship, and the people who make it happen. Apply today!
Pro Tip: We see a LOT of applications — but what really stands out is when you share why you’re excited about this role and how you can make a difference in keeping our operations running smoothly.
and because every great job needs a little fine print...
Legal Notices:
Please note & Review the following: This job is considered safety-sensitive because impairment by drugs or alcohol may constitute a threat to health or safety, and/or a lapse of attention could result in injury, illness, or death.
Central Moloney is a tobacco-free facility. The use of tobacco products (including cigarettes, cigars, smokeless tobacco, and e-cigarettes/vapes) is not permitted on company property.
Equal Opportunity Employer Statement: Central Moloney is an equal opportunity employer. We make employment decisions based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital or family status, genetic information, veteran status, or any other status protected by law. We are committed to creating a respectful, fair, and welcoming workplace for all, and we believe that a variety of experiences and perspectives strengthens our team.
Recruitment Policy: No Third-Party Involvement
We value the interest of all job seekers; however, we do not accept unsolicited resumes or candidate submissions from recruitment agencies, staffing firms, or third-party recruiters. Any resumes submitted in the absence of a signed agreement with Central Moloney will be considered the property of CMI. Central Moloney will not be responsible for any fees related to unsolicited resumes.
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Get Access To All JobsTips for Finding Visa Sponsorship as an Order Management Specialist
Frame your degree for specialty occupation
Order management sits at the crossroads of operations, logistics, and business systems. Your degree in supply chain management, business administration, or information systems directly maps to the specialty occupation requirement USCIS applies to H-1B petitions, so make that connection explicit in your resume.
Research prevailing wages before negotiating
Your employer's LCA must certify a wage at or above the DOL prevailing wage for your role and location. Run the OFLC Wage Search for the Order Management Specialist title in your target metro before you enter salary discussions, so you know the floor.
Target employers with ERP system dependencies
Companies running SAP, Oracle, or Salesforce Order Management at scale treat this role as a technical specialty, not a generalist position. That framing strengthens the specialty occupation argument and makes an employer more likely to defend sponsorship through the full filing process.
Find sponsors using Migrate Mate's verified filing data
Search Migrate Mate for Order Management Specialist roles filtered by employers with verified LCA sponsorship history. You'll see which companies have already filed for this title, cutting weeks off the research phase before you apply.
Clarify PERM timing if the role is permanent
If your offer leads toward an EB-2 or EB-3 green card, PERM labor certification requires the employer to run a recruitment test before DOL certifies the position. Ask HR whether they've run PERM for this title before, since prior experience shortens the internal approval timeline significantly.
Get your I-20 or OPT documentation current before interviews
If you're on F-1 OPT, employers filing an H-1B need your OPT end date and STEM extension eligibility confirmed upfront. Bring a printed I-20 and EAD card to final-round interviews so the hiring manager can brief HR without delays that stall offer issuance.
Frequently Asked Questions
Does an Order Management Specialist role qualify as a specialty occupation for H-1B purposes?
It depends on how the role is defined. USCIS requires that the position normally requires at least a bachelor's degree in a directly related field. If the job description specifies a degree in supply chain, business, or operations management and involves ERP systems, forecasting, or cross-functional coordination, it typically meets the specialty occupation threshold. Generic order-entry roles without degree requirements do not qualify.
Which visa types are realistic for Order Management Specialists seeking sponsorship?
H-1B is the most common path for this title if the role meets the specialty occupation definition. Australian nationals can pursue the E-3 visa, which has a 10,500 annual cap that has never been fully used and renews every two years indefinitely. Canadian and Mexican nationals may qualify under TN visa if the role maps to a USMCA-listed profession. F-1 OPT and STEM OPT are available for recent graduates in qualifying degree programs.
How do I find employers who have sponsored Order Management Specialist roles before?
Migrate Mate shows employers with verified LCA sponsorship history for this title, so you can focus your applications on companies that have already committed to the filing process for comparable roles. That prior filing history is the strongest signal that an employer understands the cost and timeline of sponsorship and won't back out at the offer stage.
What degree does an Order Management Specialist need for visa sponsorship?
USCIS looks for a bachelor's degree in a field directly related to the job duties. Supply chain management, business administration, logistics, operations management, and industrial engineering all support the specialty occupation argument. A general liberal arts degree without coursework in business operations weakens the petition. Some employers supplement a borderline degree with documentation of equivalent experience using the three-for-one rule under USCIS policy.
Does the O*NET classification for this role affect sponsorship eligibility?
O*NET categorizes Order Management roles under Business Operations Specialists and similar titles, with a job zone indicating that most positions require a four-year degree. That classification supports the specialty occupation argument when an employer files an H-1B petition. It doesn't guarantee approval, but USCIS adjudicators reference O*NET job zone data as evidence of typical educational requirements in the field.
What is the prevailing wage requirement for sponsored Order Management Specialist jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.