Senior Proposal Manager Jobs in USA with Visa Sponsorship
Senior Proposal Managers coordinate complex government and commercial bids, a role that consistently qualifies as a specialty occupation under H-1B visa. Employers across defense, consulting, and professional services regularly sponsor this title, and Australian citizens can pursue it through the E-3 visa with no lottery. For detailed occupation requirements, see the O*NET profile.
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Position Title: Senior Proposal Manager (Sr. PM)
Location: US Remote
Department: Development (DEV)
Position Summary
Position Purpose: The Senior Proposal Manager position is an experienced and highly visible core member of the DEV team, leveraging their business development expertise as positioning and proposal manager on high priority new business opportunities across Winrock’s portfolio. The position will report to the Director of Development and will collaborate with staff across projects, programs, and operational teams.
Position Overview: The Sr. PM role will support the strategic pursuit of donor-funded new business opportunities, fulfilling key functions in the end-to-end new business life cycle, with a primary focus on capture and proposal management of competitive, solicitation-based opportunities of significant scale and complexity, across Winrock’s sectors. Leveraging a strong background in positioning and proposal management, this position will directly fulfill this function on a diverse range of priority opportunities, managing proposal teams and the bid-specific processes for proposal planning, design, development, and quality control. In addition to contributing to the ongoing improvement of Winrock’s standard business development norms and resources, the Sr. PM will build the capacity of others (drawn from DEV, program staff, and/or consultants) fulfilling the proposal manager and/or other proposal team roles (e.g., partner liaison). The responsibilities of this role are subject to modifications as required by the needs of the organization.
POSITION RESPONSIBILITIES
- Perform positioning/proposal manager role for opportunities of high priority, scale, and/or complexity, with responsibility for compliance, completeness, and consistency of proposal content (est. LOE 75%)
- Ensure full coverage and execution of proposal team assignments, confirming all parties understand the responsibilities and expectations associated with their proposal team role.
- Participate in capture planning and outreach.
- Contribute to strategic/competitive analyses and facilitation of program design and strategy activities.
- Establish teaming arrangements with potential prime and sub-recipient partners.
- Develop proposal management plan, as well as ensuring creation of compliant guidance documents, outlines, and templates.
- Manage proposal process and timeline, ensuring scheduling of and adherence to milestone deadlines and following up on all assignments to ensure timely progress.
- Manage proposal team communications and facilitate discussions, decision making, and feedback mechanisms, ensuring that outcomes are documented and appropriately shared.
- Prepare and submit donor communications related to the opportunity.
- Conduct appropriate due diligence (e.g., Lexis/Nexis check) for proposed partners and conditional new hires.
- Facilitate communication with partners as needed to ensure timely guidance and opportunities for engagement are provided and inputs are received as needed (may do this in coordination with a partner liaison).
- Support proposal recruiter and hiring manager(s) with key personnel recruitment activities and presentation of staffing content in the proposal.
- Ensure information sharing on emerging issues with relevant program, operational, financial, and human resources staff, as needed.
- Conduct quality control of all proposal components at appropriate milestones, focusing on consistency, persuasiveness, and compliance to the donor requirements.
- Schedule and facilitate reviews/approvals in line with Winrock policies and practices.
- Oversee editing, production, and submission activities, ensuring completeness and compliance checks for all final proposal content.
- Coordinate post-submission activities.
- Ensure Winrock’s quality controls are employed throughout the process.
- Maintain knowledge management platforms for the bid, ensuring accuracy and timeliness of content uploads and updates.
- Provide ad hoc business development support to proposal teams, as needed (est. LOE 10%)
- Mentor proposal team members.
- Prepare (create, edit, and/or format) specific proposal content (e.g., executive summary text, PPRs, staffing matrices, key personnel candidate documentation).
- Participate in quality assurance milestones.
- Lead proposal production and submission.
- Coordinate and facilitate after action reviews and/or donor debriefs.
- Contribute to donor, partner, and opportunity identification and analysis.
- Cultivate relationships with priority partner organizations.
POSITION QUALIFICATIONS
Education: Bachelor’s degree, or equivalent experience, required.
Experience: A minimum of 8 years of experience in international and/or domestic development in the non-profit sector is required, including 4 years of experience fulfilling positioning/proposal manager role. Prior experience with Winrock is preferred.
Computer/Technical Skills: Strong experience with MS Office and Sharepoint.
Communication Skills: Excellent verbal and written communication skills required. Strong group facilitation skills a must.
Language: English required: English speaking and written communication is required.
Required Travel: Minimal travel anticipated, based on positioning and proposal management requirements.
Position-Specific Skills:
- Proven track record of success in competitive business development in Winrock’s sectors
- Extensive experience with, but not limited to, business development for US Government and other bilateral and multilateral donors
- Deep understanding of end-to-end business development processes in line with industry standards
- Strong attention to detail and compliance requirements
- Proactive, inclusive, and collaborative interpersonal and communication skills
- Ability to achieve results through both independent effort and as a team member/leader
- Ability to effectively prioritize time-bound demands and manage a robust workload
- Ability to efficiently facilitate strategic decision-making
- Experience building capacity of individuals and/or groups in business development
Physical Demands: Typical office environment with continual sitting or standing required.
Compensation: The anticipated salary range for this role is $110,000–$120,000, commensurate with experience, location and qualifications. Winrock offers an excellent benefits package.
Winrock is an equal opportunity employer committed to providing equal employment opportunity for all people. All qualified applicants receive consideration for employment regardless of race, color, religion, sex, gender, national origin, age, disability or any other basis protected by law.
At Winrock we have a clear mission: Empower the disadvantaged, increase economic opportunity and sustain natural resources through unwavering dedication to accountability, equity, innovation, integrity and transformation.
POSITION DETAILS
Position Title: Senior Proposal Manager (Sr. PM)
Location: US Remote
Department: Development (DEV)
Position Summary
Position Purpose: The Senior Proposal Manager position is an experienced and highly visible core member of the DEV team, leveraging their business development expertise as positioning and proposal manager on high priority new business opportunities across Winrock’s portfolio. The position will report to the Director of Development and will collaborate with staff across projects, programs, and operational teams.
Position Overview: The Sr. PM role will support the strategic pursuit of donor-funded new business opportunities, fulfilling key functions in the end-to-end new business life cycle, with a primary focus on capture and proposal management of competitive, solicitation-based opportunities of significant scale and complexity, across Winrock’s sectors. Leveraging a strong background in positioning and proposal management, this position will directly fulfill this function on a diverse range of priority opportunities, managing proposal teams and the bid-specific processes for proposal planning, design, development, and quality control. In addition to contributing to the ongoing improvement of Winrock’s standard business development norms and resources, the Sr. PM will build the capacity of others (drawn from DEV, program staff, and/or consultants) fulfilling the proposal manager and/or other proposal team roles (e.g., partner liaison). The responsibilities of this role are subject to modifications as required by the needs of the organization.
POSITION RESPONSIBILITIES
- Perform positioning/proposal manager role for opportunities of high priority, scale, and/or complexity, with responsibility for compliance, completeness, and consistency of proposal content (est. LOE 75%)
- Ensure full coverage and execution of proposal team assignments, confirming all parties understand the responsibilities and expectations associated with their proposal team role.
- Participate in capture planning and outreach.
- Contribute to strategic/competitive analyses and facilitation of program design and strategy activities.
- Establish teaming arrangements with potential prime and sub-recipient partners.
- Develop proposal management plan, as well as ensuring creation of compliant guidance documents, outlines, and templates.
- Manage proposal process and timeline, ensuring scheduling of and adherence to milestone deadlines and following up on all assignments to ensure timely progress.
- Manage proposal team communications and facilitate discussions, decision making, and feedback mechanisms, ensuring that outcomes are documented and appropriately shared.
- Prepare and submit donor communications related to the opportunity.
- Conduct appropriate due diligence (e.g., Lexis/Nexis check) for proposed partners and conditional new hires.
- Facilitate communication with partners as needed to ensure timely guidance and opportunities for engagement are provided and inputs are received as needed (may do this in coordination with a partner liaison).
- Support proposal recruiter and hiring manager(s) with key personnel recruitment activities and presentation of staffing content in the proposal.
- Ensure information sharing on emerging issues with relevant program, operational, financial, and human resources staff, as needed.
- Conduct quality control of all proposal components at appropriate milestones, focusing on consistency, persuasiveness, and compliance to the donor requirements.
- Schedule and facilitate reviews/approvals in line with Winrock policies and practices.
- Oversee editing, production, and submission activities, ensuring completeness and compliance checks for all final proposal content.
- Coordinate post-submission activities.
- Ensure Winrock’s quality controls are employed throughout the process.
- Maintain knowledge management platforms for the bid, ensuring accuracy and timeliness of content uploads and updates.
- Provide ad hoc business development support to proposal teams, as needed (est. LOE 10%)
- Mentor proposal team members.
- Prepare (create, edit, and/or format) specific proposal content (e.g., executive summary text, PPRs, staffing matrices, key personnel candidate documentation).
- Participate in quality assurance milestones.
- Lead proposal production and submission.
- Coordinate and facilitate after action reviews and/or donor debriefs.
- Contribute to donor, partner, and opportunity identification and analysis.
- Cultivate relationships with priority partner organizations.
POSITION QUALIFICATIONS
Education: Bachelor’s degree, or equivalent experience, required.
Experience: A minimum of 8 years of experience in international and/or domestic development in the non-profit sector is required, including 4 years of experience fulfilling positioning/proposal manager role. Prior experience with Winrock is preferred.
Computer/Technical Skills: Strong experience with MS Office and Sharepoint.
Communication Skills: Excellent verbal and written communication skills required. Strong group facilitation skills a must.
Language: English required: English speaking and written communication is required.
Required Travel: Minimal travel anticipated, based on positioning and proposal management requirements.
Position-Specific Skills:
- Proven track record of success in competitive business development in Winrock’s sectors
- Extensive experience with, but not limited to, business development for US Government and other bilateral and multilateral donors
- Deep understanding of end-to-end business development processes in line with industry standards
- Strong attention to detail and compliance requirements
- Proactive, inclusive, and collaborative interpersonal and communication skills
- Ability to achieve results through both independent effort and as a team member/leader
- Ability to effectively prioritize time-bound demands and manage a robust workload
- Ability to efficiently facilitate strategic decision-making
- Experience building capacity of individuals and/or groups in business development
Physical Demands: Typical office environment with continual sitting or standing required.
Compensation: The anticipated salary range for this role is $110,000–$120,000, commensurate with experience, location and qualifications. Winrock offers an excellent benefits package.
Winrock is an equal opportunity employer committed to providing equal employment opportunity for all people. All qualified applicants receive consideration for employment regardless of race, color, religion, sex, gender, national origin, age, disability or any other basis protected by law.
At Winrock we have a clear mission: Empower the disadvantaged, increase economic opportunity and sustain natural resources through unwavering dedication to accountability, equity, innovation, integrity and transformation.
See all 15+ Senior Proposal Manager jobs
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Get Access To All JobsTips for Finding Visa Sponsorship as a Senior Proposal Manager
Frame your degree as field-specific
H-1B approval for this role depends on demonstrating your degree is in a directly related field, such as business, communications, or technical writing. Generalist degrees raise red flags. Highlight coursework or credentials that tie directly to proposal and contract management.
Target federal contractors first
Defense and government contractors like Booz Allen, Leidos, and SAIC routinely sponsor Proposal Managers because proposal writing is core to winning federal work. These employers understand the H-1B process and have established legal teams to handle petitions efficiently.
Get APMP certified before applying
The Association of Proposal Management Professionals certification strengthens your H-1B petition by establishing industry-recognized credentials. Adjudicators look for proof the role requires specialized knowledge, and a professional certification provides documented evidence beyond your degree alone.
Request a senior title explicitly
Senior-level titles carry more weight in specialty occupation determinations because they imply a higher degree requirement. If an employer offers a generic Proposal Manager title, ask about the senior designation. The distinction can meaningfully affect your petition's strength.
Australian citizens should ask about E-3 upfront
The E-3 visa requires no lottery and processes faster than H-1B, making it a strong alternative for Australians. Mention it early in conversations with HR. Many employers willing to sponsor H-1B will readily support E-3 once they understand the reduced burden.
Document your proposal win history
Quantified outcomes, such as win rates, contract values secured, and volume of concurrent proposals managed, demonstrate the complexity of your work. This evidence supports the specialty occupation argument by showing the role demands judgment and expertise a generalist could not provide.
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Find Senior Proposal Manager JobsFrequently Asked Questions
Do Senior Proposal Manager roles qualify as a specialty occupation for H-1B?
Yes, though it requires careful documentation. USCIS evaluates whether the position normally requires a bachelor's degree in a specific field. Senior Proposal Manager roles tied to government contracting, technical industries, or regulated sectors generally satisfy this standard. Roles at larger employers with established degree requirements in job postings are the strongest candidates for approval.
Which visa types are most common for Senior Proposal Managers seeking sponsorship?
H-1B is the most common path, processed annually with an April lottery for most applicants. Australian citizens have a significant advantage through the E-3 visa, which has no lottery and allows two-year renewable status. Canadian and Mexican nationals may qualify under TN if the role aligns with a listed USMCA profession, though Proposal Manager is not always a clean fit.
What degree does a Senior Proposal Manager typically need for visa sponsorship?
Most successful H-1B petitions for this role cite degrees in business administration, communications, English, technical writing, or a field matching the employer's industry, such as engineering for a defense contractor. A degree in a directly related field is stronger than a general liberal arts degree. Relevant certifications like APMP can supplement, but rarely substitute, for the degree requirement.
Which industries are most likely to sponsor Senior Proposal Managers?
Federal government contractors are the most consistent sponsors because proposal writing is central to revenue generation in that sector. Management consulting, engineering firms, IT services, and healthcare companies also sponsor regularly. You can browse verified sponsoring employers actively hiring for this role on Migrate Mate, which filters jobs by visa sponsorship availability.
Can I transfer my H-1B to a new employer as a Senior Proposal Manager?
Yes. Under H-1B portability, you can begin working for a new employer as soon as they file a transfer petition, without waiting for approval, provided you've maintained valid status. The new employer must file a fresh I-129 petition and Labor Condition Application. Senior Proposal Manager roles transfer cleanly as long as the new position meets the same specialty occupation standard.
What is the prevailing wage requirement for sponsored Senior Proposal Manager jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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