Visitor Experience Assistant Jobs
Visitor Experience Assistant jobs are open across museums, cultural institutions, theme parks, and hospitality venues, from entry-level and seasonal roles to lead and supervisor positions, with specializations in guest services, education program support, and front-of-house operations. See the openings below and apply to the ones that match your experience.
Find JobsOverview
Open roles12
Top stateNew York
Top employerBloomberg
Top cityNew York, NY
Work type100% On-site
Top industryEducation
Showing 5 of 12+ Visitor Experience Assistant jobs
Visitor Experience Manager
We won't show you this job again
New 17h ago
Powell Gardens
Visitor Experience Manager
Kingsville, Missouri
New 17h ago
O
Senior Manager of Visitor Experience
We won't show you this job again
O
Added 4d ago
Oklahoma Contemporary Arts Center
Senior Manager of Visitor Experience
Oklahoma City, Oklahoma
Added 4d ago
A
Visitor Experience & Operations Manager
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A
Added 4d ago
AKC Museum of the Dog
Visitor Experience & Operations Manager
New York, New York
Added 4d ago
Senior Admissions Recruiter-Visitor Experience
We won't show you this job again
Added 3w ago
University of North Texas
Senior Admissions Recruiter-Visitor Experience
Denton, Texas
Added 3w ago
Visitor Experience Facilities Technician
We won't show you this job again
Added 1mo ago
Cesar Chavez Foundation
Visitor Experience Facilities Technician
Keene, California
Added 1mo ago
New 17h ago
Visitor Experience Manager
Powell Gardens·Kingsville, Missouri
Job functions:
$45k - $55k/yr
Bachelor's degree in business
Job Description
About Us
As Kansas City’s Botanical Garden, Powell Gardens plays a vital role in the community as a space for release, rejuvenation, and the celebration of the fleeting nature of nature itself. Visitors enjoy themed display gardens, nature trails, seasonal festivals, rotating exhibitions, and exceptional architecture. Established in 1988, Powell Gardens is a public garden, maintaining over 700 acres of lush, rolling hills and windswept meadows, with more than 175 acres and a large collection of plants open to the public for education, exploration, and recreation. With the addition of our second location, Colonial Farms, we offer a new way to advance our mission of education, community engagement and spreading our love for plants.
We at Powell believe that our team members are our most important asset. By building strong relationships with each other, we can ensure that our guests have the best possible experience. We are looking for a strong team player who is passionate about our mission and providing an unforgettable experience for our guests ! Is customer service a main priority for you? Are you committed to creating exceptional guest experiences through consistency ensuring every guest receives the highest level of service during every visit? If this sounds like you, we would love to speak with you!
Summary
The Manager, Visitor Experience’s primary focus will be to lead the daily guest experience at Powell Gardens, ensuring welcoming, efficient, and consistently guest-ready operations across admissions, retail, food and beverage, and visitor services. This role also manages the administrative and guest-facing staff members of the department, oversees the Retail, Food & Beverage team and related processes, and ensures all internal processes and procedures of the Visitor Experience department run smoothly. This position will work closely with the Director, the department team, festival, exhibition, education, volunteer management, membership, development, campus services, and administrative staff to ensure that systems, technologies, procedures, and facility needs are in order, for events and daily activities to operate successfully. They will maintain a high level of communication with internal team members who focus on external, or guest-facing functions. The Manager sets clear expectations, anticipates needs, makes timely decisions, develops staff, and follows through on commitments in support of the Gardens’ mission and values.
Essential Functions
Daily Operations & Guest Experience
- Own daily opening readiness and service standards: verify staffing, technology, admissions, visitor spaces, wayfinding, and coordination of lighting and grounds readiness with Facilities before opening.
- Provide visible, dependable leadership at the beginning of the operating day, including regular pre-opening walkthroughs and staff readiness checks; establish trained backup opening and closing coverage for scheduled evenings, weekends, and time off.
- Monitor guest feedback, resolve escalated service issues, and implement practical improvements to hospitality, accessibility, flow, and operational efficiency.
Department Administration
- Directly supervise the Retail Specialist, Food & Beverage Specialist, and Visitor Experience Representatives, including assigned part-time and seasonal employees; lead hiring in partnership with HR, onboarding, coaching, performance evaluations, and timely accountability.
- Own and maintain proficiency in daily and festival staffing schedules, staffing models, coverage plans, and timekeeping oversight; publish schedules on time, approve changes, address gaps early, and train qualified backups.
- Lead clear, consistent training and operational communications for staff, volunteers, and festival teams, using concise procedures, checklists, and measurable expectations.
- Communicate priorities, decisions, owners, and deadlines clearly; complete commitments without repeated reminders and escalate significant risks promptly.
- Empower staff and Specialists to make routine decisions within defined authority; address missed deadlines, performance concerns, and recurring problems promptly.
- Work with the volunteer management team to develop event staffing plans and manage the volunteers while on-site for events.
- Make sure the department has the technology and supplies it needs to be successful.
- Maintain ongoing vendor relations and contracts.
- Troubleshoot mid-level customer and employee issues and complaints.
- Work Manager-On-Duty or register shifts to assist the department.
- Other duties as assigned by Director, Visitor Engagement.
Systems, Financial Controls & Reporting
- Serve as the operational owner and primary escalation point for Altru ticketing and Lightspeed POS, including configuration oversight, access, data quality, troubleshooting, and documented backup coverage.
- Collaborate with Membership/Volunteer leadership and Xtrulink partners to maintain accurate member access, benefits, ticketing workflows, and guest communications.
- Act as the primary Visitor Engagement contact with Accounting; oversee deposit accuracy, cash-handling controls, reconciliation documentation, invoice follow-up, and timely exception resolution, maintaining separation of duties where required.
- Provide accurate, concise attendance, sales, revenue, staffing, and operational reports with clear findings, risks, and recommended actions.
- Maintain guest-facing safety, cash, system, and service procedures in partnership with the appropriate department owners.
Retail, Food & Beverage & Events Leadership
- Lead Retail and Food & Beverage Specialists through defined goals, inventory controls, budget accountability, guest service standards, and regular performance reviews; Specialists retain routine purchasing, inventory, merchandising, and beverage execution responsibilities.
- Partner with the Director and Specialists on short- and long-term retail and food and beverage plans, including three-year growth priorities, guest experience, stewardship, and earned revenue.
- Lead assigned visitor-focused experiences such as Mother’s Day programming, teas, and brunches, coordinating scope and responsibilities with the Programs and Private Events teams.
- Partner with Programs, Education, Facilities, Marketing, and Membership/Volunteer teams on festival readiness, staffing, visitor communications, and operational execution.
Technology and Ticketing
- Subject matter expert of the organization’s primary ticketing software and point of sale technology, including software and hardware.
- Perform the necessary actions for setting up events and tickets to be sold to the public.
- Maintain an accurate and updated inventory of department assets.
- Ensure that vital equipment is functioning for sales and troubleshoot as needed.
- Understand the functions of the phone system to train the department lead for use in guest-facing functions.
- Perform routine maintenance checks of technology equipment.
Experience/Education
- High School Diploma or GED Required
- 2+ years of retail or related similar experience preferred
- Bachelor Degree in hospitality, business, nonprofit management, or related field preferred, or equivalent experience Preferred
Knowledge
- Strong operational judgment, initiative, follow-through, time management, and practical problem-solving.
- Clear, concise written and verbal communication; ability to translate complex processes into usable training and actionable direction.
- Competence in staffing/scheduling, customer recovery, inventory oversight, financial reporting, cash controls, and system administration; Altru and Lightspeed knowledge preferred.
- Collaborative and approachable leadership; willingness to learn, receive feedback, coach others, and make decisions without unnecessary escalation.
- Commitment to Cultivate Wonder, Practice Stewardship, Extend Hospitality, Build Connections, Grow Together, Pursue Excellence, and Own Outcomes
- Must be able to communicate professionally and maintain amicable relationships with co-workers, volunteers and visitors.
- Valid driver’s license.
Physical Requirements/Work Environment
This full-time position requires a flexible schedule based on operational needs, including regular early-morning leadership coverage and designated evenings, weekends, holidays, festivals, and special events. The Manager is expected to provide on-site leadership during high-volume periods while maintaining a sustainable schedule and trained backup coverage. Work requires movement across a multi-building garden campus and periods of standing and computer work. Reasonable accommodations may be made to enable qualified individuals to perform essential functions.
Benefits
- Medical/Dental/Vision
- Retirement Plan with match
- Employer Paid Life Insurance
- Employer Paid Short Term and Long Term Disability Insurance
- Generous PTO Plan with 11 paid holidays per year
To Apply
Applicants interested in this position must submit the following to hr@powellgardens.org.
- Cover letter
- Resume
- Three references: professional, academic, and/or personal
To view the full job description, please go to https://powellgardens.org/careers-at-powell-gardens/
Equal Employment Opportunity & Employment Disclaimer
Powell Gardens is an Equal Opportunity Employer and is committed to creating an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.
Powell Gardens is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and employment process. If you require an accommodation to complete an application, participate in the interview process, or perform the essential functions of the position, please contact Human Resources.
The duties, responsibilities, and qualifications described in this job posting are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, or skills required. Duties and responsibilities may change at any time to meet organizational needs.
Employment with Powell Gardens is contingent upon successful completion of all applicable pre-employment requirements, which may include reference checks, background screening, verification of work authorization, and other job-related requirements, as permitted by law.
This job posting does not constitute an employment contract or guarantee of employment. Employment with Powell Gardens is at-will, meaning either the employee or Powell Gardens may terminate the employment relationship at any time, with or without notice or cause, except as otherwise provided by applicable law.
Powell Gardens
Visitor Experience Manager
Kingsville, Missouri
New 17h ago
Job functions:
$45k - $55k/yr
Bachelor's degree in business
Job Description
About Us
As Kansas City’s Botanical Garden, Powell Gardens plays a vital role in the community as a space for release, rejuvenation, and the celebration of the fleeting nature of nature itself. Visitors enjoy themed display gardens, nature trails, seasonal festivals, rotating exhibitions, and exceptional architecture. Established in 1988, Powell Gardens is a public garden, maintaining over 700 acres of lush, rolling hills and windswept meadows, with more than 175 acres and a large collection of plants open to the public for education, exploration, and recreation. With the addition of our second location, Colonial Farms, we offer a new way to advance our mission of education, community engagement and spreading our love for plants.
We at Powell believe that our team members are our most important asset. By building strong relationships with each other, we can ensure that our guests have the best possible experience. We are looking for a strong team player who is passionate about our mission and providing an unforgettable experience for our guests ! Is customer service a main priority for you? Are you committed to creating exceptional guest experiences through consistency ensuring every guest receives the highest level of service during every visit? If this sounds like you, we would love to speak with you!
Summary
The Manager, Visitor Experience’s primary focus will be to lead the daily guest experience at Powell Gardens, ensuring welcoming, efficient, and consistently guest-ready operations across admissions, retail, food and beverage, and visitor services. This role also manages the administrative and guest-facing staff members of the department, oversees the Retail, Food & Beverage team and related processes, and ensures all internal processes and procedures of the Visitor Experience department run smoothly. This position will work closely with the Director, the department team, festival, exhibition, education, volunteer management, membership, development, campus services, and administrative staff to ensure that systems, technologies, procedures, and facility needs are in order, for events and daily activities to operate successfully. They will maintain a high level of communication with internal team members who focus on external, or guest-facing functions. The Manager sets clear expectations, anticipates needs, makes timely decisions, develops staff, and follows through on commitments in support of the Gardens’ mission and values.
Essential Functions
Daily Operations & Guest Experience
- Own daily opening readiness and service standards: verify staffing, technology, admissions, visitor spaces, wayfinding, and coordination of lighting and grounds readiness with Facilities before opening.
- Provide visible, dependable leadership at the beginning of the operating day, including regular pre-opening walkthroughs and staff readiness checks; establish trained backup opening and closing coverage for scheduled evenings, weekends, and time off.
- Monitor guest feedback, resolve escalated service issues, and implement practical improvements to hospitality, accessibility, flow, and operational efficiency.
Department Administration
- Directly supervise the Retail Specialist, Food & Beverage Specialist, and Visitor Experience Representatives, including assigned part-time and seasonal employees; lead hiring in partnership with HR, onboarding, coaching, performance evaluations, and timely accountability.
- Own and maintain proficiency in daily and festival staffing schedules, staffing models, coverage plans, and timekeeping oversight; publish schedules on time, approve changes, address gaps early, and train qualified backups.
- Lead clear, consistent training and operational communications for staff, volunteers, and festival teams, using concise procedures, checklists, and measurable expectations.
- Communicate priorities, decisions, owners, and deadlines clearly; complete commitments without repeated reminders and escalate significant risks promptly.
- Empower staff and Specialists to make routine decisions within defined authority; address missed deadlines, performance concerns, and recurring problems promptly.
- Work with the volunteer management team to develop event staffing plans and manage the volunteers while on-site for events.
- Make sure the department has the technology and supplies it needs to be successful.
- Maintain ongoing vendor relations and contracts.
- Troubleshoot mid-level customer and employee issues and complaints.
- Work Manager-On-Duty or register shifts to assist the department.
- Other duties as assigned by Director, Visitor Engagement.
Systems, Financial Controls & Reporting
- Serve as the operational owner and primary escalation point for Altru ticketing and Lightspeed POS, including configuration oversight, access, data quality, troubleshooting, and documented backup coverage.
- Collaborate with Membership/Volunteer leadership and Xtrulink partners to maintain accurate member access, benefits, ticketing workflows, and guest communications.
- Act as the primary Visitor Engagement contact with Accounting; oversee deposit accuracy, cash-handling controls, reconciliation documentation, invoice follow-up, and timely exception resolution, maintaining separation of duties where required.
- Provide accurate, concise attendance, sales, revenue, staffing, and operational reports with clear findings, risks, and recommended actions.
- Maintain guest-facing safety, cash, system, and service procedures in partnership with the appropriate department owners.
Retail, Food & Beverage & Events Leadership
- Lead Retail and Food & Beverage Specialists through defined goals, inventory controls, budget accountability, guest service standards, and regular performance reviews; Specialists retain routine purchasing, inventory, merchandising, and beverage execution responsibilities.
- Partner with the Director and Specialists on short- and long-term retail and food and beverage plans, including three-year growth priorities, guest experience, stewardship, and earned revenue.
- Lead assigned visitor-focused experiences such as Mother’s Day programming, teas, and brunches, coordinating scope and responsibilities with the Programs and Private Events teams.
- Partner with Programs, Education, Facilities, Marketing, and Membership/Volunteer teams on festival readiness, staffing, visitor communications, and operational execution.
Technology and Ticketing
- Subject matter expert of the organization’s primary ticketing software and point of sale technology, including software and hardware.
- Perform the necessary actions for setting up events and tickets to be sold to the public.
- Maintain an accurate and updated inventory of department assets.
- Ensure that vital equipment is functioning for sales and troubleshoot as needed.
- Understand the functions of the phone system to train the department lead for use in guest-facing functions.
- Perform routine maintenance checks of technology equipment.
Experience/Education
- High School Diploma or GED Required
- 2+ years of retail or related similar experience preferred
- Bachelor Degree in hospitality, business, nonprofit management, or related field preferred, or equivalent experience Preferred
Knowledge
- Strong operational judgment, initiative, follow-through, time management, and practical problem-solving.
- Clear, concise written and verbal communication; ability to translate complex processes into usable training and actionable direction.
- Competence in staffing/scheduling, customer recovery, inventory oversight, financial reporting, cash controls, and system administration; Altru and Lightspeed knowledge preferred.
- Collaborative and approachable leadership; willingness to learn, receive feedback, coach others, and make decisions without unnecessary escalation.
- Commitment to Cultivate Wonder, Practice Stewardship, Extend Hospitality, Build Connections, Grow Together, Pursue Excellence, and Own Outcomes
- Must be able to communicate professionally and maintain amicable relationships with co-workers, volunteers and visitors.
- Valid driver’s license.
Physical Requirements/Work Environment
This full-time position requires a flexible schedule based on operational needs, including regular early-morning leadership coverage and designated evenings, weekends, holidays, festivals, and special events. The Manager is expected to provide on-site leadership during high-volume periods while maintaining a sustainable schedule and trained backup coverage. Work requires movement across a multi-building garden campus and periods of standing and computer work. Reasonable accommodations may be made to enable qualified individuals to perform essential functions.
Benefits
- Medical/Dental/Vision
- Retirement Plan with match
- Employer Paid Life Insurance
- Employer Paid Short Term and Long Term Disability Insurance
- Generous PTO Plan with 11 paid holidays per year
To Apply
Applicants interested in this position must submit the following to hr@powellgardens.org.
- Cover letter
- Resume
- Three references: professional, academic, and/or personal
To view the full job description, please go to https://powellgardens.org/careers-at-powell-gardens/
Equal Employment Opportunity & Employment Disclaimer
Powell Gardens is an Equal Opportunity Employer and is committed to creating an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.
Powell Gardens is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and employment process. If you require an accommodation to complete an application, participate in the interview process, or perform the essential functions of the position, please contact Human Resources.
The duties, responsibilities, and qualifications described in this job posting are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, or skills required. Duties and responsibilities may change at any time to meet organizational needs.
Employment with Powell Gardens is contingent upon successful completion of all applicable pre-employment requirements, which may include reference checks, background screening, verification of work authorization, and other job-related requirements, as permitted by law.
This job posting does not constitute an employment contract or guarantee of employment. Employment with Powell Gardens is at-will, meaning either the employee or Powell Gardens may terminate the employment relationship at any time, with or without notice or cause, except as otherwise provided by applicable law.
See All 12 Visitor Experience Assistant Jobs
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Find JobsVisitor Experience Assistant Job Market
Who's Hiring
Top Industries Hiring
- Education
What Employers Look For
The qualifications that appear most often in visitor experience assistant jobs.
- High school diploma or equivalent with at least one year of customer-facing experience
- Strong verbal communication skills for guiding and educating diverse visitor groups
- Ability to stand, walk, and remain active throughout a full shift in a public venue
- Current first aid and CPR certification or willingness to obtain one before starting
- Experience using point-of-sale or ticketing systems to process admissions and transactions
- Comfort working weekends, holidays, and seasonal peak periods as required by venue operations
Tips for Your Visitor Experience Assistant Job Search
Tailor your resume to the venue type
Museums, theme parks, and hospitality venues each emphasize different skills. Highlight crowd management and safety protocols for high-volume attractions, or education facilitation and collection knowledge for cultural institutions, so your resume speaks directly to what that employer values.
Apply early to roles that fit
Migrate Mate lists visitor experience assistant openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Quantify your guest interaction volume
Hiring managers want to know the scale you have handled. Note the average daily visitor count, group tour sizes, or ticketing throughput you managed in past roles, since visitor experience work is judged heavily on capacity and flow.
Get a first aid or CPR certification before applying
Many venues require a current first aid or CPR card as a condition of hire, not an afterthought. Having it listed on your resume before you apply removes a common screening hurdle and signals you are ready to start quickly.
Prepare a scenario answer about a difficult guest
Interviewers for visitor experience roles almost always ask a behavioral question about de-escalating an upset guest. Draft a specific example using the situation, your action, and the outcome, keeping the focus on how you preserved the guest's experience.
Negotiate schedule flexibility during the offer stage
Visitor experience roles often involve rotating weekends, holidays, and seasonal surges. Clarify shift expectations and your availability before accepting, since schedule mismatches are a leading reason new hires leave these positions within the first few months.
Visitor Experience Assistant Jobs: Frequently Asked Questions
Which companies are hiring the most visitor experience assistants?
Bloomberg, Virginia Tech, and Powell Gardens are hiring the most visitor experience assistants right now, with openings concentrated in New York, Utah, and Texas, based on current listings on Migrate Mate as of November 2026. Volume tends to increase ahead of summer and major holiday seasons when venues ramp up staffing.
How many visitor experience assistant jobs are remote?
About 0% of visitor experience assistant openings are fully remote or hybrid as of November 2026, reflecting that most roles require on-site presence at a venue. The sub-areas most likely to offer remote or hybrid arrangements include virtual tour facilitation, online education programming, and visitor services coordination roles at organizations that run digital outreach alongside in-person operations.
How do you become a visitor experience assistant?
Start by building direct customer or guest service experience in any public-facing setting, such as retail, hospitality, or community programs. Get a current first aid or CPR certification, since many venues require it. Research the specific type of institution you want to work for, whether a museum, attraction, or cultural center, so you can speak to their mission and visitor demographics in your application and interview.
Can you get hired as a visitor experience assistant with little or no experience?
Yes, many visitor experience assistant roles are explicitly entry-level and prioritize attitude, communication skills, and a genuine interest in serving the public over prior job titles. Volunteering at a museum, nature center, or community event can substitute for paid experience. Highlighting any role where you guided, educated, or assisted groups, even informally, strengthens an application when your formal work history is limited.
What does the visitor experience assistant interview process look like?
Most employers conduct a brief phone or video screen, followed by one or two in-person interviews, often including a brief informal tour of the facility. Expect behavioral questions about handling difficult guests, working in a team under pressure, and adapting your communication style for different audiences. Some venues ask candidates to do a short role-play or demonstration of how they would greet or assist a visitor.
Where can I find and apply to visitor experience assistant jobs?
You can find and apply to visitor experience assistant jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that fit your experience level, location preference, and the type of venue you want to work in, then apply directly to each listing that matches what you are looking for.
See All 12 Visitor Experience Assistant Jobs
Find roles that match your experience and apply in just a few clicks.
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