Accounting Administrator Jobs
Accounting Administrator jobs are open across healthcare, finance, manufacturing, and professional services, at every level from entry-level to senior, with specializations in accounts payable, accounts receivable, and payroll administration. Find a role that fits below and apply directly.
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Job Overview
We are seeking a highly organized and detail-oriented Office Administrator who can also support day-to-day accounting tasks. This is a critical role that keeps our operations running smoothly while also helping the finance team stay on top of key functions like data entry, reconciliations, and invoice tracking.
- Manage general office operations (supplies, scheduling, filing, etc.)
- Support basic accounting tasks such as:
- Data entry for accounts payable and receivable
- Filing and organizing receipts, invoices, and purchase orders
- Assisting with bank reconciliations and expense reports
- Coordinate communication between departments and external vendors
- Assist with onboarding documents and administrative support for new hires
- Maintain digital and physical records in an organized manner
Requirements
- Proven experience in office administration or similar role
- Basic understanding of accounting principles and systems (QuickBooks experience is a plus)
- Strong organizational skills and attention to detail
- Comfortable working with spreadsheets and financial documents
- Ability to handle sensitive information with confidentiality
- Interest in growing into a more finance-oriented role over time
If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity as an Office Administrator.
Job Type: Full-time
Pay: $25.00 - $28.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Experience:
- Office Administrator: 1 year (Required)
- Basic Accounting: 1 year (Required)
Location:
- San Jose, CA 95112 (Preferred)
Ability to Commute:
- San Jose, CA 95112 (Required)
Ability to Relocate:
- San Jose, CA 95112: Relocate before starting work (Preferred)
Work Location: In person
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Find Accounting Administrator JobsAccounting Administrator Job Market
Who's Hiring
Top Industries Hiring
- Government & Public Sector
What Employers Look For
The qualifications that appear most often in accounting administrator jobs.
- Associate or bachelor's degree in accounting, finance, or a related field
- Proficiency in accounting software such as QuickBooks, Sage, or NetSuite
- Experience with accounts payable, accounts receivable, or general ledger processing
- Strong Excel skills including formulas, pivot tables, and data reconciliation
- Familiarity with month-end close procedures and financial reporting support
- Attention to detail and accuracy in high-volume data entry and transaction processing
Tips for Your Accounting Administrator Job Search
Tailor your resume to each posting
Accounting administrator job descriptions vary widely in emphasis. One posting may prioritize accounts payable processing while another focuses on month-end close support. Mirror the exact language from each listing in your resume so your experience maps directly to what the employer is screening for.
List your accounting software by version
Employers filter for specific tools like QuickBooks, Sage, NetSuite, or SAP. Naming the version or tier you have used, such as QuickBooks Desktop versus QuickBooks Online, signals hands-on familiarity rather than general exposure and helps your application clear automated screening.
Highlight reconciliation and close cycle experience
Many accounting administrator roles require supporting month-end or year-end close. Calling out your direct involvement in bank reconciliations, accrual entries, or audit prep in your resume shows you can handle the high-pressure cycles that matter most to hiring managers.
Apply early to roles that fit
Migrate Mate lists accounting administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Prepare for a practical skills test
Many employers ask accounting administrator candidates to complete a short Excel or data-entry exercise before or during the interview. Practice building basic formulas, pivot tables, and formatted ledger entries so you can complete timed tasks accurately without needing to look anything up.
Negotiate start date and remote days separately
Accounting administrator offers often leave schedule flexibility open for discussion even when base pay is firm. After you receive an offer, ask specifically about hybrid days and onboarding timeline as separate items rather than bundling them into a single counteroffer, which keeps the conversation open on both fronts.
Accounting Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most accounting administrators?
The companies hiring the most accounting administrators right now include ADC, RAHAF, and UNPPG, with the largest share of openings in California, Pennsylvania, and Texas, based on current listings on Migrate Mate as of November 2026. Healthcare systems, staffing firms, and regional manufacturers tend to post the highest volumes of these roles.
How many accounting administrator jobs are remote?
About 20% of accounting administrator openings are fully remote or hybrid as of November 2026, with remote availability concentrated in accounts payable processing, billing administration, and financial data entry. Roles that involve handling physical mail, checks, or on-site audits are more likely to require in-office presence at least part of the week.
How do you become an accounting administrator?
Most accounting administrators start by earning an associate or bachelor's degree in accounting, finance, or business administration. From there, gaining hands-on experience with accounting software, accounts payable or receivable functions, and spreadsheet tools is essential. Many candidates move into the role from bookkeeping, billing, or general office administration positions where they picked up transaction processing skills.
How do you get hired as an accounting administrator with little experience?
Employers often accept candidates with little direct experience if they can demonstrate accuracy with numbers and familiarity with accounting software. Completing a QuickBooks certification, taking a community college accounting course, or volunteering to handle bookkeeping for a small organization builds a concrete credential. Applying for accounts payable or billing clerk roles first creates a path into accounting administrator positions within one to two years.
What does the accounting administrator interview process look like?
Most accounting administrator interviews include a phone or video screen with HR, followed by a technical interview with the hiring manager that covers how you handle reconciliations, errors in entries, and high-volume periods. Many employers also include a short practical exercise testing Excel or accounting software skills. Final rounds typically involve meeting team members and discussing day-to-day workflow expectations.
Where can I find and apply to accounting administrator jobs?
You can find and apply to accounting administrator jobs on Migrate Mate, which lists current openings from across the United States. Find roles that match your experience and location, then apply directly to each listing from the page.
See All 56 Accounting Administrator Jobs
Find roles that match your experience and apply in just a few clicks.
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