Entry Level Acquisition Specialist Jobs

INTRODUCTION

The Sales Talent Acquisition Specialist manages all Sales, EM, CRR reporting, maintains Talent Acquisition and Onboarding systems, and coordinates compliant, confidential recruiting operations. The specialist provides accurate, timely data for recruitment decisions and partners with stakeholders to improve processes, tools, and efficiency.

Responsibilities

Reporting:

• Manage all Sales, EM, CRR reporting, including recurring and ad hoc requests, report preparation, maintenance, and timely distribution. Audit data, resolve discrepancies, and implement corrections to ensure accuracy and integrity.

Recruiting Support:

• Coordinate Culture Index assessments and keep records to support recruiting.
• Support internal mobility by reviewing eligibility, approving offer letters, and submitting transfer and promotion Personnel Action Forms.
• Manage requisitions and job postings as needed, ensuring they are compliant, accurate, and consistent.
• Partner with recruiters and sales leadership as needed.
• Manage recruiting agency communications and candidate allocation.
• Schedule interviews and recruiting meetings, confirm availability, and notify candidates and internal stakeholders of scheduling changes.
• Update candidate and employee records in Talent Acquisition and Onboarding systems, track missing documents, and send complete materials to the appropriate stakeholders.

Administrative Operations:

• Manage Talent Acquisition invoices and expenses as needed, including documentation and invoice submission to Accounts Payable.
• Maintain strict confidentiality of sensitive information.
• Prepare meeting agendas, document action items, and follow up on outstanding administrative requests and deadlines.
• Maintain recruiting calendars, shared files, templates, and process documentation to keep administrative resources organized and current.
• Maintain administrative trackers for recruiting requests, approvals, and onboarding handoffs; communicate status updates and escalate delays as needed.
• Coordinate recruiting event logistics, including registrations, materials, and travel arrangements, as needed and in accordance with company procedures.
• Support special projects requested by Talent Acquisition leadership.

MINIMUM BASIC QUALIFICATIONS

Education/Certification:

• Bachelor’s degree or equivalent experience in HR systems or data coordination.

Experience:

• 2+ years of human resources or talent acquisition experience, preferably in a corporate environment.

Skills/Abilities:

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook).
• Strong organization, time management, prioritization, and attention to detail; ability to meet project deadlines.
• Ability to maintain strict confidentiality.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to thrive in a dynamic, fast-paced environment.
• Proven ability to identify opportunities and develop creative solutions.
• Ability to partner effectively with Talent Acquisition leadership, recruiters, and business leaders.
• Proficiency in fulfilling recurring and ad hoc data requests.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands and fingers to handle, type, or feel; reach with hands and arms; and talk or hear. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT AND ENVIRONMENTAL CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

No hazardous or significantly unpleasant conditions. (Such as in a typical office). The noise level in the work environment is usually moderate.

Paycom is an equal opportunity employer and prohibits discrimination and harassment of any kind. Paycom makes employment decisions on the basis of business needs, job requirements, individual qualifications and merit. Paycom wants to have the best available people in every job. Therefore, Paycom does not permit its employees to harass, discriminate or retaliate against other employees or applicants because of race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, military and veteran status, age, physical or mental disability, genetic characteristic, reproductive health decisions, family or parental status or any other consideration made unlawful by applicable laws. Equal employment opportunity will be extended to all persons in all aspects of the employer-employee relationship. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation benefits, and separation of employment. The Human Resources Department has overall responsibility for this policy and maintains reporting and monitoring procedures. Any questions or concerns should be referred to the Human Resources Department.

*To learn more about Paycom's affirmative action policy, equal employment opportunity, or to request an accommodation - Click on the link to find more information: paycom.com/careers/eeoc