Admin Coordinator Jobs
Admin Coordinator jobs are open across healthcare, finance, technology, education, and nonprofit organizations, at every level from entry-level to senior, with specializations in office administration, project support, and executive coordination. See the openings below and apply to the ones that match your experience.
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Willdan is seeking an Administration Coordinator to facilitate energy efficiency projects in New York City area. This role will support an established utility program by handling administrative coordination essential to daily operations, such as verifying account eligibility, supporting accounting functions, and completing project and participant intake tasks.
Essential Duties and Responsibilities
- Manage intake of new projects into the program, including gathering and reviewing required project documentation from applicants.
- Review utility account numbers, prior project data, and other materials to provide timely verification of account eligibility and assignments.
- Organize and shepherd projects through the intake stage using Willdan’s proprietary data management software, Excel-based trackers, and project management tools.
- Communicate professionally with the utility client and program participants on account eligibility and project intake processes.
- Onboard contractors to the program and ensure all required information is provided including tax forms, certificate of insurance, trade licenses and payment information.
- Track deadlines for licenses and MWBE certification and request updated documents from participating contractors.
- Assist with tasks as needed related to project processing, such as assigning projects for inspections based on eligibility criteria and inspector capacity.
- Support accounting tasks, including reviewing payee documentation for accuracy and generating incentive payment vouchers within designated timeframes.
- Generate and review program reports. Assist with data analysis and system clean-up.
- Provide support for additional tasks as needed to ensure program success.
- Participate in team meetings and trainings to build program knowledge and learn program systems and workflows.
Job Requirements / Qualifications
- 2-3 years of office management, administration, and/or accounting experience, ideally in the energy efficiency, multifamily housing, or construction industries.
- Strong organizational skills with the ability to manage and closely monitor multiple ongoing tasks and workflows.
- Positive, customer-oriented attitude and excellent written and verbal communication skills to coordinate effectively with clients, program participants, and staff.
- Able to quickly and comfortably use software and reporting tools, including project/data management systems, spreadsheets, and Excel-based reports.
- Able to internalize program and project requirements to inform decision-making in a fluid environment.
- Responsive, nimble, and highly detail-oriented in handling all assigned tasks.
- Associate’s or Bachelor’s degree and/or relevant certifications in business administration, finance, project management or similar field preferred.
- Knowledge of and interest in energy efficiency technologies/programs and the multifamily weatherization and electrification industry preferred.
EEO Non-Discrimination and ADA Reasonable Accommodation Statement
Willdan is an equal opportunity employer. Applicants are considered for all positions without regard to race, religious creed, color, age marital status, sex, sexual orientation, gender identity, gender expression, citizenship status, national origin, ancestry, religion, military service or veteran status, disability, medical condition, childbirth and related medical conditions, genetic testing, reproductive status or any other classification protected by federal, state or local laws and ordinances. Willdan does not discriminate on the basis of physical or mental disability where the essential functions of the job can be reasonably accommodated. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. If you need reasonable accommodation for any part of the application and hiring process, please notify us.
Willdan Lighting & Electric participates in E-Verify.
Willdan is seeking an Administration Coordinator to facilitate energy efficiency projects in New York City area. This role will support an established utility program by handling administrative coordination essential to daily operations, such as verifying account eligibility, supporting accounting functions, and completing project and participant intake tasks.
Essential Duties and Responsibilities
- Manage intake of new projects into the program, including gathering and reviewing required project documentation from applicants.
- Review utility account numbers, prior project data, and other materials to provide timely verification of account eligibility and assignments.
- Organize and shepherd projects through the intake stage using Willdan’s proprietary data management software, Excel-based trackers, and project management tools.
- Communicate professionally with the utility client and program participants on account eligibility and project intake processes.
- Onboard contractors to the program and ensure all required information is provided including tax forms, certificate of insurance, trade licenses and payment information.
- Track deadlines for licenses and MWBE certification and request updated documents from participating contractors.
- Assist with tasks as needed related to project processing, such as assigning projects for inspections based on eligibility criteria and inspector capacity.
- Support accounting tasks, including reviewing payee documentation for accuracy and generating incentive payment vouchers within designated timeframes.
- Generate and review program reports. Assist with data analysis and system clean-up.
- Provide support for additional tasks as needed to ensure program success.
- Participate in team meetings and trainings to build program knowledge and learn program systems and workflows.
Job Requirements / Qualifications
- 2-3 years of office management, administration, and/or accounting experience, ideally in the energy efficiency, multifamily housing, or construction industries.
- Strong organizational skills with the ability to manage and closely monitor multiple ongoing tasks and workflows.
- Positive, customer-oriented attitude and excellent written and verbal communication skills to coordinate effectively with clients, program participants, and staff.
- Able to quickly and comfortably use software and reporting tools, including project/data management systems, spreadsheets, and Excel-based reports.
- Able to internalize program and project requirements to inform decision-making in a fluid environment.
- Responsive, nimble, and highly detail-oriented in handling all assigned tasks.
- Associate’s or Bachelor’s degree and/or relevant certifications in business administration, finance, project management or similar field preferred.
- Knowledge of and interest in energy efficiency technologies/programs and the multifamily weatherization and electrification industry preferred.
EEO Non-Discrimination and ADA Reasonable Accommodation Statement
Willdan is an equal opportunity employer. Applicants are considered for all positions without regard to race, religious creed, color, age marital status, sex, sexual orientation, gender identity, gender expression, citizenship status, national origin, ancestry, religion, military service or veteran status, disability, medical condition, childbirth and related medical conditions, genetic testing, reproductive status or any other classification protected by federal, state or local laws and ordinances. Willdan does not discriminate on the basis of physical or mental disability where the essential functions of the job can be reasonably accommodated. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. If you need reasonable accommodation for any part of the application and hiring process, please notify us.
Willdan Lighting & Electric participates in E-Verify.
Admin Coordinator Jobs by Experience Level
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Find Admin Coordinator JobsAdmin Coordinator Job Market
Who's Hiring
Top Industries Hiring
- Technology & Software
What Employers Look For
The qualifications that appear most often in admin coordinator jobs.
- Proficiency with Microsoft Office Suite, especially Excel, Outlook, and Word
- Two or more years of administrative, office, or coordinator experience
- Strong written and verbal communication skills for internal and external correspondence
- Experience managing calendars, scheduling meetings, and coordinating travel logistics
- Ability to handle confidential information with discretion and professionalism
- Associate or bachelor's degree in business administration or a related field
Tips for Your Admin Coordinator Job Search
Tailor your resume to each listing
Admin coordinator postings vary widely in scope. Pull the specific tools and responsibilities from each job description and mirror that language in your resume. Generic resumes get filtered out by applicant tracking systems before a human ever reads them.
Highlight software proficiency up front
Employers expect fluency with scheduling tools, document management platforms, and spreadsheet software. List the specific programs you know in a dedicated skills section near the top so hiring managers spot them without searching.
Apply early to roles that fit
Migrate Mate lists admin coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Show volume and accuracy in your work history
Admin coordinators handle high-volume logistics where errors are costly. Describe the scale of work you managed, such as calendars for multiple executives or processing dozens of purchase orders weekly, to show you can handle demanding workloads accurately.
Prepare for scenario-based interview questions
Interviewers for admin coordinator roles commonly ask how you handle competing deadlines or communication breakdowns. Prepare two or three specific examples from past experience using a clear situation, action, and outcome format.
Negotiate by scoping the full role first
Admin coordinator titles cover vastly different workloads. Before negotiating compensation, clarify the number of people you support, travel coordination duties, and budget authority so you can make a case grounded in actual scope.
Admin Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most admin coordinators?
The companies hiring the most admin coordinators right now include TJ Maxx, Cedars-Sinai Medical Center, and mgrm, with the largest share of openings in Florida, California, and Arizona, based on current listings on Migrate Mate as of November 2026. Healthcare systems, universities, and large professional services firms consistently post high volumes of these roles.
How many admin coordinator jobs are remote?
About 38% of admin coordinator openings are fully remote or hybrid as of November 2026, though availability varies significantly by industry. Executive support and project coordination sub-roles within tech and consulting companies tend to have the highest share of remote-eligible positions, while facilities, healthcare, and on-site operations roles remain largely in-person.
How do you become an admin coordinator?
Start by building proficiency in scheduling software, office productivity tools, and professional correspondence. Most employers want at least one to two years of administrative experience, which you can gain through receptionist, office assistant, or administrative assistant roles. Earning a certificate in business administration or project coordination can strengthen your application, and demonstrating accuracy and reliability in past work is often weighted as heavily as formal credentials.
Can you get an admin coordinator job with little or no experience?
Yes, entry-level admin coordinator roles do exist, particularly at smaller organizations, nonprofits, and startups that value adaptability over a long work history. Emphasize transferable skills like calendar management, written communication, event planning, or volunteer coordination. Applying to roles that specify 'entry-level' or 'no experience required' and tailoring your resume to the specific tools and tasks in each posting improves your chances significantly.
What does the admin coordinator interview process look like?
Most admin coordinator interviews involve a phone or video screen with a recruiter, followed by one or two in-person or video interviews with the hiring manager and sometimes the team you would support. Expect scenario-based questions about handling competing priorities, managing confidential information, and coordinating across departments. Some employers also include a short skills assessment testing your proficiency with spreadsheets, email drafting, or scheduling tools before making an offer.
Where can I find and apply to admin coordinator jobs?
You can find and apply to admin coordinator jobs on Migrate Mate, which lists current openings from across the United States in one place. Search for roles that match your experience level and specialization, then apply directly to each listing that fits.
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