Executive Assistant, Human Resources Jobs

St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care.

The Human Resources Coordinator provides executive administrative support to the Chief Human Resources Officer (CHRO) and senior/executive HR leadership team while managing assigned HR projects and coordinating initiatives and recurring priorities across the network. This role combines hands-on administrative responsibilities with project planning and execution, including developing work plans, coordinating stakeholders, monitoring progress, and driving timely completion of deliverables. Responsibilities also include calendar management, meeting preparation, presentations, expense reconciliation, and event planning. A trusted coordination partner, this individual anticipates needs, exercises sound judgment and discretion, and ensures accurate, timely follow-through to help HR leadership and the broader function operate effectively.

JOB DUTIES AND RESPONSIBILITIES:

• Provide executive administrative support to the CHRO and senior/executive HR leadership team; manage calendars, schedule and prioritize meetings and commitments, and proactively resolve scheduling conflicts.
• Maintain a network-wide HR calendar of annual processes, recurring deliverables, leadership commitments, and key milestones; communicate deadlines, clarify responsibilities, and follow up to ensure timely completion.
• Manage assigned HR projects from planning through implementation and closeout under HR leadership direction; define scope, objectives, deliverables, and success measures with project sponsors and maintain work plans, timelines, milestones, assigned owners, and action-item logs.
• Drive day-to-day project execution by coordinating cross-functional work, monitoring milestones and dependencies, and holding action owners accountable for agreed-upon deadlines; proactively address barriers, recommend solutions, and escalate risks, delays, scope changes, and decisions requiring leadership action.
• Translate leadership priorities into actionable project plans and provide concise executive summaries and status reports highlighting progress, risks, and decisions needed; facilitate project check-ins, confirm completion of deliverables, and document outcomes, handoffs, and lessons learned.
• Coordinate meeting logistics and preparation, including invitations, agendas, pre-read materials, technology needs, and follow-up communications for HR leadership and executive meetings.
• Develop, edit, and organize PowerPoint presentations, reports, correspondence, and leadership communications; collect and consolidate information for executive discussions, workforce updates, and business reviews.
• Record and distribute meeting minutes, decisions, and action items; track owners and due dates and ensure appropriate follow-up.
• Reconcile credit card transactions and expense reports, maintain receipts and supporting documentation, and resolve discrepancies in accordance with organizational procedures.
• Assist with planning and coordinating HR events, leadership retreats, planning sessions, and employee engagement activities, including scheduling, communications, materials, and logistical arrangements.
• Support annual HR planning, budget timelines, goal-setting, performance cycles, engagement initiatives, and other recurring priorities as assigned.
• Maintain centralized records and effective organizational systems; identify practical improvements to HR administrative processes, tracking tools, and workflows to strengthen visibility, consistency, efficiency, and continuity.
• Serve as a reliable coordination point among the CHRO, HR leadership, and internal stakeholders; build productive relationships, provide responsive service, and safeguard sensitive and confidential information.
• Exercise initiative and sound judgment in managing competing priorities and resolving routine issues independently; perform other duties and special projects as assigned.
• Maintains confidentiality of all materials handled within the Network/ Entity as well as the proper release of information.
• Complies with Network and departmental policies regarding issues of employee, patient and environmental safety and follows appropriate reporting requirements.
• Demonstrates/models the Network’s PCRAFT values during interactions with all customers.
• Demonstrates Performance Improvement in the following areas as appropriate: Clinical Care/Outcomes, Customer/Service Improvement, Operational System/Process, and Safety.
• Demonstrates financial responsibility and accountability through the effective and efficient use of resources in daily procedures, processes and practices
• Complies with Network and departmental policies regarding attendance and dress code.
• Demonstrates competency in the assessment, range of treatment, knowledge of growth and development and communication appropriate to the age of the patient treated.
Other duties as assi

PHYSICAL AND SENSORY REQUIREMENTS:

Requires sitting for up to 4 hours per day, 2 hours at a time. Standing for up to 4 hours per day, 3 hours at a time. Requires occasional fingering, handling and twisting and turning. Occasionally requires lifting, carrying, pushing and pulling objects weighing up to 50 pounds. Occasionally requires reaching above shoulder level. Must have the ability to hear as it relates to normal conversation, seeing as it relates to general, peripheral and near vision, visual monotony.

EDUCATION:

High school diploma or equivalent required. Bachelor’s degree in business administration, human resources, healthcare administration, or a related field preferred; equivalent relevant experience may be considered.

TRAINING AND EXPERIENCE:

• Three or more years of senior leader level experience in administrative coordination, executive support, project coordination, human resources, or a related role preferred.

• Experience supporting senior leaders and managing cross-functional projects or initiatives from planning through implementation, including stakeholder coordination, status reporting, and tracking deliverables through completion preferred.
• Experience in healthcare or another large, complex organization preferred.
• Demonstrated ability to provide administrative support and coordinate calendars, meetings, projects, deadlines, and recurring business activities.
• Strong organizational and project-management skills, including developing work plans, coordinating stakeholders, managing milestones and dependencies, resolving issues, and driving deliverables to completion while balancing multiple priorities with attention to detail.
• Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel, with the ability to prepare polished presentations, maintain trackers, and use collaboration and project-tracking tools.
• Excellent written, verbal, and interpersonal communication skills; ability to work effectively with leaders and colleagues across the organization
• Sound judgment, discretion, and ability to handle confidential, sensitive, and time-critical information.
• Ability to anticipate needs, take initiative, work independently, adapt to changing priorities, and recognize when escalation is appropriate.
Professionalism, accountability, and a strong service orientation, with equal commitment to administrative support and project execution.

Please complete your application using your full legal name and current home address. Be sure to include employment history for the past seven (7) years, including your present employer. Additionally, you are encouraged to upload a current resume, including all work history, education, and/or certifications and licenses, if applicable. It is highly recommended that you create a profile at the conclusion of submitting your first application. Thank you for your interest in St. Luke's!!

St. Luke's University Health Network is an Equal Opportunity Employer.