Administration Specialist Jobs
Administration Specialist jobs are open across healthcare, government, and corporate sectors, with specializations in office management, executive support, and records administration, at every level from entry-level coordinator to senior specialist. Find a role that fits below and apply directly.
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Position Description:
Would you like to have a career with a collaborative, diverse, and dynamic mining company? We have an exciting opportunity for you!
Our people division is growing, and we are looking for a Contract Administration Specialist with our Contract Administration – Supply Chain department. The successful candidate is responsible for providing specialized contractual and commercial support across the full contract lifecycle, from pre-award contract development and negotiation through post-award administration, claims, disputes, performance management, and close-out. The role is also responsible for strengthening contract governance, consistency and capability across Nevada Gold Mines through standardized processes, tools, guidance and training.
At Nevada Gold Mines, our vision is to be the world’s most valued gold mining business by finding, developing, and operating the best assets with the best people. We are committed to a safe work environment sending every person home safe and healthy every day and leaving a sustainable legacy on our host communities.
Responsibilities:
- Provide contractual and commercial support throughout the full contract lifecycle, from pre-award activities through contract close-out.
- Support the selection and development of appropriate contract forms, and review contract redlines, proposed commercial terms and other contractual documents.
- Provide support to Contract Specialists in contractual and commercial negotiations with suppliers and contractors.
- Provide post-award contractual guidance and support to Contract Specialists and End Users, including interpretation of contractual obligations, rights, remedies, notice requirements, pricing provisions, milestones and other commercial terms.
- Review and support the preparation of contractual correspondence, formal written notices, Contract Modifications and other contractual documents.
- Analyze contractor claims and change requests, assess contractual and commercial entitlement and exposure, develop recommended positions and responses, and support related negotiations and resolution of contractual disputes, performance deficiencies, and other contract administration matters.
- Support contractor performance management, including review of contractual compliance, performance deficiencies, corrective actions, and associated contractual remedies.
- Coordinate with Legal on contractual matters requiring legal advice, interpretation, claims or dispute support, and other appropriate escalations.
- Develop, implement, update and maintain Contract Administration standards, procedures, templates, guidelines, and tools to promote consistent practices across NGM.
- Develop and deliver Contract Administration training, workshops, guidance, and practical tools for Contract Specialists.
- Regular travel to Sites is expected.
- Bachelor’s degree in Law, Business, Supply Chain, Contract Management, Engineering, or a related field, or equivalent relevant experience.
- Minimum of 4-5 years of relevant experience in contract administration, contract management, procurement, legal, or a related field.
- Demonstrated experience reviewing and interpreting contracts, commercial terms, contract redlines and supporting contract negotiations, claims and contractor performance matters.
- Strong understanding of contract administration principles, commercial risk, and contract lifecycle management.
- Strong analytical, problem-solving, negotiation, and written and verbal communication skills.
- Ability to work effectively with cross-functional stakeholders, including Supply Chain, Operations and Legal.
- Experience developing or delivering contract management training, procedures, standards, or guidance preferred.
- Mining and construction experience preferred.
- A comprehensive compensation package including a competitive medical, dental, and vision plan with national provider networks, a 401k retirement plan with employer contribution AND employer match, paid time off, company-sponsored medical clinics, company match share purchase program, and much more!
- Work in a dynamic, collaborative, progressive, and high-performing team.
- Endless opportunities to grow and learn with industry colleagues.
- Access to a variety of career opportunities across the organization. Nevada Gold Mines is committed to creating a diverse environment and is proud to be an equal opportunity employer.
Qualifications:
- Bachelor’s degree in Law, Business, Supply Chain, Contract Management, Engineering, or a related field, or equivalent relevant experience.
- Minimum of 4-5 years of relevant experience in contract administration, contract management, procurement, legal, or a related field.
- Demonstrated experience reviewing and interpreting contracts, commercial terms, contract redlines and supporting contract negotiations, claims and contractor performance matters.
- Strong understanding of contract administration principles, commercial risk, and contract lifecycle management.
- Strong analytical, problem-solving, negotiation, and written and verbal communication skills.
- Ability to work effectively with cross-functional stakeholders, including Supply Chain, Operations and Legal.
- Experience developing or delivering contract management training, procedures, standards, or guidance preferred. Mining and construction experience preferred.
What We Can Offer You
- A comprehensive compensation package including a competitive medical, dental, and vision plan with national provider networks, a 401k retirement plan with employer contribution AND employer match, paid time off, company-sponsored medical clinics, company match share purchase program, and much more!
- Work in a dynamic, collaborative, progressive, and high-performing team.
- Endless opportunities to grow and learn with industry colleagues.
- Access to a variety of career opportunities across the organization.
Nevada Gold Mines is committed to creating a diverse environment and is proud to be an equal opportunity employer.
Position Description:
Would you like to have a career with a collaborative, diverse, and dynamic mining company? We have an exciting opportunity for you!
Our people division is growing, and we are looking for a Contract Administration Specialist with our Contract Administration – Supply Chain department. The successful candidate is responsible for providing specialized contractual and commercial support across the full contract lifecycle, from pre-award contract development and negotiation through post-award administration, claims, disputes, performance management, and close-out. The role is also responsible for strengthening contract governance, consistency and capability across Nevada Gold Mines through standardized processes, tools, guidance and training.
At Nevada Gold Mines, our vision is to be the world’s most valued gold mining business by finding, developing, and operating the best assets with the best people. We are committed to a safe work environment sending every person home safe and healthy every day and leaving a sustainable legacy on our host communities.
Responsibilities:
- Provide contractual and commercial support throughout the full contract lifecycle, from pre-award activities through contract close-out.
- Support the selection and development of appropriate contract forms, and review contract redlines, proposed commercial terms and other contractual documents.
- Provide support to Contract Specialists in contractual and commercial negotiations with suppliers and contractors.
- Provide post-award contractual guidance and support to Contract Specialists and End Users, including interpretation of contractual obligations, rights, remedies, notice requirements, pricing provisions, milestones and other commercial terms.
- Review and support the preparation of contractual correspondence, formal written notices, Contract Modifications and other contractual documents.
- Analyze contractor claims and change requests, assess contractual and commercial entitlement and exposure, develop recommended positions and responses, and support related negotiations and resolution of contractual disputes, performance deficiencies, and other contract administration matters.
- Support contractor performance management, including review of contractual compliance, performance deficiencies, corrective actions, and associated contractual remedies.
- Coordinate with Legal on contractual matters requiring legal advice, interpretation, claims or dispute support, and other appropriate escalations.
- Develop, implement, update and maintain Contract Administration standards, procedures, templates, guidelines, and tools to promote consistent practices across NGM.
- Develop and deliver Contract Administration training, workshops, guidance, and practical tools for Contract Specialists.
- Regular travel to Sites is expected.
- Bachelor’s degree in Law, Business, Supply Chain, Contract Management, Engineering, or a related field, or equivalent relevant experience.
- Minimum of 4-5 years of relevant experience in contract administration, contract management, procurement, legal, or a related field.
- Demonstrated experience reviewing and interpreting contracts, commercial terms, contract redlines and supporting contract negotiations, claims and contractor performance matters.
- Strong understanding of contract administration principles, commercial risk, and contract lifecycle management.
- Strong analytical, problem-solving, negotiation, and written and verbal communication skills.
- Ability to work effectively with cross-functional stakeholders, including Supply Chain, Operations and Legal.
- Experience developing or delivering contract management training, procedures, standards, or guidance preferred.
- Mining and construction experience preferred.
- A comprehensive compensation package including a competitive medical, dental, and vision plan with national provider networks, a 401k retirement plan with employer contribution AND employer match, paid time off, company-sponsored medical clinics, company match share purchase program, and much more!
- Work in a dynamic, collaborative, progressive, and high-performing team.
- Endless opportunities to grow and learn with industry colleagues.
- Access to a variety of career opportunities across the organization. Nevada Gold Mines is committed to creating a diverse environment and is proud to be an equal opportunity employer.
Qualifications:
- Bachelor’s degree in Law, Business, Supply Chain, Contract Management, Engineering, or a related field, or equivalent relevant experience.
- Minimum of 4-5 years of relevant experience in contract administration, contract management, procurement, legal, or a related field.
- Demonstrated experience reviewing and interpreting contracts, commercial terms, contract redlines and supporting contract negotiations, claims and contractor performance matters.
- Strong understanding of contract administration principles, commercial risk, and contract lifecycle management.
- Strong analytical, problem-solving, negotiation, and written and verbal communication skills.
- Ability to work effectively with cross-functional stakeholders, including Supply Chain, Operations and Legal.
- Experience developing or delivering contract management training, procedures, standards, or guidance preferred. Mining and construction experience preferred.
What We Can Offer You
- A comprehensive compensation package including a competitive medical, dental, and vision plan with national provider networks, a 401k retirement plan with employer contribution AND employer match, paid time off, company-sponsored medical clinics, company match share purchase program, and much more!
- Work in a dynamic, collaborative, progressive, and high-performing team.
- Endless opportunities to grow and learn with industry colleagues.
- Access to a variety of career opportunities across the organization.
Nevada Gold Mines is committed to creating a diverse environment and is proud to be an equal opportunity employer.
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Find JobsAdministration Specialist Job Market
Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services
- Education
- Law & Legal Services
- Technology & Software
- Construction & Real Estate
What Employers Look For
The qualifications that appear most often in administration specialist jobs.
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
- Experience managing calendars, scheduling meetings, and coordinating travel arrangements
- Strong written and verbal communication skills for internal and external correspondence
- Ability to maintain filing systems, databases, and administrative records accurately
- Associate or bachelor's degree in business administration or a related field
- Familiarity with office management procedures and basic budgeting or expense tracking
Tips for Your Administration Specialist Job Search
Tailor your resume to each posting
Administration specialist job descriptions vary significantly by industry. Pull the exact terminology from each posting, whether that's 'records management,' 'calendar coordination,' or 'procurement support,' and mirror it in your resume so your application clears automated screening.
Highlight your software proficiency clearly
Employers expect fluency in office productivity suites and often name specific tools in their postings. List the platforms you know in a dedicated skills section, and note your proficiency level so hiring managers don't have to guess what 'familiar with' actually means.
Apply early to roles that fit
Migrate Mate lists administration specialist openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Quantify your administrative impact
Generic phrases like 'managed schedules' won't set you apart. Replace them with concrete outcomes, such as how many calendars you coordinated, the size of the team you supported, or how much time a process change saved your department.
Prepare for scenario-based interview questions
Administration specialist interviews frequently test how you handle competing priorities, last-minute schedule changes, or a confidentiality breach. Prepare two or three real examples in advance using a situation-action-result structure so your answers are specific rather than hypothetical.
Negotiate total compensation, not just base pay
Administration specialist roles often include professional development budgets, flexible scheduling, or remote work stipends that aren't advertised upfront. After receiving an offer, ask specifically about these benefits before accepting, since they can meaningfully affect the value of the role.
Administration Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most administration specialists?
The most active employers for administration specialists right now are Purdue University, Baptist Health South Florida, and HCLTech, and the most openings are in Florida, California, and New York, based on current listings on Migrate Mate as of November 2026. Healthcare systems, federal agencies, and large corporations tend to post the highest volume of these roles year-round.
How many administration specialist jobs are remote?
About 45% of administration specialist openings are fully remote or hybrid as of November 2026, though availability varies considerably by function. Roles focused on data entry, records management, and virtual executive support tend to offer the most remote flexibility, while positions requiring in-person facility coordination or front-desk coverage are almost always on-site.
How do you become an administration specialist?
Most administration specialists start by completing an associate or bachelor's degree in business administration or a closely related field, then build hands-on experience through administrative assistant or coordinator roles. From there, developing proficiency in office productivity software, learning records management practices, and taking on progressively broader responsibilities, such as supporting multiple departments or managing vendor relationships, positions you for specialist-level titles.
How do you get hired as an administration specialist with little experience?
Focus on roles that specify entry-level or one-to-two years of experience, and emphasize transferable skills from any work you've done, such as scheduling, correspondence, or organizing information. Internships, part-time office assistant positions, and volunteer coordination roles all count. Certifications in office administration or project coordination can help your resume stand out when your work history is limited.
What does the administration specialist interview process look like?
Most administration specialist hiring processes begin with a phone or video screen focused on your experience and software skills, followed by one or two in-person or virtual interviews with the hiring manager and sometimes a team lead. Some employers include a practical component, such as drafting a memo, formatting a document, or working through a scheduling conflict scenario, to assess your day-to-day capabilities before extending an offer.
Where can I find and apply to administration specialist jobs?
You can find and apply to administration specialist jobs on Migrate Mate, which lists current openings from across the United States. Search the available roles, find the ones that fit your experience and preferences, and apply directly to each listing without leaving the platform.
See All 105+ Administration Specialist Jobs
Find roles that match your experience and apply in just a few clicks.
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