Assistant Clerk Jobs
Assistant Clerk jobs are open across government, healthcare, legal, and retail sectors, from entry-level to experienced positions, with specializations in records management, court administration, and office support. See the openings below and apply to the ones that match your experience.
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To provide direct customer service to students, faculty, staff and business partners regarding Bursar questions either in person, on the phone, through mail or email. To process student payment activity, including the receipt of payments and other related accounts receivable.
Salary Range:
$33,097 - $46,060. Compensation will be commensurate with the requirements of the position and the candidate’s relevant experience and education.
Major Responsibilities:
Administration Area:
- Provides coverage for Front Reception Desk, to include answering phones, incoming appointments and/or walk-ins.
- Assist students with making advising appointments utilizing Ivy Advising.
- Track RSVP list and send reminders for New Student Orientation throughout semester.
- Provide updated class schedules at the start of every term for staff and students.
-
Order necessary office supplies for campus employees.
- Running the postage and folding machine for mailings
- Prepare and submit mileage logs and receipts for campus employees.
- Open and unlock doors throughout campus for outside agencies such as exterminator, shred company, etc. when Security is unavailable or out.
-
Ensure scheduled rooms and spaces are secure with AV needs and/or supplies.
- Planning meetings and/or events and gatherings (such as Advisory Council meetings and holiday gatherings)
- Schedule Vice Chancellor meetings, including room requests through Live 25 Pro.
- Prepare bi-monthly Vice Chancellor staff meetings to include room reservations and set up, printing of agendas, taking meeting minutes, etc.
- Secure Ivy Tech vehicle for Vice Chancellor community meetings, programs, and/or events.
- Assists Vice Chancellor with administrative work and other duties as assigned.
Bursar Area:
- Serves as the main contact with students, faculty, staff, and business partners regarding Bursar questions either in person, on the phone, through mail or email.
- Responsible for all cashier-related duties including receiving payments, entering them into Banner and/or Workday; reconciling work through the CRF, and completing daily deposits.
- Main contact between Achieve Your Degree (AYD) Coordinator, business partners, and students. Position will process all paperwork, input into Banner, and maintain proper record keeping electronically as well as the physical record keeping system. Position will also bill students and business directly after the conclusion of the semester.
- Main contact between K14 advisors and students. Position will monitor all funding sources, send invoices to students on monthly basis, and invoice high schools each term.
- Responsible for non-pay communications for Kosciusko County, including mailing invoices and sending/responding to standard non-pay emails as part of the non-pay process.
- Audits Fee Remission on a weekly basis to ensure compliance.
- Reviews the Refund Reports from Systems Office daily to ensure compliance with the 14-day rule for Federal funds.
- Assists with creating purchase requisitions, processing receipts, and updating purchasing files to ensure accuracy and timeliness.
Duties and Responsibilities:
- The list of duties and responsibilities above should not be considered an exhaustive list. Other duties logically associated with the position may be assigned.
Minimum Qualifications:
- Associate’s degree in business, accounting or finance or equivalent work experience required.
- Supervisory experience preferred.
- Must be proficient in Word, Excel, PowerPoint, and Outlook.
- Must possess strong customer service and interpersonal skills.
- Must possess the ability to reason analytically and work independently.
- Must possess excellent communications skills, good math skills, and the ability to prioritize tasks, display extreme attention to details, maintain confidentiality, meet deadlines and display professional behavior.
Other Requirements:
Selected candidates for employment will be subject to pre-employment background checks, including a criminal history check. Any offer of employment will be contingent upon the outcome of these checks.
Working Hours:
- Regular working hours are 8:00 a.m. to 5:00 p.m., Monday through Friday.
- Occasional evening or weekend events for peak times, New Student Orientation and College Goal Sunday
Supervision: Vice Chancellor, Kosciusko County & Bursar, Fort Wayne
(50% Administrative & 50% Bursar)
Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:
Health & Wellness
Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
Dental plan with no-cost preventive services and coverage for orthodontia
Vision plan with low-cost exams and allowances for glasses or contact lenses
Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
Wellness program with opportunities to earn $250 in Wellness Rewards
Flexible Spending Accounts for healthcare (limited purpose) and dependent care
Retirement & Financial Security
10% employer retirement contribution, fully vested after two years
Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
Short-term and long-term disability benefits
Educational Benefits
Fee remission for employees, spouses, and dependent children
Tuition assistance for undergraduate, graduate, and doctoral programs
Paid professional development opportunities
Work‑Life Balance
Generous paid time off, including vacation, sick leave, holidays, and winter recess
Flexible work arrangements where available
Paid childbirth recovery leave (8 weeks)
Paid parental leave (4 weeks)
Additional Perks
Eligibility for Public Service Loan Forgiveness
Additional discounts on gym memberships, transportation, and various retail services
Ivy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.
Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.
To provide direct customer service to students, faculty, staff and business partners regarding Bursar questions either in person, on the phone, through mail or email. To process student payment activity, including the receipt of payments and other related accounts receivable.
Salary Range:
$33,097 - $46,060. Compensation will be commensurate with the requirements of the position and the candidate’s relevant experience and education.
Major Responsibilities:
Administration Area:
- Provides coverage for Front Reception Desk, to include answering phones, incoming appointments and/or walk-ins.
- Assist students with making advising appointments utilizing Ivy Advising.
- Track RSVP list and send reminders for New Student Orientation throughout semester.
- Provide updated class schedules at the start of every term for staff and students.
-
Order necessary office supplies for campus employees.
- Running the postage and folding machine for mailings
- Prepare and submit mileage logs and receipts for campus employees.
- Open and unlock doors throughout campus for outside agencies such as exterminator, shred company, etc. when Security is unavailable or out.
-
Ensure scheduled rooms and spaces are secure with AV needs and/or supplies.
- Planning meetings and/or events and gatherings (such as Advisory Council meetings and holiday gatherings)
- Schedule Vice Chancellor meetings, including room requests through Live 25 Pro.
- Prepare bi-monthly Vice Chancellor staff meetings to include room reservations and set up, printing of agendas, taking meeting minutes, etc.
- Secure Ivy Tech vehicle for Vice Chancellor community meetings, programs, and/or events.
- Assists Vice Chancellor with administrative work and other duties as assigned.
Bursar Area:
- Serves as the main contact with students, faculty, staff, and business partners regarding Bursar questions either in person, on the phone, through mail or email.
- Responsible for all cashier-related duties including receiving payments, entering them into Banner and/or Workday; reconciling work through the CRF, and completing daily deposits.
- Main contact between Achieve Your Degree (AYD) Coordinator, business partners, and students. Position will process all paperwork, input into Banner, and maintain proper record keeping electronically as well as the physical record keeping system. Position will also bill students and business directly after the conclusion of the semester.
- Main contact between K14 advisors and students. Position will monitor all funding sources, send invoices to students on monthly basis, and invoice high schools each term.
- Responsible for non-pay communications for Kosciusko County, including mailing invoices and sending/responding to standard non-pay emails as part of the non-pay process.
- Audits Fee Remission on a weekly basis to ensure compliance.
- Reviews the Refund Reports from Systems Office daily to ensure compliance with the 14-day rule for Federal funds.
- Assists with creating purchase requisitions, processing receipts, and updating purchasing files to ensure accuracy and timeliness.
Duties and Responsibilities:
- The list of duties and responsibilities above should not be considered an exhaustive list. Other duties logically associated with the position may be assigned.
Minimum Qualifications:
- Associate’s degree in business, accounting or finance or equivalent work experience required.
- Supervisory experience preferred.
- Must be proficient in Word, Excel, PowerPoint, and Outlook.
- Must possess strong customer service and interpersonal skills.
- Must possess the ability to reason analytically and work independently.
- Must possess excellent communications skills, good math skills, and the ability to prioritize tasks, display extreme attention to details, maintain confidentiality, meet deadlines and display professional behavior.
Other Requirements:
Selected candidates for employment will be subject to pre-employment background checks, including a criminal history check. Any offer of employment will be contingent upon the outcome of these checks.
Working Hours:
- Regular working hours are 8:00 a.m. to 5:00 p.m., Monday through Friday.
- Occasional evening or weekend events for peak times, New Student Orientation and College Goal Sunday
Supervision: Vice Chancellor, Kosciusko County & Bursar, Fort Wayne
(50% Administrative & 50% Bursar)
Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:
Health & Wellness
Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
Dental plan with no-cost preventive services and coverage for orthodontia
Vision plan with low-cost exams and allowances for glasses or contact lenses
Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
Wellness program with opportunities to earn $250 in Wellness Rewards
Flexible Spending Accounts for healthcare (limited purpose) and dependent care
Retirement & Financial Security
10% employer retirement contribution, fully vested after two years
Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
Short-term and long-term disability benefits
Educational Benefits
Fee remission for employees, spouses, and dependent children
Tuition assistance for undergraduate, graduate, and doctoral programs
Paid professional development opportunities
Work‑Life Balance
Generous paid time off, including vacation, sick leave, holidays, and winter recess
Flexible work arrangements where available
Paid childbirth recovery leave (8 weeks)
Paid parental leave (4 weeks)
Additional Perks
Eligibility for Public Service Loan Forgiveness
Additional discounts on gym memberships, transportation, and various retail services
Ivy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.
Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.
Assistant Clerk Jobs by Experience Level
See All 119+ Assistant Clerk Jobs
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Find Assistant Clerk JobsAssistant Clerk Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in assistant clerk jobs.
- High school diploma or GED with basic office administration coursework or equivalent experience
- Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
- Accurate data entry skills with attention to detail in recordkeeping and filing
- Familiarity with document management systems or electronic records platforms
- Strong written and verbal communication skills for public or interdepartmental contact
- Ability to pass a background check required for government or legal office settings
Tips for Your Assistant Clerk Job Search
Tailor your resume to clerk duties
Highlight data entry accuracy, filing systems, and document processing on your resume. Clerks who list specific software like Microsoft Office, case management tools, or records databases get more callbacks than those who list only general office skills.
Apply early to roles that fit
Migrate Mate lists assistant clerk openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Distinguish your setting on your resume
Court, medical, municipal, and retail clerk roles each expect different skills. Lead with the specific environment you have experience in so hiring managers instantly recognize you as a fit for their operation, not just a generic office candidate.
Search by agency type, not just title
Job postings for this role vary widely: county clerk, records clerk, administrative clerk, and clerical assistant all describe similar work. Search multiple title variations to avoid missing openings that match your skills.
Prepare for skills-based screening tests
Many government and healthcare employers give typing speed, data entry, or basic math assessments before the interview. Practice these formats in advance so you are not surprised, since a low score can filter you out before a human reviews your application.
Follow up after government applications
Public-sector clerk postings often close months before interviews begin. After submitting, note the closing date and follow up once with the HR contact listed on the posting to confirm your application was received and ask about the timeline.
Assistant Clerk Jobs: Frequently Asked Questions
Which companies are hiring the most assistant clerks?
Mercy Health, Summerlin Hospital, and AAA Cooper Transportation are hiring the most assistant clerks right now, with openings concentrated in California, Texas, and Ohio, based on current listings on Migrate Mate as of November 2026. Government agencies and healthcare networks consistently make up the largest share of active postings.
How many assistant clerk jobs are remote?
About 17% of assistant clerk openings are fully remote or hybrid as of November 2026, though the role is predominantly in-person given its reliance on physical file handling and front-desk interaction. Remote opportunities are most common in data entry-focused or back-office billing clerk positions within healthcare and insurance.
How do you become an assistant clerk?
Start by earning a high school diploma or GED, then build core office skills in typing, data entry, and document management. Apply for entry-level clerical roles in government offices, medical facilities, or retail operations, where on-the-job training is standard. Some specialized settings, like courts or law firms, may prefer candidates who have completed an administrative or legal studies program at a community college.
How do you get hired as an assistant clerk with little or no experience?
Focus on roles labeled 'entry-level' or 'training provided' in government agencies and large healthcare systems, which regularly onboard candidates with no prior clerk experience. Highlight transferable skills like customer service, cash handling, or any volunteer work involving recordkeeping. A clean background check and reliable attendance history carry significant weight when experience is limited.
What does the assistant clerk interview process look like?
Most employers start with a brief phone screen to confirm availability and basic qualifications, followed by an in-person or video interview with an office manager or HR representative. Government positions often include a written or computer-based skills assessment covering typing speed and basic document tasks. Final-stage interviews may involve a short tour of the workspace and a conversation about scheduling requirements.
Where can I find and apply to assistant clerk jobs?
You can find and apply to assistant clerk jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and preferred setting, then apply directly to each listing that fits.
See All 119+ Assistant Clerk Jobs
Find roles that match your experience and apply in just a few clicks.
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