Entry Level Ar Specialist Jobs

INTRODUCTION

Leading environmental services company

ABOUT THE JOB

This Jobot Job is hosted by: Milan Kacar

Are you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume.

SALARY

Salary: $55,000 - $72,000 per year

A BIT ABOUT US

Leading Environmental Services company here in Orange County.

WHY JOIN US?

• Paid Vacation, Holiday, and Sick Time
• Health Insurance/ Dental / Vision
• 401k program with match

JOB DETAILS

Accounts Payable (A/P)

• Support Invoice Routing & Processing: Sort and route invoices for approval; administer the invoice process flow including reviewing packing lists, receiving documents, and purchase orders; verify accuracy and enter into the accounting system.
• Vendor & Statement Reconciliation: Reconcile accounts payable accounts and vendor statements, resolving discrepancies in a timely manner.
• Phone Communication: Comfortable and confident speaking with vendors by phone regarding invoices, payment status, and account questions.
• Credit Card Transactions: Enter and reconcile credit card transactions.
• Liaison Role: Serve as the liaison between Corporate and Office Admins on all A/P matters.
• Administrative Support: Act as admin support where needed.
• Reporting: Generate A/P reports and communicate account issues to the AP Specialist and/or Controller.
• Special A/P projects and other duties as assigned.

Accounts Receivable (A/R)

• Customer Collections: Contact customers regarding outstanding balances to ensure timely payment.
• Phone Communication: Comfortable and confident speaking with customers by phone to resolve payment issues and answer account questions.
• Cash Application: Post and apply customer payments accurately and in a timely manner; correct errors including misapplied payments and apply/reverse late charges and overpayments.
• Aging & Follow-Up: Monitor A/R aging reports and proactively follow up on past-due accounts.
• Account Reconciliation: Reconcile customer accounts and research/resolve billing discrepancies.
• Risk & Issue Identification: Identify account risks, potential credit problems, disputes, and other customer issues; escalate as needed.
• Liaison Role: Serve as the liaison between Corporate and Office Admins on all A/R matters.
• Record Keeping: Maintain accurate, well-organized A/R records and supporting documentation.
• Reporting: Generate A/R reports and communicate account issues to the AR Specialist and/or Controller.
• Special A/R projects and other duties as assigned.

WHAT WE'RE LOOKING FOR

• High school diploma or equivalent.
• Prior experience in accounts receivable and/or accounts payable preferred.
• General accounting knowledge preferred.
• A proven track record of success in prior credit and collection roles is a plus.
• Strong “client service” mindset with the ability to use collaborative, non-adversarial approaches in achieving diverse goals.
• Strong problem-solving and people skills, a customer service mindset, and close attention to detail.
• Results-oriented, with a strong sense of ownership and follow-through on tasks to completion.
• Strong verbal and written communication skills; comfortable and professional on the phone with customers and vendors.
• Highly organized with excellent attention to detail and accuracy.
• Ability to work independently while collaborating effectively across Corporate and Office teams.
• Proficient computer skills, including Microsoft Office and database programs; ability to create Excel reports using data points, pivot tables, graphs, and charts.
• Current experience with our accounting/ERP system highly desired.
• Ability to perform data entry and extract information from computer systems.
• Experience with AI tools or AI-assisted workflows (e.g., automation, data entry, communications) is a plus.

Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.

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