Assistant Secretary Jobs
Assistant Secretary jobs are open across government, healthcare, legal, corporate, and nonprofit sectors, at every level from entry-level to executive support, with specializations in office administration, executive coordination, and records management. Find a role that fits below and apply directly.
Find Assistant Secretary JobsOverview
Showing 5 of 91+ Assistant Secretary jobs
-
Position Type:
Secretarial/Clerical/School Secretary - 12-Month
-
Date Posted:
11/10/2026
-
Location:
Wheaton North High School
2026-27 Hourly rate determined by CEA collective bargaining agreement.
Hourly Rate: Grade C2, $18.49
Hours/Day: 7.5 (full-time)
Work days/year: 251
Work Months: 12
SUMMARY:
Under the direct supervision of the Assistant Principals of Teaching and Learning, this position provides administrative and secretarial services for the main office. In addition to general duties, this position oversees the office activities in support of services provided to students, parents and staff, and handles highly confidential and sensitive information in a fast-paced environment. Independent judgment is required to plan, prioritize and organize the diversified workload, and the ability to work with students and the public is a must.
ESSENTIAL DUTIES AND RESPONSIBILITIES:- Prepares written materials (i.e., schedules, reports, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
- Serves as a conduit for communication between administrators, staff, parents and students.
- Compiles data from a variety of sources (attendance, student discipline, etc.) for the purpose of complying with legal and/or administrative requirements.
- Maintains documents, files and records.
- Responds to inquiries from a variety of internal and external parties by appropriate means of communication.
- Assists in supervision of student assistants
QUALIFICATIONS:
- A positive, professional attitude.
- Excellent communication skills, both written and oral.
- Strong interpersonal skills with the ability to effectively deal with conflict.
- Excellent technical skills; must demonstrate knowledge of a variety of computer software and database applications (i.e., Word, Excel, PowerPoint, etc.)
- Good organizational skills, with the ability to problem solve
- Ability to handle sensitive and confidential situations; position requires demonstrated poise, tact and diplomacy
- Ability to multi-task and work with multiple interruptions.
- Previous office experience required; minimum of a high school diploma required.
- Spanish-speaking skills are desirable
PHYSICAL REQUIREMENTS:
- Sitting, standing, bending and walking.
- Significant amount of fine finger dexterity.
- Some lifting, carrying and pushing/pulling.
This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
-
Position Type:
-
Position Type:
Secretarial/Clerical/School Secretary - 12-Month
-
Date Posted:
11/10/2026
-
Location:
Wheaton North High School
2026-27 Hourly rate determined by CEA collective bargaining agreement.
Hourly Rate: Grade C2, $18.49
Hours/Day: 7.5 (full-time)
Work days/year: 251
Work Months: 12
SUMMARY:
Under the direct supervision of the Assistant Principals of Teaching and Learning, this position provides administrative and secretarial services for the main office. In addition to general duties, this position oversees the office activities in support of services provided to students, parents and staff, and handles highly confidential and sensitive information in a fast-paced environment. Independent judgment is required to plan, prioritize and organize the diversified workload, and the ability to work with students and the public is a must.
ESSENTIAL DUTIES AND RESPONSIBILITIES:- Prepares written materials (i.e., schedules, reports, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
- Serves as a conduit for communication between administrators, staff, parents and students.
- Compiles data from a variety of sources (attendance, student discipline, etc.) for the purpose of complying with legal and/or administrative requirements.
- Maintains documents, files and records.
- Responds to inquiries from a variety of internal and external parties by appropriate means of communication.
- Assists in supervision of student assistants
QUALIFICATIONS:
- A positive, professional attitude.
- Excellent communication skills, both written and oral.
- Strong interpersonal skills with the ability to effectively deal with conflict.
- Excellent technical skills; must demonstrate knowledge of a variety of computer software and database applications (i.e., Word, Excel, PowerPoint, etc.)
- Good organizational skills, with the ability to problem solve
- Ability to handle sensitive and confidential situations; position requires demonstrated poise, tact and diplomacy
- Ability to multi-task and work with multiple interruptions.
- Previous office experience required; minimum of a high school diploma required.
- Spanish-speaking skills are desirable
PHYSICAL REQUIREMENTS:
- Sitting, standing, bending and walking.
- Significant amount of fine finger dexterity.
- Some lifting, carrying and pushing/pulling.
This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
-
Position Type:
See All 91 Assistant Secretary Jobs
Find roles that match your experience and apply in just a few clicks.
Find Assistant Secretary JobsAssistant Secretary Job Market
Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services
- Manufacturing
- Science & Research
What Employers Look For
The qualifications that appear most often in assistant secretary jobs.
- Proficiency in Microsoft Office Suite, particularly Word, Outlook, and Excel
- Experience managing complex executive or multi-person calendars and scheduling
- Strong written communication skills for drafting correspondence and meeting minutes
- Ability to handle confidential information with discretion and professionalism
- High school diploma or associate degree, with preference for a bachelor's degree
- Familiarity with office management systems, filing protocols, or document management platforms
Tips for Your Assistant Secretary Job Search
Tailor your resume to each sector
An assistant secretary resume for a law firm reads differently than one for a government agency. Highlight the tools and protocols specific to each environment, whether that is court filing systems, legislative correspondence, or clinical scheduling software.
Apply early to roles that fit
Migrate Mate lists assistant secretary openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Lead with your correspondence skills
Many hiring managers screen resumes for explicit examples of drafting, routing, or managing official communications. Name the volume and type of correspondence you handled, such as executive memos, board minutes, or regulatory letters, so reviewers see it immediately.
Prepare for scenario-based interview questions
Interviewers for assistant secretary roles frequently ask how you have handled conflicting priorities, confidential information, or last-minute schedule changes. Prepare two or three specific examples that show your judgment under pressure, not just your process.
Highlight calendar and meeting management depth
Generic phrases like 'managed calendars' are ignored. Specify the complexity: how many executives you supported, whether you coordinated across time zones, and the types of meetings you organized, such as board sessions, depositions, or agency briefings.
Negotiate start date and scope before accepting
Assistant secretary roles often expand quickly once you are in the seat. Clarify during the offer stage what the reporting structure is, which executives you support, and whether the scope includes duties like budget tracking or staff coordination.
Assistant Secretary Jobs: Frequently Asked Questions
Which companies are hiring the most assistant secretarys?
The companies hiring the most assistant secretarys right now include WellSpan Health, Kiernan Trebach, and Baptist Health System KY & IN, with the largest share of openings in Pennsylvania, Illinois, and California, based on current listings on Migrate Mate as of November 2026. Government agencies, healthcare systems, and large law firms consistently account for a significant portion of active postings.
How many assistant secretary jobs are remote?
About 36% of assistant secretary openings are fully remote or hybrid as of November 2026, reflecting the in-person nature of most executive support work. Roles in document management, transcription, and virtual executive assistance tend to have the highest remote availability within this occupation.
How do you become a assistant secretary?
Start by building proficiency in office software, written communication, and calendar management, which are the core skills employers screen for first. Gain experience through administrative assistant or receptionist roles to demonstrate reliability and discretion. Pursuing a certificate in office administration or business can accelerate hiring decisions, particularly in government and healthcare settings.
How do you get hired as an assistant secretary with little or no experience?
Focus your application on transferable skills like scheduling, written communication, and handling confidential tasks, even if gained outside a formal office setting. Entry-level postings in nonprofit, local government, and small legal offices are more likely to train candidates. Volunteering to take meeting minutes or manage correspondence in any role builds a concrete example you can point to.
What does the assistant secretary interview process look like?
Most assistant secretary interviews involve a phone or video screen followed by one or two in-person rounds with the hiring manager and sometimes the executive being supported. Expect questions about handling competing priorities, managing sensitive information, and coordinating across departments. Some employers include a short skills assessment covering typing speed, proofreading, or software proficiency.
Where can I find and apply to assistant secretary jobs?
You can find and apply to assistant secretary jobs on Migrate Mate, which lists current openings from across the United States. Find roles that match your experience and location, then apply directly to each listing from the same place.
See All 91 Assistant Secretary Jobs
Find roles that match your experience and apply in just a few clicks.
Find Assistant Secretary Jobs