Human Resources Payroll Manager Jobs
Human Resources Payroll Manager jobs are open across healthcare, manufacturing, financial services, and corporate enterprises, at every level from HR specialist to senior manager, with specializations in payroll administration, HRIS management, and total compensation. Scan the live roles below and apply to whichever ones fit.
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Summary
The HR Benefits & Payroll Manager leads AOI's payroll operations and oversees day-to-day employee benefits administration. This position is accountable for accurate and timely payroll processing through ADP Workforce Now, payroll tax compliance, reconciliations, reporting, and operational controls, while ensuring reliable employee benefits service and administration.
The position supervises payroll and benefits support staff and partners with Finance, Accounting, HR leadership, ADP, and external service providers. Gallagher remains AOI's third-party benefits consultant and leads strategic advisory work involving plan design, renewals, and market benchmarking; this role coordinates implementation, internal administration, and employee support.
Responsibilities
- Oversee accurate, timely semi-monthly payroll processing through ADP Workforce Now, including payroll review, approvals, adjustments, off-cycle payments, and final payroll reconciliation.
- Lead and develop payroll and benefits staff; assign responsibilities, establish backup coverage, review work quality, and resolve escalated operational issues.
- Maintain hands-on working knowledge of ADP Workforce Now Payroll, Time & Attendance, employee data, payroll configurations, earnings and deductions, and payroll reporting.
- Review payroll inputs including new hires, separations, compensation changes, promotions, bonuses, overtime, shift differentials, leave, garnishments, and benefit deductions for accuracy and proper authorization.
- Oversee federal, state, and local payroll tax compliance, including withholding, tax jurisdiction setup, agency registrations, quarterly and annual filings, W-2s, and resolution of ADP or agency notices; coordinate with ADP and tax advisors as appropriate.
- Monitor multi-state payroll requirements, wage-and-hour compliance, record retention, and payroll-related regulatory changes; escalate complex matters to HR leadership or external advisors.
- Prepare and review payroll registers, general ledger and labor-cost reports, payroll accruals, deduction and tax liability reconciliations, and supporting schedules for Finance and Accounting.
- Research payroll-to-GL variances, funding discrepancies, tax adjustments, retroactive payments, and other exceptions; coordinate corrections and document resolution.
- Establish payroll controls, audit trails, approval workflows, SOPs, and segregation-of-duties practices to protect payroll accuracy, confidentiality, and compliance.
- Support internal and external audits by preparing payroll, tax, benefits, 401(k), and compensation records and reconciling requested supporting documentation.
- Coordinate with HRIS, IT, ADP, and Finance on payroll system configuration, timekeeping integrations, reporting improvements, and process automation.
- Oversee daily administration of medical, dental, vision, life, disability, HSA/FSA, COBRA, 401(k), and other company-sponsored benefits through the Benefits & Onboarding Administrator and applicable vendors.
- Ensure timely and accurate benefit enrollments, terminations, qualifying life events, eligibility updates, carrier feeds, and employee payroll deductions; resolve discrepancies through routine audits.
- Coordinate annual Open Enrollment execution, employee communications, system readiness, enrollment support, and post-enrollment reconciliation in partnership with Gallagher, carriers, and HR leadership.
- Serve as AOI's internal operational liaison to Gallagher, carriers, COBRA administrators, retirement plan providers, and other vendors; escalate employee service and coverage issues as needed.
- Partner with Gallagher and HR leadership on benefits renewals, plan design recommendations, benchmarking, and regulatory guidance; support data requests, communications, and implementation rather than independently leading benefits strategy.
- Oversee administration of COBRA, retirement plan contributions, life and disability claims coordination, and related employee or beneficiary inquiries, working with external administrators and advisors.
- Maintain awareness of applicable ACA, ERISA, COBRA, HIPAA, and retirement-plan requirements and coordinate compliance activities and required notices with Gallagher, vendors, and legal advisors.
- Provide recurring payroll and benefits metrics, cost analysis, variance reporting, and operational updates to HR leadership, Finance, and Accounting.
- Maintain confidentiality of employee payroll, tax, compensation, dependent, and benefits information and perform other HR Operations duties as assigned.
Qualifications
- Bachelor's degree in Human Resources, Accounting, Finance, Business Administration, or related field; equivalent relevant experience may be considered.
- 5+ years of progressively responsible payroll and/or HR operations experience, including substantial hands-on payroll processing and review responsibility; prior team leadership preferred.
- Required: demonstrated hands-on experience processing and managing payroll in ADP Workforce Now (ADP WFN); knowledge of its payroll reports, deductions, and tax functionality.
- Strong working knowledge of federal and multi-state payroll tax withholding, registrations, filings, W-2 reporting, payroll adjustments, and payroll compliance requirements.
- Experience with payroll reconciliations, general ledger reporting, labor-cost reporting, accruals, and coordination with Accounting or Finance.
- Experience reviewing time and attendance, overtime, bonuses, garnishments, compensation changes, and payroll controls in a multi-department environment.
- Working knowledge of employer-sponsored health and welfare benefits, COBRA, 401(k), open enrollment, and employee benefits administration.
- Experience coordinating with benefits brokers or consultants, carriers, third-party administrators, and payroll service providers.
- Advanced Microsoft Excel skills, including data reconciliation, pivot tables, lookups, and payroll reporting analysis.
- Strong people leadership, attention to detail, judgment, communication, confidentiality, and ability to meet strict payroll deadlines.
- ADP Workforce Now Payroll & Timekeeping
- Payroll Tax & Multi-State Compliance
- Payroll Reconciliation & Accounting Reporting
- Payroll Controls, Audits & Process Improvement
- Benefits Administration & Vendor Coordination
- Employee Service & Escalation Management
- Team Leadership & Cross-Functional Collaboration
Location
This position will be on-site based in Sugar Land, Texas.
Why AOI?
In addition to competitive salary, AOI offers
- Flexible and competitive health (medical, dental, vision) plans offer the employee with the right options to meet individual and family needs
- Employer matching on 401(k) deferrals
- Generous PTO policy, with unused PTO payout at end of the year
- Relocation package available within US
- Immigration sponsorships (Must be currently authorized to work in the US)
Summary
The HR Benefits & Payroll Manager leads AOI's payroll operations and oversees day-to-day employee benefits administration. This position is accountable for accurate and timely payroll processing through ADP Workforce Now, payroll tax compliance, reconciliations, reporting, and operational controls, while ensuring reliable employee benefits service and administration.
The position supervises payroll and benefits support staff and partners with Finance, Accounting, HR leadership, ADP, and external service providers. Gallagher remains AOI's third-party benefits consultant and leads strategic advisory work involving plan design, renewals, and market benchmarking; this role coordinates implementation, internal administration, and employee support.
Responsibilities
- Oversee accurate, timely semi-monthly payroll processing through ADP Workforce Now, including payroll review, approvals, adjustments, off-cycle payments, and final payroll reconciliation.
- Lead and develop payroll and benefits staff; assign responsibilities, establish backup coverage, review work quality, and resolve escalated operational issues.
- Maintain hands-on working knowledge of ADP Workforce Now Payroll, Time & Attendance, employee data, payroll configurations, earnings and deductions, and payroll reporting.
- Review payroll inputs including new hires, separations, compensation changes, promotions, bonuses, overtime, shift differentials, leave, garnishments, and benefit deductions for accuracy and proper authorization.
- Oversee federal, state, and local payroll tax compliance, including withholding, tax jurisdiction setup, agency registrations, quarterly and annual filings, W-2s, and resolution of ADP or agency notices; coordinate with ADP and tax advisors as appropriate.
- Monitor multi-state payroll requirements, wage-and-hour compliance, record retention, and payroll-related regulatory changes; escalate complex matters to HR leadership or external advisors.
- Prepare and review payroll registers, general ledger and labor-cost reports, payroll accruals, deduction and tax liability reconciliations, and supporting schedules for Finance and Accounting.
- Research payroll-to-GL variances, funding discrepancies, tax adjustments, retroactive payments, and other exceptions; coordinate corrections and document resolution.
- Establish payroll controls, audit trails, approval workflows, SOPs, and segregation-of-duties practices to protect payroll accuracy, confidentiality, and compliance.
- Support internal and external audits by preparing payroll, tax, benefits, 401(k), and compensation records and reconciling requested supporting documentation.
- Coordinate with HRIS, IT, ADP, and Finance on payroll system configuration, timekeeping integrations, reporting improvements, and process automation.
- Oversee daily administration of medical, dental, vision, life, disability, HSA/FSA, COBRA, 401(k), and other company-sponsored benefits through the Benefits & Onboarding Administrator and applicable vendors.
- Ensure timely and accurate benefit enrollments, terminations, qualifying life events, eligibility updates, carrier feeds, and employee payroll deductions; resolve discrepancies through routine audits.
- Coordinate annual Open Enrollment execution, employee communications, system readiness, enrollment support, and post-enrollment reconciliation in partnership with Gallagher, carriers, and HR leadership.
- Serve as AOI's internal operational liaison to Gallagher, carriers, COBRA administrators, retirement plan providers, and other vendors; escalate employee service and coverage issues as needed.
- Partner with Gallagher and HR leadership on benefits renewals, plan design recommendations, benchmarking, and regulatory guidance; support data requests, communications, and implementation rather than independently leading benefits strategy.
- Oversee administration of COBRA, retirement plan contributions, life and disability claims coordination, and related employee or beneficiary inquiries, working with external administrators and advisors.
- Maintain awareness of applicable ACA, ERISA, COBRA, HIPAA, and retirement-plan requirements and coordinate compliance activities and required notices with Gallagher, vendors, and legal advisors.
- Provide recurring payroll and benefits metrics, cost analysis, variance reporting, and operational updates to HR leadership, Finance, and Accounting.
- Maintain confidentiality of employee payroll, tax, compensation, dependent, and benefits information and perform other HR Operations duties as assigned.
Qualifications
- Bachelor's degree in Human Resources, Accounting, Finance, Business Administration, or related field; equivalent relevant experience may be considered.
- 5+ years of progressively responsible payroll and/or HR operations experience, including substantial hands-on payroll processing and review responsibility; prior team leadership preferred.
- Required: demonstrated hands-on experience processing and managing payroll in ADP Workforce Now (ADP WFN); knowledge of its payroll reports, deductions, and tax functionality.
- Strong working knowledge of federal and multi-state payroll tax withholding, registrations, filings, W-2 reporting, payroll adjustments, and payroll compliance requirements.
- Experience with payroll reconciliations, general ledger reporting, labor-cost reporting, accruals, and coordination with Accounting or Finance.
- Experience reviewing time and attendance, overtime, bonuses, garnishments, compensation changes, and payroll controls in a multi-department environment.
- Working knowledge of employer-sponsored health and welfare benefits, COBRA, 401(k), open enrollment, and employee benefits administration.
- Experience coordinating with benefits brokers or consultants, carriers, third-party administrators, and payroll service providers.
- Advanced Microsoft Excel skills, including data reconciliation, pivot tables, lookups, and payroll reporting analysis.
- Strong people leadership, attention to detail, judgment, communication, confidentiality, and ability to meet strict payroll deadlines.
- ADP Workforce Now Payroll & Timekeeping
- Payroll Tax & Multi-State Compliance
- Payroll Reconciliation & Accounting Reporting
- Payroll Controls, Audits & Process Improvement
- Benefits Administration & Vendor Coordination
- Employee Service & Escalation Management
- Team Leadership & Cross-Functional Collaboration
Location
This position will be on-site based in Sugar Land, Texas.
Why AOI?
In addition to competitive salary, AOI offers
- Flexible and competitive health (medical, dental, vision) plans offer the employee with the right options to meet individual and family needs
- Employer matching on 401(k) deferrals
- Generous PTO policy, with unused PTO payout at end of the year
- Relocation package available within US
- Immigration sponsorships (Must be currently authorized to work in the US)
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Find JobsHuman Resources Payroll Manager Job Market
Who's Hiring
Top Industries Hiring
- Staffing & Recruiting
- Accounting & Auditing
- Distribution & Wholesale
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in human resources payroll manager jobs.
- 3-5 years of end-to-end payroll processing and HR administration experience
- Proficiency with payroll platforms such as ADP, Ceridian, UKG, or Workday
- Working knowledge of federal and multi-state payroll tax regulations and compliance
- Bachelor's degree in human resources, accounting, business administration, or a related field
- Experience with HRIS systems and benefits administration integration
- CPP (Certified Payroll Professional) or PHR certification preferred by many employers
Tips for Your Human Resources Payroll Manager Job Search
Quantify payroll scope on your resume
Hiring managers want to see the scale you've managed. State the employee headcount, payroll frequency, and total dollar volume you've processed. Vague descriptions like 'managed payroll' won't differentiate you from dozens of other applicants in a competitive stack.
List every payroll system you've used
Many job descriptions filter by specific platforms like ADP Workforce Now, Ceridian Dayforce, or UKG Pro. Name each system in a dedicated skills section so your application clears automated screening before a recruiter ever reads your resume.
Target openings by compliance complexity
Roles in multi-state or international companies require deeper tax and labor law knowledge than single-location employers. Apply to openings that match your actual compliance experience so your background maps cleanly to what the job demands from day one.
Apply early to roles that fit
Migrate Mate lists human resources payroll manager openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Prepare for a payroll scenario interview
Expect interviewers to walk you through a real-world payroll error or audit situation and ask how you'd resolve it. Practice explaining your process for catching discrepancies, correcting off-cycle runs, and communicating changes to affected employees before the meeting.
Negotiate total compensation, not just base pay
Human resources payroll managers often have direct visibility into comp structures, so your counteroffer needs to be grounded and specific. Know the value of the benefits package, any annual bonus structure, and professional development budget before you respond to an offer.
Human Resources Payroll Manager Jobs: Frequently Asked Questions
Which companies are hiring the most human resources payroll managers?
The companies hiring the most human resources payroll managers right now include EY, Marriott International, and Jobot, with the largest share of openings in California, Texas, and Illinois, based on current listings on Migrate Mate as of November 2026. Healthcare systems, staffing firms, and large manufacturers tend to post the highest volume of these roles.
How many human resources payroll manager jobs are remote?
About 48% of human resources payroll manager openings are fully remote or hybrid as of November 2026, reflecting strong demand for flexible arrangements in this role. HRIS administration, payroll reporting, and compliance work tend to be the most remote-friendly functions, while roles requiring hands-on employee relations or on-site workforce support are more likely to require in-person presence.
How do you become a human resources payroll manager?
Start by building foundational experience in either payroll processing or HR administration, ideally in a role where you handle both. Gain proficiency in at least one major payroll platform, then work toward a certification such as the CPP or PHR to signal readiness for a management-level position. Progress typically moves from coordinator to specialist to manager as you take on broader compliance and team oversight responsibilities.
Can you get hired as a human resources payroll manager with little experience?
Direct entry into a manager-level role with no experience is uncommon, but candidates who combine strong payroll processing experience with demonstrated HR exposure can move up faster than the job title hierarchy suggests. Employers in mid-size companies often promote from within, so targeting a senior payroll specialist or HR generalist role at a growing organization is a practical path toward a manager position within a few years.
What does the human resources payroll manager interview process look like?
The process typically includes an initial phone screen with HR, followed by a panel or one-on-one interview with the HR director or CFO covering your technical payroll knowledge and compliance experience. Many employers include a scenario-based exercise where you walk through how you'd handle a payroll discrepancy or an audit. Final rounds often involve meeting cross-functional stakeholders in finance or operations.
Where can I find and apply to human resources payroll manager jobs?
You can find and apply to human resources payroll manager jobs on Migrate Mate, which lists current openings from across the United States. Search the roles available, find the ones that match your experience and location preferences, and apply directly to each listing that fits.
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