Business Operations Jobs in Seattle, WA

• Columbia Fire, LLC — Seattle, WA
• Valley Fire Control, LLC — Albany and Newport, OR + Spokane, WA
• FFF Protection — Greater Boise, with an office in Nampa, ID

What You'll Own

• New office and new market setup: space, phones, internet, furniture, signage, equipment, and getting a location functional
• Vehicle ordering and outfitting to company standards, plus fleet maintenance tracking
• Licensing: applications, renewals, and a tracking system that keeps every company and technician current across multiple states
• Corporate purchasing and vendor contracts — sourcing, comparing, negotiating, and managing renewals
• Centralized alarm monitoring billing
• Onboarding logistics: equipment, accounts, access, and making a new hire's first day work
• Policy and program rollouts across the operating companies
• Acquisition support: diligence document collection, integration checklists, and the operational work that follows a close
• Workflow improvement: sitting with administrative staff and middle managers, mapping how work actually gets done today, and rebuilding the parts that waste time
• Building and maintaining Claude Projects and other AI-assisted workflows that our staff can use independently, without you standing over them
• Documenting standard work so improvements outlast the person who made them
• Systems hygiene — keeping our Microsoft 365 environment, shared files, and internal tools organized and usable

Beyond what you own, you will support wherever the need is greatest:

• Operations — reporting, scheduling support, vendor coordination, process documentation
• Accounting — billing support, reconciliations, purchasing records, audit preparation
• Marketing — website updates, recruiting posts, presentation and proposal materials
• Executive — research, analysis, and one-off projects that need a fast, accurate answer

You should also be the person who builds the spreadsheet, automates the recurring task, and keeps the shared environment clean.

Who You Are

• Driven — you want real responsibility now and you are willing to earn it
• Analytical — you think before you act and you can explain your reasoning
• Fast and thorough — you understand those are not opposites
• Self-directed — you do not need to be told how, and you follow through without reminders
• Organized — nothing you touch gets dropped or forgotten
• Direct — you ask when you are stuck and you flag problems early
• Gritty — one of our core values, and this seat tests it. The work is not always interesting, and you finish it anyway.
• Curious about how work gets done — you cannot improve a process you did not bother to understand
• Credible with staff — people will only tell you the truth about their workload if they trust you
• Trustworthy — you will see confidential financial and personnel information

An honest filter, because we would rather tell you now:

• If you need a clearly defined lane, this seat will frustrate you
• If you need someone checking on your progress in order to make progress, this is not the job
• If you are waiting for a title before you take ownership, we are not a fit
• If "that is not my job" is part of your vocabulary, skip this one
• If you would rather build a clever tool than sit with a bookkeeper for an hour to learn what she actually needs, this will not go well
• If you want predictable, repeatable days, there are better roles out there

Minimum Qualifications

• Bachelor's degree, or a track record that clearly substitutes for one
• 2+ years in a role where you personally owned outcomes, not just tasks
• Daily, demonstrated use of Claude or comparable AI tools to produce real work — be prepared to show us what you have built
• Strong Excel skills — you can build a working model, not just enter data
• Working command of Microsoft 365 and comfort administering everyday business software
• Ability to interview people about their own work and translate what you hear into a better process
• Clear, professional written and verbal communication
• Residence in the Greater Seattle area, or willingness to relocate before your start date; this is an in-office role
• Valid driver’s license and clean driving record
• Ability to pass a background check and pre-employment drug screen

Preferred Qualifications

• Experience building AI workflows, prompt libraries, or Claude Projects that other people rely on
• Lean, Six Sigma, or continuous improvement training or hands-on experience
• Experience writing SOPs or standard work documentation
• Experience training non-technical staff on new tools and getting real adoption
• Microsoft 365 or SharePoint administration
• Power BI, Power Automate, or comparable reporting and automation tools
• ERP exposure (Acumatica or similar)
• Experience with licensing, permitting, or regulatory filings
• Purchasing, vendor management, or contract administration
• Prior experience at a small or rapidly growing company where you wore several hats
• Military service
• Interest in operations leadership as a long-term career

Compensation

• Annual salary: $70,000 – $90,000, depending on experience and demonstrated capability
• Classification: full-time, salaried, non-exempt. Hours are tracked, and overtime is paid for hours worked over 40 in a workweek.
• This role is not commission-eligible. Discretionary bonus consideration may apply based on company and individual performance; bonuses are not guaranteed.

Placement within the range reflects experience, technical ability, and evidence that you can operate independently.

Why This Role Works

• Direct access to the CEO and the executive team from day one
• You learn how a multi-state business actually runs, not one narrow function
• Real ownership early, with room to take on more as fast as you can handle it
• A company that wants you to rebuild its processes rather than defend them
• Strong performance gets noticed quickly here
• Long-term career paths across operations, finance, and general management

Benefits

• Medical, dental, and vision insurance through Regence BlueShield, Delta Dental of Washington, and VSP — available to employees scheduled 30 or more hours per week, effective the first of the month following or coinciding with your hire date
• The company pays approximately 90% of the employee premium on the HSA-qualified medical plan, plus a substantial share of dependent premiums
• Health Savings Account with a $600 annual company contribution
• 401(k) with Safe Harbor employer match up to 3.5%
• Paid time off starting at 10 days annually and increasing with length of service
• Eight paid holidays
• Company-paid basic life and AD&D insurance
• Employee Assistance Program, telehealth access, and optional pet insurance
• Paid training, certifications, and continuing education
• Company laptop and technology package
• Paid access to the AI and software tools you need to do this well

Schedule & Work Environment

• Full-time, Monday through Friday, in-office at our Seattle location
• Standard business hours, with occasional evening or weekend work around office openings, acquisition closings, and deadlines
• Occasional travel to branch offices and new market locations, roughly 10–15% of the time
• Primarily office-based, with occasional light lifting and time at branch and jobsite locations

Employment with Columbia Safety Services, LLC is at-will and may be terminated by either party at any time, with or without cause or notice, consistent with applicable law.