Business Support Specialist Jobs
Business Support Specialist jobs are open across healthcare, financial services, government, education, and corporate services, at every level from entry-level coordinator to senior specialist, with specializations in administrative operations, project coordination, and client services support. Scan the live roles below and apply to whichever ones fit.
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Cooley is seeking a Legal Support Specialist to join the Business team.
Position summary: The Legal Support Specialist (Business) will provide complex and specialized administrative support to assigned attorneys and paralegals. Specific duties and responsibilities include, but are not limited to, the following:
Position responsibilities:
- Prepare and revise documents to support timekeepers which may include DocuSign, drafts, oral instruction, redlining, and proofreading end product
- Draft pleading and discovery documents (e.g., master captions, shell notices, declarations, proposed orders, and proof of services)
- Create and maintain files, including electronic files in iManage, Outlook, and shared drives
- Arrange for court filings and service of documents (e.g., new complaints and subpoenas)
- Electronically file and serve documents with applicable jurisdictions including courtesy and/or chambers copies as needed
- Coordinate court reporters and videographers for depositions and court hearings
- Assist with deposition exhibit preparations
- Prepare new business forms (e.g., conflict sheets, engagement letters, waiver letters) for new and existing clients while coordinating with business intake & conflicts department
- Maintain timekeepers’ calendar along with team court-related deadlines, while proactively resolving scheduling conflicts
- Schedule and coordinate virtual and in-person client and internal meetings
- Communicate with docket department for business related deadlines
- Prepare and process invoices, submit expense reports, check requests, travel reimbursements, cell phone reimbursements, and fitness reimbursements using general ledger codes in accordance with accounting/finance department guidelines
- Enter time daily in IntApp and maintain appropriate records
- Review, distribute, and process prebills
- Perform audit letter process
- Perform legal research, as requested
- Keep abreast of court rules and procedures, legal terminology, and e-filing and filing under seal requirements
- Maintain timekeepers’ CLE credits, bar admissions/renewals, and various court admissions
- Make travel arrangements, making recommendations for optimal flights and accommodations, while adhering to the firm’s travel policy
- Coordinate with the service center to prepare and arrange messenger service, large-scale mailings, and copy projects
- Copy and print documents that are not appropriate to send to the service center
- Consistently use the CRM tool to support business development in the firm
- Maintain open communication and professional relationships with all assigned timekeepers, team members, and clients
- Assist other timekeepers and team members, as needed
- Work with, delegate, and provide mentorship to practice team assistants, as appropriate
- Keep abreast of applicable software and procedural changes at the firm
- Participate in pilot programs to test and improve technology or workflow enhancements
- Other duties as assigned or required
Skills and experience:
Required:
- After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
- 4+ years of administrative support experience in a law firm or legal department, preferably specializing in business practice
Preferred:
- Ability to navigate and interpret legal procedures and terminology effectively
- Bachelor’s degree or business college certificate
Competencies:
- Ability to complete tasks independently in a fast-paced environment for multiple assigned timekeepers while working as part of a team
- Pro-actively prioritize work assignments and consistently meet deadlines
- Delegate work effectively when necessary
- Demonstrate initiative, diplomacy, and tact
- Ability to consistently deliver high-quality work with attention to detail in proofreading, writing, and communication
- Engage in a professional and polite manner with clients, colleagues, court personnel, and others
- Reliable, committed, organized, and punctual
Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.
EOE.
Candidates with at least one year of experience may be considered for this role at the Legal Support Assistant level and candidates with more than ten years of experience may be considered for this role at the Senior Legal Support Specialist level. The expected hourly pay range for this position with a work schedule of 40 hours per week is as follows:
Legal Support Assistant: $35.00 - $38.50/hour ($72,800.00 - $80,080.00 annually)
Legal Support Specialist: $38.50 - $47.00/hour ($80,080.00 - $97,760.00 annually)
Senior Legal Support Specialist: $47.50 - $58.50/hour ($98,800.00 - $121,680.00 annually)
Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.
Cooley is seeking a Legal Support Specialist to join the Business team.
Position summary: The Legal Support Specialist (Business) will provide complex and specialized administrative support to assigned attorneys and paralegals. Specific duties and responsibilities include, but are not limited to, the following:
Position responsibilities:
- Prepare and revise documents to support timekeepers which may include DocuSign, drafts, oral instruction, redlining, and proofreading end product
- Draft pleading and discovery documents (e.g., master captions, shell notices, declarations, proposed orders, and proof of services)
- Create and maintain files, including electronic files in iManage, Outlook, and shared drives
- Arrange for court filings and service of documents (e.g., new complaints and subpoenas)
- Electronically file and serve documents with applicable jurisdictions including courtesy and/or chambers copies as needed
- Coordinate court reporters and videographers for depositions and court hearings
- Assist with deposition exhibit preparations
- Prepare new business forms (e.g., conflict sheets, engagement letters, waiver letters) for new and existing clients while coordinating with business intake & conflicts department
- Maintain timekeepers’ calendar along with team court-related deadlines, while proactively resolving scheduling conflicts
- Schedule and coordinate virtual and in-person client and internal meetings
- Communicate with docket department for business related deadlines
- Prepare and process invoices, submit expense reports, check requests, travel reimbursements, cell phone reimbursements, and fitness reimbursements using general ledger codes in accordance with accounting/finance department guidelines
- Enter time daily in IntApp and maintain appropriate records
- Review, distribute, and process prebills
- Perform audit letter process
- Perform legal research, as requested
- Keep abreast of court rules and procedures, legal terminology, and e-filing and filing under seal requirements
- Maintain timekeepers’ CLE credits, bar admissions/renewals, and various court admissions
- Make travel arrangements, making recommendations for optimal flights and accommodations, while adhering to the firm’s travel policy
- Coordinate with the service center to prepare and arrange messenger service, large-scale mailings, and copy projects
- Copy and print documents that are not appropriate to send to the service center
- Consistently use the CRM tool to support business development in the firm
- Maintain open communication and professional relationships with all assigned timekeepers, team members, and clients
- Assist other timekeepers and team members, as needed
- Work with, delegate, and provide mentorship to practice team assistants, as appropriate
- Keep abreast of applicable software and procedural changes at the firm
- Participate in pilot programs to test and improve technology or workflow enhancements
- Other duties as assigned or required
Skills and experience:
Required:
- After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
- 4+ years of administrative support experience in a law firm or legal department, preferably specializing in business practice
Preferred:
- Ability to navigate and interpret legal procedures and terminology effectively
- Bachelor’s degree or business college certificate
Competencies:
- Ability to complete tasks independently in a fast-paced environment for multiple assigned timekeepers while working as part of a team
- Pro-actively prioritize work assignments and consistently meet deadlines
- Delegate work effectively when necessary
- Demonstrate initiative, diplomacy, and tact
- Ability to consistently deliver high-quality work with attention to detail in proofreading, writing, and communication
- Engage in a professional and polite manner with clients, colleagues, court personnel, and others
- Reliable, committed, organized, and punctual
Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.
EOE.
Candidates with at least one year of experience may be considered for this role at the Legal Support Assistant level and candidates with more than ten years of experience may be considered for this role at the Senior Legal Support Specialist level. The expected hourly pay range for this position with a work schedule of 40 hours per week is as follows:
Legal Support Assistant: $35.00 - $38.50/hour ($72,800.00 - $80,080.00 annually)
Legal Support Specialist: $38.50 - $47.00/hour ($80,080.00 - $97,760.00 annually)
Senior Legal Support Specialist: $47.50 - $58.50/hour ($98,800.00 - $121,680.00 annually)
Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.
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Who's Hiring
What Employers Look For
The qualifications that appear most often in business support specialist jobs.
- Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook
- One to three years of administrative, operations, or office support experience
- Strong written and verbal communication skills for internal and external stakeholders
- Experience scheduling meetings, managing calendars, and coordinating travel or logistics
- Ability to maintain accurate records, databases, and filing systems
- Associate or bachelor's degree in business administration or a related field
Tips for Your Business Support Specialist Job Search
Tailor your resume to the posting
Business support specialist postings vary widely by industry, so mirror the exact terminology each listing uses. If a healthcare employer says 'operational support' and a financial firm says 'administrative coordination,' reflect their language back in your bullet points.
Highlight cross-functional coordination experience
Employers in this role prioritize candidates who have worked across multiple departments. Call out specific examples where you supported more than one team simultaneously, such as handling scheduling and reporting for both finance and operations.
Apply early to roles that fit
Migrate Mate lists business support specialist openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Prepare concrete examples of process improvements
Interviewers for business support roles consistently ask how you have streamlined workflows or reduced administrative bottlenecks. Prepare two or three specific examples where your coordination or organization measurably reduced turnaround time or errors.
Certify your proficiency in office productivity tools
Many applicants claim spreadsheet or presentation software skills without proof. A recognized certification in Microsoft Office or Google Workspace gives your application a concrete credential that stands out when screening panels compare similar candidates.
Follow up after the interview with a summary note
A brief follow-up email that recaps one specific point from the conversation reinforces your attention to detail, the core trait business support roles demand, and keeps your name top of mind during the decision period.
Business Support Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most business support specialists?
The most active employers for business support specialists right now are FIRST DAKOTA NATIONAL BANK, JD, and Falcata, and the most openings are in South Dakota, California, and Texas, based on current listings on Migrate Mate as of November 2026. Healthcare systems, financial services firms, and large government contractors tend to post the highest volumes of these roles.
How many business support specialist jobs are remote?
About 78% of business support specialist openings are fully remote or hybrid as of November 2026, though the share varies by industry. Administrative coordination and reporting-heavy sub-roles are the most likely to be offered remotely, while roles that require on-site document handling or in-person executive support are predominantly on-site.
How do you become a business support specialist?
Start by building a foundation in office administration through coursework or an associate degree in business administration. Gain hands-on experience in scheduling, records management, and cross-team coordination in any entry-level administrative role. Develop proficiency in productivity and project-tracking software, then pursue roles that expand your scope to budgeting support or operational reporting.
Can you get hired as a business support specialist with little or no experience?
Yes, many employers hire candidates with limited direct experience if you can demonstrate transferable skills. Administrative internships, office volunteer work, or part-time coordination roles in any industry count. Highlighting strong organizational habits, proficiency in office software, and a specific example of managing competing priorities can offset a shorter work history when applying.
What does the business support specialist interview process look like?
Most employers start with a phone or video screen focused on your administrative background and software skills. A second round typically involves behavioral questions where you walk through past examples of prioritization, communication, and problem-solving under pressure. Some employers add a short practical exercise, such as drafting an email or organizing sample data, before a final hiring-manager conversation.
Where can I find and apply to business support specialist jobs?
You can find and apply to business support specialist jobs on Migrate Mate, which lists current openings from across the United States. Search the available roles, find the listings that match your background and location preferences, and apply directly to each one that fits.
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