Clinical Administrative Assistant Jobs
Clinical Administrative Assistant jobs are open across healthcare systems, hospitals, outpatient clinics, and medical groups, at every level from entry-level to senior, with specializations in patient scheduling, medical records, and clinical support coordination. Scan the live roles below and apply to whichever ones fit.
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Bluestone delivers great outcomes by bringing exceptional care to patients living with complex, chronic conditions and disabilities. Our unique, robust model of care goes beyond primary care services — our multidisciplinary care teams collaborate with patients, their families and other healthcare providers to deliver care that is preventative, proactive and tailored to their unique needs.
Using an evidence-based approach focused on quality care management and data-driven medical decisions, Bluestone care teams collaborate to manage patients' chronic conditions, address social determinants of health, manage transitions to and from inpatient settings, provide behavioral health support and more. Under our model of care, Bluestone patients experienced 21% fewer ER visits, 36% fewer hospitalizations and 41% fewer hospital readmissions compared to patients with similar conditions and complexities over the same time period.
Our care teams travel directly to patients who reside in Assisted Living, Memory Care and Group Home communities throughout Minnesota, Wisconsin and Florida and are supported by clinical operations and administrative colleagues who work remotely or at our corporate offices in Stillwater, Minnesota, and Tampa, Florida.
Our success is only possible through the hard work of our employees who bring our core values of Dedication, Excellence, Collaboration and Caring to life every day. Bluestone has been named to the Star Tribune's Top Workplace list for the 14th year in a row! Bluestone also achieved Top Workplace USA 2021-2026! In 2022, Bluestone Accountable Care Organization (ACO) was the best performing ACO in the country as measured by the overall savings per Medicare beneficiary.
Position Overview:
Bluestone Physician Services is seeking four (4) detail-oriented and organized Temporary Clinical Operations Administrative Assistants to support our Clinical Operations and Clinical Liaison teams. This temporary assignment is expected to last 2 to 6 months, with three (3) full-time positions (40 hours per week) and one (1) part-time position (20 hours per week) available.
In this role, you will provide vital administrative and patient support to ensure seamless daily clinical workflows. The ideal candidate will bring demonstrated administrative experience within a healthcare environment, along with working knowledge of medical terminology, healthcare systems, and Electronic Medical Records (EMR).
Number of Temporary Positions: 4
Durations of Temporary Assignment: 2-6 months, depending upon business needs
Schedule: Weekdays Monday thru Friday, regular business hours, no nights, weekends or holidays
Location: This is a remote, work-from-home position. Candidates MUST be based in one of Bluestone's core markets: Minnesota, Wisconsin, or Florida.
Salary: $20 per hour.
Responsibilities may include:
- Care & Referral Coordination: Assist with processing outpatient specialty care and diagnostic imaging referrals, scheduling patient appointments, and connecting patients with necessary resources.
- Medical Records & Document Management: Maintain accurate patient data in our Electronic Medical Record (EMR) system. Sort digital fax inboxes, route provider-to-provider documents, prevent duplicates, and upload patient certifications.
- Communication & Phone Support: Handle incoming non-clinical calls from patients, families, and external healthcare partners, maintaining clear and responsive communication across the care team.
- Operations & Administrative Support: Assist with general back-office workflows, including reviewing, tracking, or coordinating clinical supply requests, as well as handling digital/physical patient mailings and returned mail processing as needed.
Qualifications:
Education/Certification/Experience
- Experience: Previous administrative or office experience required; prior experience in a healthcare setting or with Electronic Medical Records (EMR) is a plus.
- Healthcare Knowledge: Basic familiarity with medical terminology and reading patient care notes is helpful.
Knowledge/Skills/Abilities
- Knowledge of medical terminology and understanding of patient care notes.
- Proficient in navigating electronic medical record systems and working with patient care
- Ability to assist providers and facilitate an efficient, organized administration flow.
- Ability to problem solve and work well under pressure.
- Detail oriented and accurate.
- Collaborates effectively within team settings with clinical and non-clinical staff.
- Ability to deal with change and ambiguity.
- Excellent interpersonal and customer service skills.
- Excellent written and verbal communication skills.
- Comfortable navigating electronic medical record systems and working with patient care notes.
- Computer proficient, 55+ WPM typing.
- Demonstrated ability to read, write, speak, and understand the English language.
Bluestone Perks:
- Company sponsored laptop and computer accessories
- Regular business hours
Bluestone delivers great outcomes by bringing exceptional care to patients living with complex, chronic conditions and disabilities. Our unique, robust model of care goes beyond primary care services — our multidisciplinary care teams collaborate with patients, their families and other healthcare providers to deliver care that is preventative, proactive and tailored to their unique needs.
Using an evidence-based approach focused on quality care management and data-driven medical decisions, Bluestone care teams collaborate to manage patients' chronic conditions, address social determinants of health, manage transitions to and from inpatient settings, provide behavioral health support and more. Under our model of care, Bluestone patients experienced 21% fewer ER visits, 36% fewer hospitalizations and 41% fewer hospital readmissions compared to patients with similar conditions and complexities over the same time period.
Our care teams travel directly to patients who reside in Assisted Living, Memory Care and Group Home communities throughout Minnesota, Wisconsin and Florida and are supported by clinical operations and administrative colleagues who work remotely or at our corporate offices in Stillwater, Minnesota, and Tampa, Florida.
Our success is only possible through the hard work of our employees who bring our core values of Dedication, Excellence, Collaboration and Caring to life every day. Bluestone has been named to the Star Tribune's Top Workplace list for the 14th year in a row! Bluestone also achieved Top Workplace USA 2021-2026! In 2022, Bluestone Accountable Care Organization (ACO) was the best performing ACO in the country as measured by the overall savings per Medicare beneficiary.
Position Overview:
Bluestone Physician Services is seeking four (4) detail-oriented and organized Temporary Clinical Operations Administrative Assistants to support our Clinical Operations and Clinical Liaison teams. This temporary assignment is expected to last 2 to 6 months, with three (3) full-time positions (40 hours per week) and one (1) part-time position (20 hours per week) available.
In this role, you will provide vital administrative and patient support to ensure seamless daily clinical workflows. The ideal candidate will bring demonstrated administrative experience within a healthcare environment, along with working knowledge of medical terminology, healthcare systems, and Electronic Medical Records (EMR).
Number of Temporary Positions: 4
Durations of Temporary Assignment: 2-6 months, depending upon business needs
Schedule: Weekdays Monday thru Friday, regular business hours, no nights, weekends or holidays
Location: This is a remote, work-from-home position. Candidates MUST be based in one of Bluestone's core markets: Minnesota, Wisconsin, or Florida.
Salary: $20 per hour.
Responsibilities may include:
- Care & Referral Coordination: Assist with processing outpatient specialty care and diagnostic imaging referrals, scheduling patient appointments, and connecting patients with necessary resources.
- Medical Records & Document Management: Maintain accurate patient data in our Electronic Medical Record (EMR) system. Sort digital fax inboxes, route provider-to-provider documents, prevent duplicates, and upload patient certifications.
- Communication & Phone Support: Handle incoming non-clinical calls from patients, families, and external healthcare partners, maintaining clear and responsive communication across the care team.
- Operations & Administrative Support: Assist with general back-office workflows, including reviewing, tracking, or coordinating clinical supply requests, as well as handling digital/physical patient mailings and returned mail processing as needed.
Qualifications:
Education/Certification/Experience
- Experience: Previous administrative or office experience required; prior experience in a healthcare setting or with Electronic Medical Records (EMR) is a plus.
- Healthcare Knowledge: Basic familiarity with medical terminology and reading patient care notes is helpful.
Knowledge/Skills/Abilities
- Knowledge of medical terminology and understanding of patient care notes.
- Proficient in navigating electronic medical record systems and working with patient care
- Ability to assist providers and facilitate an efficient, organized administration flow.
- Ability to problem solve and work well under pressure.
- Detail oriented and accurate.
- Collaborates effectively within team settings with clinical and non-clinical staff.
- Ability to deal with change and ambiguity.
- Excellent interpersonal and customer service skills.
- Excellent written and verbal communication skills.
- Comfortable navigating electronic medical record systems and working with patient care notes.
- Computer proficient, 55+ WPM typing.
- Demonstrated ability to read, write, speak, and understand the English language.
Bluestone Perks:
- Company sponsored laptop and computer accessories
- Regular business hours
Clinical Administrative Assistant Jobs by Experience Level
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Find JobsClinical Administrative Assistant Job Market
Who's Hiring
Top Industries Hiring
- Insurance
What Employers Look For
The qualifications that appear most often in clinical administrative assistant jobs.
- Proficiency with EHR software such as Epic, Cerner, or Meditech
- Experience scheduling patient appointments and managing clinical calendars
- Knowledge of medical terminology and basic clinical office procedures
- High school diploma or GED required, associate degree preferred by many employers
- Certified Medical Administrative Assistant or similar credential preferred
- Strong written and verbal communication skills for patient and provider interaction
Tips for Your Clinical Administrative Assistant Job Search
Tailor your resume to the clinical setting
Highlight your experience with EHR platforms like Epic or Cerner by name, not just 'electronic health records.' Hiring managers scan for system familiarity fast, and naming the specific software you've used signals you can contribute from day one.
Certify your administrative credentials before applying
A Certified Medical Administrative Assistant credential sets your resume apart from candidates with only on-the-job experience. If you haven't completed one, prioritize it before applying to roles that list it as preferred, since those postings often filter resumes by its absence.
Apply early to roles that fit
Migrate Mate lists clinical administrative assistant openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Filter openings by clinical department type
A clinical administrative assistant role in an oncology department runs differently than one in primary care or behavioral health. When searching, refine by department or specialty to find postings where your background in a specific care environment is actually relevant.
Prepare for scenario-based interview questions
Interviewers for clinical administrative roles often ask how you'd handle a provider running behind while a waiting room fills. Practice walking through real triage situations from past roles, focusing on how you communicated with both patients and clinical staff under pressure.
Negotiate start dates around any required onboarding
Many healthcare employers require HIPAA compliance training, background checks, and immunization verification before your first day. Build that timeline into your offer conversation so your start date is realistic and you don't lose the role over a paperwork delay.
Clinical Administrative Assistant Jobs: Frequently Asked Questions
Which companies are hiring the most clinical administrative assistants?
Cleveland Clinic, Optum, and Ann & Robert H. Lurie Children's Hospital of Chicago are hiring the most clinical administrative assistants right now, with openings concentrated in California, Ohio, and Illinois, based on current listings on Migrate Mate as of November 2026. Volume tends to track with large health system expansions and outpatient clinic growth in those states.
How many clinical administrative assistant jobs are remote?
About 43% of clinical administrative assistant openings are fully remote or hybrid as of November 2026, though the role is predominantly on-site given its patient-facing nature. Remote and hybrid options are most common in prior authorization, medical records review, and telehealth support, where patient contact happens by phone or portal rather than in person.
How do you become a clinical administrative assistant?
Start by completing a high school diploma or GED, then pursue a certificate or associate degree program in medical administration or health information technology. Gain familiarity with at least one major EHR platform, obtain a recognized credential such as the Certified Medical Administrative Assistant, and apply to entry-level roles in outpatient clinics or physician practices to build hands-on experience.
Can you get a clinical administrative assistant job with little or no experience?
Yes, many healthcare employers hire candidates with no direct clinical administrative experience if they hold a relevant certificate and can demonstrate EHR proficiency, strong communication skills, and comfort in a fast-moving patient care environment. Applying to smaller outpatient practices or federally qualified health centers often gives first-time candidates a better foothold than large hospital systems, which tend to prefer prior clinical office exposure.
What does the clinical administrative assistant interview process look like?
Most employers start with a phone screen focused on your EHR experience and scheduling background, followed by an in-person or video interview with the office manager or clinical supervisor. You may be asked scenario questions about handling high patient volume, managing provider schedule conflicts, or maintaining confidentiality. Some roles include a short skills assessment covering medical terminology or software navigation before an offer is extended.
Where can I find and apply to clinical administrative assistant jobs?
You can find and apply to clinical administrative assistant jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and clinical specialty, then apply directly to each listing that fits your background and location preferences.
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