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Job Profile:

HR Services Specialist 3

Job Family:

HR Services

Time Type:

Full time

Max Pay – Depends on experience:

$70,000.00 USD Annual

Apply before 11: 59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Position Salary Range:

• $60,000-$70,000 annually, DOE

The School of International Letters and Cultures (SILC) at the Tempe campus seeks a highly detail orientated Department HR Manager to manage human resources functions for the unit. Under the general direction of the Asst. Director of Operations, the successful candidate will be a reliable self-starter who is able to prioritize and independently manage their workload to meet set deadlines. The candidate will be responsible for the development and implementation of human resources management and operations strategies. The position also includes improving operational effectiveness and efficiency while providing HR leadership and direction to management and staff, not only transactional HR processing.

The functions require keen attention to detail, excellent communication skills, discretion, and judgement. The duties include but are not limited to faculty personnel actions; academic and non-academic staffing coordination; payroll management; immigration matters, human resource compliance; maintaining and retention of unit personnel files and other functions designated by the school.

Essential Duties:

• Performs management-level oversight of HR operations.
• Manages faculty, postdoc, staff, and student worker searches, retirements/resignations, job changes, and terminations in Workday and Interfolio, ensuring onboarding and offboarding is complete.
• Assess unit operational functions and develop procedures, objectives, and strategies to improve efficiency, accuracy, compliance, and service delivery.
• Advise, interpret, and provide direction to management and staff on university rules, HR procedures, payroll matters, benefits concerns, and applicable federal, state, and local laws/regulations.
• Provides support for the unit’s academic personnel processes - promotion/tenure, career-track promotions, probationary reviews, progress towards tenure reviews, academic appointments, administrative appointments, and Notice of Appointments.
• Manages Faculty Associate hires/renewals and Summer faculty Teaching/Other/Research hires/renewals and TA/RA hires/renewals.
• Oversees the unit’s timekeeping operations and coordinates with supervisors to ensure all time entries are accurate and approves all unit time submitted by payroll deadlines. Maintains accurate records of time reporting for audit purposes.
• Coordinates with OHR as the unit contact for Leave of Absence requests.
• Processes payroll cost allocations and accounting adjustments, as needed, working collaboratively with other ASU units when appropriate.
• Manages HR and payroll quality control - resolves payroll discrepancies and works as a liaison between the unit and OHR and/or Payroll.
• Manage contingent worker, faculty affiliate, and adjunct processes.
• Coordinate all faculty visa application and renewal processes, such as but not limited to H1-B, J-1 Visas, and permanent residency.
• Work closely with the Asst. Director of Operations to review payroll expenditure requests and obtain expenditure approvals in accordance with established financial guidelines and policies.
• Assists as needed with the unit's faculty annual evaluation process.
• Track and ensure trainings and benefits enrollment are complete.
• Maintain appropriate personnel records based on OHR, state and federal guidelines.
• Ensure compliance with employment laws and institutional policies.
• Oversees and manages the response to internal and external audit requests, including payroll reconciliation documentation.
• Works closely with college administration and central OHR Benefits office to coordinate faculty and staff benefit issues.
• Advises and assists managers and staff in the handling of employee relations issues, complaints and/or grievances and determination of appropriate actions. Providing alternatives, facilitating decision-making, and helping determine appropriate actions.
• Participates in a variety of departmental, college, and university-wide initiatives and meetings to represent unit's interests in the area of human resources and to ensure an integrative/collaborative support of college and university interests.
• Works closely with college administration and central OHR to develop and implement all departmental human resource activities to ensure adherence with university policies, practices and regulations.
• Provide back up support to SILC Front desk, faculty candidate itineraries and travel arrangements.
• Performs other duties as assigned to ensure the continuity of unit operations and to meet customer service needs.

Desired Qualifications:

• Demonstrated knowledge of human resources management.
• SHRM-CP or SHRM-SCP credential (or equivalent)
• Knowledge of business operations including budget review, payroll reconciliations, and other financial processes.
• Experience working in higher education or academic unit.
• Experience processing a high volume of HR/payroll/academic operations and maintaining confidential personnel file.
• Experience in processing and managing immigration matters: visas, e.g. O-1, H1-B, J-1, and permanent residency
• Demonstrated knowledge of FLSA, FMLA, ACA and University policies and procedures
• Experience with ASU systems such as Workday, Interfolio, Peoplesoft, Analytics, Microsoft Excel, DropBox, and Googlesheets
• Experience effectively utilizing new technology, practices, policies and methods
• Skill in effective communication, both verbal and written.
• Ability to work effectively and adapt in an environment subject to quickly changing priorities, sensitive/confidential information and short deadlines.
• Experience in working effectively and collaboratively with faculty, staff and students.
• Ability to clearly communicate verbally, read, write, see and hear to perform essential functions.
• Ability to quickly change priorities which may include and/or are subject to resolution of conflicts.

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work and attend meetings. Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds. Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, calculator, copier, telephone and associated computer/technology peripherals.

The position is eligible for flexible work option of remote work 2 days of the week after initial training period, subject to approvals per ASU policy.

Department Statement:

The School of International Letters and Cultures is one of 19 academic units within The College of Liberal Arts and Sciences where students receive rich educational experiences that prepare them for life and citizenship in the modern world. In addition to courses taught by world-class faculty in both ancient and modern languages and cultures, students are exposed to various world languages and cultures through study abroad programs, full-year or semester-long language and cultural immersion programs, on-campus international guest speakers, international student organizations, intensive language study, and mentorship by internationally recognized faculty. With a teaching and research staff of approximately 200 faculty, lecturers, instructors, faculty associates, and graduate teaching assistants, SILC offers 28 undergraduate degrees, 12 graduate degrees, 15 summer study abroad programs and has approximately 600 majors and 70 graduate students.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

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In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

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Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.