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Job Profile:

Administrative Operations Specialist 3

Job Family:

Administrative Operations

Time Type:

Full time

Max Pay – Depends on experience:

$65,000.00 USD Annual

Apply before 11: 59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:

Supports and instructs those served by the department with complex queries, applies specialized knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description:

The Computational Neuropsychology & Simulation (CNS) Laboratory is seeking an Admin Associate, Research to join its team and support the CNS Lab in managing its day-to-day contracts and grants administrative operations.

Salary Range: $57,900 - $65,000, DOE

Essential Duties:

• Participates with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines.
• Develops and communicates reports supporting project status.
• Effectively communicates with the CNS Lab Team relaying information that may require their follow up or input ensuring all deadlines are met.
• Prioritizes workload to meet pre-determined deadlines, determine urgency of workload and forward completed product to the appropriate level intra or interdepartmentally.
• Customer Service - Responds to requests for data from multiple areas by communicating to the next level for approval.
• Attends staff/committee meetings as assigned.
• Prepares CNS Lab leadership with data for review prior to meeting and with any necessary follow up after the meetings.
• Must be able to enter information and proof the information prior to the deadline to ensure data accuracy before any transmittals to leadership or external sources.
• Provides training to other staff members as requested.
• Provides regular updates to CNS Lab leadership throughout the duration of projects to ensure deadlines will be met and any issues are identified.
• Demonstrates accuracy and thoroughness in entering information into the Computer systems.
• Performs other duties and projects as assigned.
• Understands, applies, and advises on university and government policies for projects.
• Serves as a resource on subject area and overall technical resource to principal investigator and other university staff.
• Participates in and contributes to process improvements.
• Participates as a mentor and provides cross-training, as necessary.
• Experience in creating and analyzing statistical reports.
• Must be able to utilize computer technology to access data, maintain records and generate reports.
• Requires strong interpersonal and communication skills (verbal and written), strong financial and accounting acumen, the ability to follow through with assigned tasks within established time frames and minimal supervision in a fast-paced environment, and exceptional focus on attention to detail and accuracy.
• Must be skilled in using the Microsoft Office Suite (especially Excel), other internet applications (task management, search engines, online portals), and similar software.
• Broad knowledge of relevant research computer software (e.g., Microsoft Access, Outlook, SPSS, Visio, SunGard, Trello, Discord).
• Competency in project management.
• Applicant must ensure confidentiality when dealing with sensitive information, including but not limited to student, staff, or faculty files.

Other Duties:

• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
• Regular review of completed tasks.
• Frequent bending, reaching, lifting, pushing and pulling up to 20 pounds (light).
• Ability to lift and transport heavy objects/items up to 10 pounds (sedentary).
• Use critical thinking to make decisions and/or analyze and report data.
• Deliver presentations to a variety of audiences.
• Initiate confidential correspondence on behalf of the project.
• Supervise Staff and/or students.
• Work both independently and within a complex structured team.
• Use office equipment.

Desired Qualifications:

• Preferred Education: Bachelor’s degree in Business (Accounting/Finance preferred).
• Educational administrative experience.
• Directly related contracts/grants administration experience.
• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
• Ability to review a proposal or manage a project with an understanding of the overall scope and goal of each sponsored project.
• Ability to clearly communicate to perform essential functions.

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse. Required to stand for varying lengths of time and walk (moderate) distances to perform work. Position may involve shared offices/space.

Department Statement:

The Edson College of Nursing and Health Innovation is distinguished as a model for excellence and inspiration in nursing and interprofessional practice, education and research to advance knowledge and innovative practice models, and new solutions to optimize the health and well-being of our local, national and global communities.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Downtown Phoenix

Funding:

Grant Funded

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit the wellness site.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

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