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INTRODUCTION

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

ABOUT THE JOB

The School of Nursing is seeking a dynamic and detail-oriented professional to oversee office operations and support the day-to-day functions of a busy, multi-unit environment. This role will supervise administrative staff, coordinate communications, and manage key operational processes while partnering with leadership to support strategic goals.

The ideal candidate will bring strong organizational and problem-solving skills, with experience managing events, overseeing procurement, and ensuring efficient office workflows. Serving as a critical point of coordination, this individual will help drive operational effectiveness, support team performance, and contribute to the overall success of the department.

PRIMARY RESPONSIBILITIES:

• Manages office operations and supervises at least one regular staff employee.
• Researches and compiles information for reports and presentations, and may assist in developing operational goals and strategies for the office.
• Reviews and may respond to incoming communications and inquiries; refers issues to appropriate parties when necessary.
• Conducts meetings to address specific business and office operational issues and develops recommendations and action plans towards effective resolutions.
• May act as a spokesperson for the department in the absence of leadership.
• Supervises and schedules administrative support staff, processes various human resources transactions, and may assist in addressing employee issues/concerns and in determining appropriate courses of action.
• Oversees procurement of equipment and supplies.
• Plans and executes meetings, functions, and special events for multiple units and departments. Collaborates with staff and clients to establish event goals and objectives; develops and recommends event operating procedures; establishes and manages event planning timelines; creates task assignments; and proposes resources needed to execute the event.

KEY RESPONSIBILITIES:

• Assists in coordinating, providing input for, monitoring and improving the human resources and business operational activities.
• Assists in planning, implementing and evaluating a variety of activities and special projects affecting area's operations.
• Coordinates or assists in preparing departmental budgets and forecasts of future budget requirements.
• May ensure that awarded grants conform to defined budget parameters.
• Negotiates new and renewal contracts with vendors.
• Directs logistical and clerical support activities, and coordinates specific data collection efforts and special projects.
• Designs and generates reports.
• May supervise staff.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in business, finance or related field and three years of professional business or management experience, OR equivalent combination of experience, education, and training.
• Some positions in this classification may require previous supervisory experience.

PREFERRED QUALIFICATIONS:

• One or more years of experience in business operations or administration.
• Experience working in higher education, healthcare, or academic environments.
• One or more years of supervisory experience with direct reports.
• Advanced proficiency in Microsoft Office Suite (especially Excel, PowerPoint).
• Highly organized with strong attention to detail.
• Proactive and solutions-oriented mindset.
• Ability to manage competing priorities in a multi-unit organization.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.