JTS Visa Sponsorship USA

Summary:

HR Coordinator works closely with the leadership and HR team to provide support for a variety of functions across the organization. This role will assist with tasks for the leadership team as well as Payroll, Benefits, employee files, and document management. This individual will be highly skilled at prioritizing and coordinating many tasks concurrently. This position is an integral part of the day-to-day support that our company’s success.

Accountabilities:

- Welcome guests and greet visitors, answer inquiries, and create a welcoming environment.
- Answer phone calls and direct the caller to the appropriate personnel, department, or voicemail to ensure all calls are addressed.
- Organizing and maintaining files and databases in a confidential manner.
- Receiving deliveries, daily sorting and distributing incoming mail and outgoing mail.
- Scheduling appointments, meetings, or reservations as needed.
- Maintaining office supply inventory by checking stock to determine inventory levels.
- Prioritize and oversee special projects assigned by leadership, including those of a sensitive or confidential nature; gather and organize data to prepare reports for review and action by others.
- Help with timekeeping, assisting with correcting time punches when needed and pulling daily reports for site leaders.
- Employee records and documentation – serve as the administrative recordkeeper.
- Assist with maintaining accurate and up-to-date employee records from onboarding through entire employment lifecycle.
- Assist with HR policy adherence and tracking in coordination with the HR team.
- Remain knowledgeable in compliance with federal, state, and local employment laws/regulations.
- Assist with employee relations – serve as a point of contact in answering employee questions regarding all administrative HR functions.
- Support employee engagement initiatives and events.
- Assist with first day New Employee Orientation (NEO) utilizing standardized template and tools.
- Other duties as assigned.

Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

Attributes

- Safety First: Supports HR policies, documentation, and compliance practices to help maintain a safe and compliant workplace across all JTS facilities.
- Have Humanity: Demonstrates empathy and professionalism when assisting employees, fostering a positive and supportive workplace experience.
- Be Transparent: Communicates clearly and accurately, ensuring employees and leaders have timely and reliable information.
- Drive Innovation: Identifies opportunities to improve HR administrative processes, organization, and employee support systems.
- Be Resilient: Adapts to shifting priorities and supports a wide range of HR and administrative functions in a fast-paced environment.
- Always Reliable: Provides consistent, dependable support to HR, leadership, and employees, ensuring tasks are completed accurately and on time.
- Grit: Handles competing priorities and administrative challenges with determination, maintaining focus on supporting employees and organizational success.

Required Knowledge/Experience:

- High School Diploma or equivalent is desired OR any combination of education and experience that demonstrates the ability to perform the job duties (required)
- 1-3 years of HR support and/or Office Administrative experience (required)
- Understanding of general HR policies, practices, benefits, recruiting and timekeeping.
- Professionalism to maintain confidentiality of sensitive information at all times.
- Excellent organizational and communication (verbal and written) and proper telephone etiquette.
- Strong technical skills including intermediate or above experience level in MS Office applications.
- Experience supporting or working in Onboarding.
- The ability to effectively evaluate candidates based on job requirements and cultural fit.
- Knowledge of applicable labor laws, regulations, and EEO guidelines, and is able to coach others on the same.
- Effective time management with the ability to think beyond the task at hand.
- Experience in creating and maintaining reports and timekeeping tracking.
- Deadline driven work ethic with the ability to change course when needed.
- Innovative and creative – finding solutions and resolving challenges – thinking ‘outside the box’
- Have reliable attendance, be respectful and responsible at work.
- Ability to pass a background check and drug screening.