Administrative Assistant Jobs at MultiCare Health System with Visa Sponsorship
Administrative Assistant roles at MultiCare Health System sit at the center of healthcare operations, supporting clinical and administrative teams across a large regional health system. MultiCare has a track record of sponsoring international talent for administrative functions, making it a realistic target for visa-holding job seekers with healthcare office experience.
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Get Access To All JobsJoin a team that shares your calling
At MultiCare, you’re more than just a job title — you’re part of a team built on trust that cares for each other, our patients and our communities. Belonging here means living our mission and values every day. If your purpose and passions align with ours, you’ll find a place to grow, do meaningful work and build a career you love in a community that feels like home.
FTE: 1.0
Shift: Day
Schedule: Day
Position Summary
The Senior Administrative Assistant ensures the efficient and smooth day-to-day operations of an assigned department by providing a variety of complex administrative support functions involving highly sensitive and privileged information. A broad range of responsibilities generally include maintaining work schedules; arranging for conference attendance and travel needs; organizing meetings; composing and or editing memos; preparing meeting materials; tracking and reporting on financial and operational metrics; creating spreadsheets and presentations; monitoring budgetary data; handling administrative requests and queries; interpreting departmental and/or corporate policies and procedures and coordinating special projects.
Requirements
- Minimum two (2) years of college or successful completion of a vocational secretarial course
- AA or BA degree preferred
- Minimum five (5) years of high level administrative assistant or secretarial experience
- Previous administrative assistant experience in a health care setting preferred
About Tacoma General Hospital
MultiCare Tacoma General Hospital, in the heart of Tacoma, WA, is a 367-bed regional medical center delivering cutting-edge care. With a 24-hour Emergency Department, Level II Adult Trauma Center, advanced cardiac, neurological, orthopedic and robotic surgery, Tacoma General combines innovation with compassionate care. Home to the MultiCare Regional Cancer Center, a Family Birth Center and specialized neonatal care in partnership with Mary Bridge Children’s, our collaborative, mission-driven teams offer a rewarding environment for career growth and professional excellence.
About the Tacoma Community
Tacoma, just 30 miles south of Seattle, blends big-city amenities with the beauty of the Pacific Northwest. From scenic waterfronts and mountain trails to vibrant arts, dining and brewery scenes, Tacoma offers something for everyone — outdoor enthusiasts, families and young professionals alike. With strong schools and universities, it’s a city where you can live, work and play.
Why MultiCare?
Rooted in the local community
Partnering with patients, families and neighbors across the Pacific Northwest for more than 140 years.
Growth and education
Competitive tuition assistance, award-winning residencies, fellowships and career development to invest in you.
Well-being and support
Generous PTO, Code Lavender and Employee Assistance Programs to help you maintain balance and feel cared in your work and life.
Living our values
Respect, integrity, kindness and collaboration guide how we care for patients, communities and each other.
Belonging for all
Resource Groups and outreach programs help ensure every team member feels safe, seen, heard and valued.
Pacific Northwest lifestyle
Work and live where natural beauty, adventure and strong community connections are part of everyday life.
Pay and Benefit Expectations
We provide a comprehensive benefits package, including competitive salary, medical, dental and retirement benefits and paid time off. As required by various pay transparency laws, we share a competitive range of compensation for candidates hired into each position. The pay scale is $24.83 - $35.71 USD. However, pay is influenced by factors specific to applicants, including but not limited to: skill set, level of experience, and certification(s) and/or education. If this position is associated with a union contract, pay will be reflective of the appropriate step on the pay scale to which the applicant’s years of experience align.
Associated benefit information can be viewed here.
Join a team that shares your calling
At MultiCare, you’re more than just a job title — you’re part of a team built on trust that cares for each other, our patients and our communities. Belonging here means living our mission and values every day. If your purpose and passions align with ours, you’ll find a place to grow, do meaningful work and build a career you love in a community that feels like home.
FTE: 1.0
Shift: Day
Schedule: Day
Position Summary
The Senior Administrative Assistant ensures the efficient and smooth day-to-day operations of an assigned department by providing a variety of complex administrative support functions involving highly sensitive and privileged information. A broad range of responsibilities generally include maintaining work schedules; arranging for conference attendance and travel needs; organizing meetings; composing and or editing memos; preparing meeting materials; tracking and reporting on financial and operational metrics; creating spreadsheets and presentations; monitoring budgetary data; handling administrative requests and queries; interpreting departmental and/or corporate policies and procedures and coordinating special projects.
Requirements
- Minimum two (2) years of college or successful completion of a vocational secretarial course
- AA or BA degree preferred
- Minimum five (5) years of high level administrative assistant or secretarial experience
- Previous administrative assistant experience in a health care setting preferred
About Tacoma General Hospital
MultiCare Tacoma General Hospital, in the heart of Tacoma, WA, is a 367-bed regional medical center delivering cutting-edge care. With a 24-hour Emergency Department, Level II Adult Trauma Center, advanced cardiac, neurological, orthopedic and robotic surgery, Tacoma General combines innovation with compassionate care. Home to the MultiCare Regional Cancer Center, a Family Birth Center and specialized neonatal care in partnership with Mary Bridge Children’s, our collaborative, mission-driven teams offer a rewarding environment for career growth and professional excellence.
About the Tacoma Community
Tacoma, just 30 miles south of Seattle, blends big-city amenities with the beauty of the Pacific Northwest. From scenic waterfronts and mountain trails to vibrant arts, dining and brewery scenes, Tacoma offers something for everyone — outdoor enthusiasts, families and young professionals alike. With strong schools and universities, it’s a city where you can live, work and play.
Why MultiCare?
Rooted in the local community
Partnering with patients, families and neighbors across the Pacific Northwest for more than 140 years.
Growth and education
Competitive tuition assistance, award-winning residencies, fellowships and career development to invest in you.
Well-being and support
Generous PTO, Code Lavender and Employee Assistance Programs to help you maintain balance and feel cared in your work and life.
Living our values
Respect, integrity, kindness and collaboration guide how we care for patients, communities and each other.
Belonging for all
Resource Groups and outreach programs help ensure every team member feels safe, seen, heard and valued.
Pacific Northwest lifestyle
Work and live where natural beauty, adventure and strong community connections are part of everyday life.
Pay and Benefit Expectations
We provide a comprehensive benefits package, including competitive salary, medical, dental and retirement benefits and paid time off. As required by various pay transparency laws, we share a competitive range of compensation for candidates hired into each position. The pay scale is $24.83 - $35.71 USD. However, pay is influenced by factors specific to applicants, including but not limited to: skill set, level of experience, and certification(s) and/or education. If this position is associated with a union contract, pay will be reflective of the appropriate step on the pay scale to which the applicant’s years of experience align.
Associated benefit information can be viewed here.
See all 155+ Administrative Assistant at MultiCare Health System jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Administrative Assistant at MultiCare Health System roles.
Get Access To All JobsTips for Finding Administrative Assistant Jobs at MultiCare Health System Jobs
Frame Your Healthcare Admin Credentials Clearly
Highlight experience with electronic health records systems, medical scheduling software, or HIPAA compliance in your resume. MultiCare's administrative roles operate in regulated clinical environments, so credentials that show healthcare-specific office competency carry more weight than general admin experience.
Target Roles Across MultiCare's Regional Locations
MultiCare operates hospitals and clinics across Washington and Idaho, and administrative openings vary by facility. Applying broadly across their system rather than one location increases your chances of finding a hiring manager with both the role and the willingness to sponsor.
Confirm Sponsorship Eligibility Early in Conversations
Ask about visa support during the recruiter screening call, not after receiving an offer. MultiCare's HR team handles sponsorship centrally for administrative roles, so early confirmation prevents investing weeks in an interview process that can't accommodate your status.
Understand Which Visa Pathways Fit Administrative Roles
Administrative Assistant positions can qualify under H-1B if the role requires a bachelor's degree in a specific field. TN classification is available if you're Canadian or Mexican with qualifying credentials. F-1 OPT and CPT are often the fastest entry points for students already in the U.S.
Use Migrate Mate to Filter Open Roles by Sponsorship
Search Migrate Mate to browse verified Administrative Assistant openings at MultiCare filtered by the visa types they've supported. This saves time identifying which specific roles and locations are realistic options before you apply.
Plan Around DOL and USCIS Filing Timelines
If MultiCare pursues H-1B sponsorship for you, the Labor Condition Application must be certified by the DOL before USCIS filing begins. Build at least three to four months into your timeline between offer acceptance and expected start date to account for this process.
Administrative Assistant at MultiCare Health System jobs are hiring across the US. Find yours.
Find Administrative Assistant at MultiCare Health System JobsFrequently Asked Questions
Does MultiCare Health System sponsor H-1B visas for Administrative Assistants?
MultiCare Health System has sponsored H-1B visas for employees in administrative functions. Whether a specific Administrative Assistant role qualifies depends on whether the position requires at least a bachelor's degree in a directly related field, which is the core USCIS standard for H-1B specialty occupation status. Roles that involve healthcare administration, compliance, or systems coordination tend to meet that threshold more clearly than general clerical positions.
How do I apply for Administrative Assistant jobs at MultiCare Health System?
Applications go through MultiCare's careers portal at multicare.org/careers. Search by job title and filter by location across their Washington and Idaho facilities. You can also browse verified openings with sponsorship context on Migrate Mate, which helps you identify which Administrative Assistant postings align with your visa situation before investing time in the full application process.
Which visa types are commonly used for Administrative Assistant roles at MultiCare Health System?
MultiCare has supported a range of visa types for administrative positions, including H-1B, TN, F-1 OPT, F-1 CPT, J-1, and employment-based Green Card pathways such as EB-2 and EB-3. TN is often the most straightforward path for Canadian and Mexican nationals in qualifying administrative roles. F-1 OPT is commonly used by recent graduates already authorized to work in the U.S. while pursuing longer-term sponsorship.
What qualifications does MultiCare Health System expect for Administrative Assistant roles?
Most Administrative Assistant roles at MultiCare require at least a high school diploma, though positions supporting clinical departments or senior leadership often prefer or require a bachelor's degree. Proficiency with scheduling systems, electronic health records platforms, and tools like Microsoft Office Suite is consistently listed. Prior experience in a healthcare or hospital setting strengthens your application and is often a differentiating factor against competing candidates.
How do I handle visa sponsorship timing when pursuing an offer from MultiCare Health System?
The sequence matters significantly. If H-1B sponsorship is involved, MultiCare's HR team must file a Labor Condition Application with the DOL before USCIS can receive the petition. For cap-subject H-1B roles, you'd also need to clear the annual lottery, which runs once per year in March. Raise your visa situation with your recruiter at the screening stage so MultiCare's immigration contacts can assess feasibility before an offer is extended.
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