Otterbein University Visa Sponsorship Jobs USA
Otterbein University is a private liberal arts university in Westerville, Ohio, known for its student-centered academic community. For international professionals in higher education, Otterbein sponsors select visa types including H-1B visa and J-1 visa, making it a viable option for qualified faculty and professional staff roles.
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Otterbein University is seeking an organized, customer-focused Administrative Assistant to support the Business, Accounting, and Economics (BAE) Department.
The Administrative Assistant provides administrative and clerical support to the department chair and faculty while helping ensure the efficient operation of the department office. Serving as a primary point of contact for students, faculty, staff, and visitors, this role requires strong organizational skills, professionalism, attention to detail, and the ability to work independently. This is a full-time, non-exempt staff position working 37.5 hours per week.
Responsibilities
Department Operations & Administrative Support:
- Support the daily operations of the department and provide administrative support to the department chair and faculty.
- Maintain calendars, appointments, correspondence, records, meeting minutes, and departmental files.
- Assist with faculty searches, course scheduling, departmental publications, and other academic administrative functions.
- Monitor departmental budgets, purchase supplies and equipment, and coordinate office services and repairs.
- Maintain SharePoint documents and office systems while training faculty and student workers on departmental technologies.
- Serve as a resource to part-time faculty regarding departmental policies and procedures.
- Serve as the department's primary receptionist by assisting students, faculty, staff, and visitors, managing communications, and directing inquiries.
- Coordinate activities with university departments and arrange travel and lodging accommodations as needed.
Student, Faculty & Program Support:
- Serve as a liaison between students and faculty.
- Provide information regarding courses, schedules, and degree requirements.
- Coordinate prospective student visits with Admissions, Athletics, and faculty.
- Coordinate the administrative functions of the Internship Program.
- Assist with onboarding new faculty members, including adjunct faculty.
- Order instructor textbooks and manage textbook adoptions each semester.
- Collect and submit syllabi to Academic Affairs.
- Prepare correspondence, reports, instructional materials, and examinations.
- Produce the department newsletter during the academic year.
- Coordinate the BAE Student Ambassador Program.
University Service:
- Serve as a member of Staff Assembly and participate in meetings, events, and committee work as assigned.
Other Duties:
- Perform additional duties as assigned.
SUPERVISORY RESPONSIBILITIES:
- Interview, hire, schedule, train, and support undergraduate work-study students employed by the department.
- Process student employment paperwork and timesheets.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform the essential duties described. The qualifications below represent the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education & Experience:
- High school diploma or equivalent required.
- A minimum of three (3) years of directly related administrative or secretarial experience.
- Experience using Microsoft Office and office technology.
Core Competencies:
- Strong written and verbal communication, interpersonal, and customer service skills.
- Excellent organizational skills with strong attention to detail.
- Ability to exercise initiative, independent judgment, and maintain confidentiality.
- Ability to work both independently and collaboratively with diverse university constituents.
- Basic mathematical proficiency and strong supervisory skills.
Technical Skills:
- Proficiency with Microsoft Office applications, including Word, Excel, SharePoint, Teams, and Forms.
- Familiarity with Canvas, spreadsheet software, and general office technology.
- Knowledge of general office and basic bookkeeping procedures.
- Ability to operate office equipment and adapt to new technologies and software applications.
Reasoning Ability:
The position requires the ability to:
- Exercise sound judgment and independent decision-making in new or unfamiliar situations.
- Manage multiple priorities while maintaining accuracy and attention to detail.
- Maintain confidentiality and professionalism when handling sensitive information.
- Build and maintain positive working relationships with students, faculty, staff, and external partners.
PHYSICAL DEMANDS
This role requires the ability to:
- Frequently sit, reach, communicate, and perform repetitive hand and wrist motions.
- Occasionally stand, walk, stoop, bend, and lift or carry up to 5 pounds.
- Perform work requiring close vision.
- Maintain regular and predictable attendance.
WORK ENVIRONMENT
Work is performed in an environmentally controlled office setting.
ADDITIONAL INFORMATION
At Otterbein, our comprehensive benefits package helps you thrive both professionally and personally, offering:
- Generous tuition benefits for you, your spouse or domestic partner, and your dependents
- Four weeks of paid vacation to relax, recharge, and explore
- 10 days of paid sick time to prioritize your health
- 12 paid holidays plus bonus days throughout the year
- Comprehensive medical, dental, and vision coverage for you and your family
- Life insurance for added peace of mind
- A defined contribution retirement plan to help you plan for the future
- Wellness initiatives
- And even more ways Otterbein supports your success.
This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level of difficulty.
Otterbein University’s achievement of academic excellence depends on its commitment to inclusion and belonging. We welcome applications from all qualified candidates. Otterbein University is an EEO Employer.
DESCRIPTION
Otterbein University is seeking an organized, customer-focused Administrative Assistant to support the Business, Accounting, and Economics (BAE) Department.
The Administrative Assistant provides administrative and clerical support to the department chair and faculty while helping ensure the efficient operation of the department office. Serving as a primary point of contact for students, faculty, staff, and visitors, this role requires strong organizational skills, professionalism, attention to detail, and the ability to work independently. This is a full-time, non-exempt staff position working 37.5 hours per week.
Responsibilities
Department Operations & Administrative Support:
- Support the daily operations of the department and provide administrative support to the department chair and faculty.
- Maintain calendars, appointments, correspondence, records, meeting minutes, and departmental files.
- Assist with faculty searches, course scheduling, departmental publications, and other academic administrative functions.
- Monitor departmental budgets, purchase supplies and equipment, and coordinate office services and repairs.
- Maintain SharePoint documents and office systems while training faculty and student workers on departmental technologies.
- Serve as a resource to part-time faculty regarding departmental policies and procedures.
- Serve as the department's primary receptionist by assisting students, faculty, staff, and visitors, managing communications, and directing inquiries.
- Coordinate activities with university departments and arrange travel and lodging accommodations as needed.
Student, Faculty & Program Support:
- Serve as a liaison between students and faculty.
- Provide information regarding courses, schedules, and degree requirements.
- Coordinate prospective student visits with Admissions, Athletics, and faculty.
- Coordinate the administrative functions of the Internship Program.
- Assist with onboarding new faculty members, including adjunct faculty.
- Order instructor textbooks and manage textbook adoptions each semester.
- Collect and submit syllabi to Academic Affairs.
- Prepare correspondence, reports, instructional materials, and examinations.
- Produce the department newsletter during the academic year.
- Coordinate the BAE Student Ambassador Program.
University Service:
- Serve as a member of Staff Assembly and participate in meetings, events, and committee work as assigned.
Other Duties:
- Perform additional duties as assigned.
SUPERVISORY RESPONSIBILITIES:
- Interview, hire, schedule, train, and support undergraduate work-study students employed by the department.
- Process student employment paperwork and timesheets.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform the essential duties described. The qualifications below represent the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education & Experience:
- High school diploma or equivalent required.
- A minimum of three (3) years of directly related administrative or secretarial experience.
- Experience using Microsoft Office and office technology.
Core Competencies:
- Strong written and verbal communication, interpersonal, and customer service skills.
- Excellent organizational skills with strong attention to detail.
- Ability to exercise initiative, independent judgment, and maintain confidentiality.
- Ability to work both independently and collaboratively with diverse university constituents.
- Basic mathematical proficiency and strong supervisory skills.
Technical Skills:
- Proficiency with Microsoft Office applications, including Word, Excel, SharePoint, Teams, and Forms.
- Familiarity with Canvas, spreadsheet software, and general office technology.
- Knowledge of general office and basic bookkeeping procedures.
- Ability to operate office equipment and adapt to new technologies and software applications.
Reasoning Ability:
The position requires the ability to:
- Exercise sound judgment and independent decision-making in new or unfamiliar situations.
- Manage multiple priorities while maintaining accuracy and attention to detail.
- Maintain confidentiality and professionalism when handling sensitive information.
- Build and maintain positive working relationships with students, faculty, staff, and external partners.
PHYSICAL DEMANDS
This role requires the ability to:
- Frequently sit, reach, communicate, and perform repetitive hand and wrist motions.
- Occasionally stand, walk, stoop, bend, and lift or carry up to 5 pounds.
- Perform work requiring close vision.
- Maintain regular and predictable attendance.
WORK ENVIRONMENT
Work is performed in an environmentally controlled office setting.
ADDITIONAL INFORMATION
At Otterbein, our comprehensive benefits package helps you thrive both professionally and personally, offering:
- Generous tuition benefits for you, your spouse or domestic partner, and your dependents
- Four weeks of paid vacation to relax, recharge, and explore
- 10 days of paid sick time to prioritize your health
- 12 paid holidays plus bonus days throughout the year
- Comprehensive medical, dental, and vision coverage for you and your family
- Life insurance for added peace of mind
- A defined contribution retirement plan to help you plan for the future
- Wellness initiatives
- And even more ways Otterbein supports your success.
This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level of difficulty.
Otterbein University’s achievement of academic excellence depends on its commitment to inclusion and belonging. We welcome applications from all qualified candidates. Otterbein University is an EEO Employer.
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Get Access To All JobsTips for Finding Otterbein University Visa Sponsorship Jobs USA
Target faculty and professional staff roles
Otterbein's visa sponsorship activity is concentrated in academic and professional positions. Focus your search on faculty openings, academic advising, and administrative roles where specialized credentials align with H-1B specialty occupation requirements.
Understand how university hiring timelines work
Higher education hiring moves on academic cycles. Faculty searches typically open in fall for positions starting the following fall, so plan your application timeline accordingly and watch for postings several months before your target start date.
Leverage J-1 and F-1 pathways early in your career
Otterbein sponsors J-1 and F-1 OPT and CPT, which are common entry points into university employment. If you're a recent graduate or early-career professional, these categories can build the track record that supports a future H-1B petition.
Align your credentials with specialty occupation standards
Universities sponsoring H-1B visas must demonstrate the role requires a specific degree in a related field. Make sure your educational background directly matches the job description, a mismatch is one of the most common reasons university H-1B petitions face challenges.
Search verified sponsors before applying
Not every university role leads to sponsorship. Migrate Mate surfaces verified sponsors so you can filter by real sponsorship history and focus your effort on institutions like Otterbein that have an active track record of supporting international hires.
Engage the HR office directly about sponsorship policies
University HR departments vary in how proactively they handle international hiring. Reaching out to Otterbein's HR team before or during the application process can clarify whether a specific position is eligible for sponsorship and what documentation will be needed.
Frequently Asked Questions
Does Otterbein University sponsor H-1B visas?
Yes, Otterbein University sponsors H-1B visas for qualifying roles. Sponsorship at Otterbein tends to be selective, focused on positions that clearly meet the specialty occupation standard, typically faculty, research, and specialized professional staff roles where a specific degree in a related field is a genuine requirement of the job.
Which visa types does Otterbein University sponsor?
Otterbein University sponsors several visa categories, including H-1B for specialty occupation workers, J-1 visa for exchange visitors, and F-1 OPT and CPT for students in curricular and optional practical training. TN visas are also among the types supported, making Otterbein a viable option for Canadian and Mexican nationals in qualifying professional roles.
What departments or roles at Otterbein University are most likely to sponsor visas?
Sponsorship at Otterbein is most commonly associated with faculty and instructional positions, where a graduate-level degree in a specialized discipline is a firm requirement. Academic support staff, researchers, and certain administrative professionals with specialized credentials may also be eligible. Roles in general operations or facilities are unlikely to meet the specialty occupation threshold for H-1B sponsorship.
How do I find open roles at Otterbein University that offer visa sponsorship?
Start with Otterbein's official careers page to browse active postings, then cross-reference on Migrate Mate, which filters employers by verified sponsorship history so you can confirm Otterbein's track record before investing time in an application. Focus on roles where the degree requirement in a specific field is explicitly stated in the job description.
What is the typical application and sponsorship timeline at a university like Otterbein?
Faculty searches at universities often begin in fall for positions that start the following academic year, so the process can span six to nine months from posting to start date. For H-1B sponsorship specifically, the employer must file a Labor Condition Application and then submit the I-129 petition, ideally well in advance of the intended start date. Starting the conversation with HR early gives both sides time to plan.