Administrative Assistant Jobs at Sea Mar Community Health Centers with Visa Sponsorship

INTRODUCTION

Sea Mar Community Health Centers, a Federally Qualified Health Center (FQHC) founded in 1978, is a community-based organization committed to providing quality, comprehensive health, human, housing, educational and cultural services to diverse communities, specializing in service to Latinos in Washington State. Sea Mar proudly serves all persons without regard to race, ethnicity, immigration status, gender, or sexual orientation, and regardless of ability to pay for services. Sea Mar's network of services includes more than 90 medical, dental, and behavioral health clinics and a wide variety of nutritional, social, and educational services. We are recruiting for the following position:

Sea Mar is a mandatory COVID-19 and flu vaccine organization.

ROLE AND RESPONSIBILITIES

We are seeking a dedicated, organized Executive Assistant to support the day-to-day operations of our Adult Crisis Center. This facility offers short-term crisis stabilization, intervention, and resource referral services. We help individuals avoid hospitalization or incarceration during times of acute need. Join us in a role where your skills support life-saving work and real impact in the community.

The Executive Assistant is a confidential employee working under the supervision of the Crisis Center Program Administrator. The Executive Assistant provides administrative support to carry out day-to-day operations. They will be required to follow other instructions and to perform other duties as assigned by their supervisor.

As a mission-driven organization, the core values of, and the services offered at Sea Mar are based on the belief that everyone deserves to be respectfully treated in a way that preserves dignity and enhances self-worth. Sea Mar is an advocate for its clients and aims to achieve industry-leading, client-centered, culturally-aware services.

Sea Mar employees serve as an extension of this mission and demonstrate their commitment to an excellent client experience by:

• Understanding and empathizing with client needs
• Surpassing client expectations
• Demonstrating a high level of integrity
• Exhibiting compassion and commitment
• Advocating for social justice
• Taking pride in individual work as well as that of the team
• Continually learning to stay current with industry standards, best practices and technology

As a Sea Mar employee, the individual in this position commits to adherence to these values to their utmost ability and endeavors to strengthen and embody this mission daily.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Responsible for managing daily administrative processes to ensure optimal operations.
• Collaborates with the Admissions/Discharge Coordinator to meet clients' needs.
• Reviews and processes check requests and checks.
• Answers and directs incoming calls.
• Sorts and prioritizes mail. Answers routine correspondence and telephone inquiries independently, advises the Program Administrator when appropriate.
• Copies, collates, and distributes important material to appropriate parties.
• Assists Program Administrator in maintaining facility expenditures within the approved budgets.
• Reviews and tracks new hire packets, training requests, and other Payroll / Human Resources processes for the facility’s staff.
• Assists Program Administrator in maintaining and updating personnel files, which includes reprimands and separation documentation.
• Logs, tracks, produces and reviews reports.
• Assists Program Administrator with maintenance schedules.
• Responsible for placing orders for the facility.
• Good verbal and written abilities, clerical ability to compile, interpret and utilize information. Must be able to communicate effectively with staff.
• Must be able to work with minimal supervision, use good judgment, maintain confidentiality, and prioritize workload.
• Performs a variety of other related duties as requested.

BASIC QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Typing at 50 wpm is required.
• Word Processing skills with a working knowledge of Windows for Workgroups, Microsoft Word, Microsoft Excel, and Microsoft Access.

LANGUAGE SKILLS

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before clients or employees of organization.

MATHEMATICAL SKILLS

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

EDUCATION, CERTIFICATES, LICENSES, REGISTRATIONS, AND MEDICAL SCREENING

• A Bachelor's degree or higher education is required, along with a minimum of three years of experience in administrative support, executive assistance, or similar role.
• Experience in the Behavioral Health field is preferred.

ADDITIONAL REQUIREMENTS

• Pre-hire and annual employee health screening required.
• Annual influenza vaccine required. Only exception is for employees with a medical or religious exemption approved by Administration. Employees with an approved medical or religious exemption must wear a mask at all times during the flu season.
• Covid-19 vaccine required.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements

While performing the duties of this job, the employee is regularly required to walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Reasonable accommodations could be made to accommodate people with disabilities.

COMPENSATION

• Hourly Plan, 28.85 USD Hourly

WHAT WE OFFER:

Sea Mar offers talented and motivated people the opportunity to work in a dynamic and growing community health organization. Working at Sea Mar Community Health Centers is more than just a job, it’s a fulfilling career with opportunity for advancement. The fringe benefits surpass most companies. For example, Full-time employees working 30 hours or more, receive an excellent benefit package of:

• Medical
• Dental
• Vision
• Prescription coverage
• Life Insurance
• Long Term Disability
• EAP (Employee Assistance Program)
• Paid-time-off starting at 24 days per year + 10 paid Holidays.
• We also offer 401(k)/Retirement options and an exciting opportunity to work in a culturally diverse environment.

Sea Mar is an equal opportunity employer.