Southern Methodist University Visa Sponsorship USA
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Get Access To All JobsExecutive Assistant to the Dean (HR Title: Executive Assistant 2) - (SIM00000216)
Salary Range:
Salary commensurate with experience and qualifications
About SMU
SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University’s small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.
SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies.
SMU is data driven, and its powerful supercomputing ecosystem – paired with entrepreneurial drive – creates an unrivaled environment for the University to deliver research excellence.
Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for global impact.
SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.
About the Department:
The Simmons School of Education and Human Development works to advance education, human flourishing, and community wellbeing through evidence-based practice, collaborative partnerships, and innovative research centers. Simmons offers nationally recognized graduate programs across Applied Physiology & Sport Management, Counseling, Education Policy & Leadership, Human-Centered Interdisciplinary Studies, and Teaching & Learning, and its EdD/PhD pathways. The School also offers undergraduate programs in Educational Studies, Sport Management, Sport Performance Leadership, and Applied Physiology & Health Management, preparing students to become impactful educators, leaders, and practitioners in their local and global communities.
About the Position:
This role is an on-campus, in-person position.
The Executive Assistant will be highly organized, proactive, and professional Executive Assistant to support the Dean and the operations of the Dean’s Office. This role serves as the operational hub of the dean’s suite, ensuring the smooth coordination of the dean’s schedule, communications, meetings, and administrative workflow. The Executive Assistant plays a key role in helping the Dean manage priorities, anticipate upcoming needs, and ensure that meetings and engagements are well prepared and productive. Working in close partnership with the Assistant Dean for Strategic Initiatives & Chief of Staff, the Executive Assistant supports the coordination of leadership priorities and helps ensure that the Dean’s Office operates efficiently and professionally. This position requires exceptional discretion, sound judgment, and the ability to manage multiple priorities in a fast-paced academic environment.
Essential Functions:
-
Executive Support to the Dean. Provide high-level administrative and logistical support to the Dean. Responsibilities include: Managing a complex and dynamic calendar, coordinating meetings with university leadership, faculty, staff, donors, and external partners. Anticipating scheduling conflicts and proactively managing adjustments to the dean’s calendar. Preparing briefing materials and background information to ensure the dean is well prepared for meetings and engagements. Coordinating meeting logistics including agendas, materials, and follow-up actions. Managing confidential correspondence and sensitive administrative matters. Ensuring timely follow-up on requests, communications, and administrative needs associated with the dean’s leadership responsibilities.
-
Leadership Workflow Management. Support the effective management of the dean’s priorities and commitments. Responsibilities include: Maintaining awareness of the dean’s key priorities, initiatives, and upcoming commitments. Tracking action items and follow-ups associated with leadership meetings and decisions. Helping ensure the dean’s time and meeting schedule align with strategic priorities.
-
Dean’s Office Operations. Serve as the central administrative coordinator for the Dean’s suite. Responsibilities include: Coordinating visitors, meetings, and internal communication. Managing office logistics and supporting day-to-day operations. Assisting with workflow related to approvals, documents, and institutional processes. Maintaining an organized and responsive office environment.
-
Dean’s Office Leadership: Oversee special projects within the Dean’s Office. Lead designated staff or project teams as assigned. Ensure effective coordination between academic and administrative functions. Handle sensitive and confidential matters with discretion.
-
Event and Engagement Support. Provide logistical support for key events and leadership engagements hosted by the Dean’s Office. Responsibilities include: Assisting with planning and coordination of school events, advisory boards, and leadership gatherings. Supporting logistics for donor events and external engagements. Coordinating invitations, materials, and event preparation. Working collaboratively with advancement, communications, and school leadership teams.
-
Travel and Administrative Logistics. Support travel planning and related administrative needs. Responsibilities include: Coordinating travel arrangements for the Dean. Preparing travel itineraries and materials. Managing expense reports and reimbursements. Ensuring travel logistics align with the dean’s schedule and institutional priorities.
-
Coordination with Leadership Team. Work closely with the Assistant Dean for Strategic Initiatives & Chief of Staff to support the operational needs of the Dean’s leadership team. Responsibilities include: Assisting with scheduling and logistics for leadership meetings. Managing Chief of Staff’s calendar. Supporting follow-up on key initiatives and leadership discussions. Helping ensure alignment between the dean’s calendar, priorities, and ongoing initiatives.
-
Occasional evening/weekend hours may be required to support school priorities.
Qualifications Education and Experience:
A Bachelor’s degree is required. A Master's degree is preferred.
A minimum of five (5) years of experience is required. Experience in a dean’s office or other university leadership office is highly preferred. Experience with project management and familiarity with programs housed within the Simmons School is a plus. Experience supporting senior executives is also a plus.
Knowledge, Skills and Abilities:
Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills.
Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills.
Candidate must be proficient in Microsoft Office Suite.
Physical and Environmental Demands:
- Sit for long periods of time
Deadline to Apply:
Priority consideration may be given to submissions received by April 3, 2026.
This position is open until filled.
EEO Statement
SMU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression.
Benefits:
SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.
SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.
The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.
Primary Location: USA-TX-Dallas
Job: Office and Administrative Support
Organization: Simmons School of Education
Schedule: Regular
Shift: Staff
Employee Status: Individual Contributor
Job Type: Full-time
Job Level: Day Job
Travel: No
Job Posting: Mar 20, 2026, 1:53:55 PM
Executive Assistant to the Dean (HR Title: Executive Assistant 2) - (SIM00000216)
Salary Range:
Salary commensurate with experience and qualifications
About SMU
SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University’s small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.
SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies.
SMU is data driven, and its powerful supercomputing ecosystem – paired with entrepreneurial drive – creates an unrivaled environment for the University to deliver research excellence.
Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for global impact.
SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.
About the Department:
The Simmons School of Education and Human Development works to advance education, human flourishing, and community wellbeing through evidence-based practice, collaborative partnerships, and innovative research centers. Simmons offers nationally recognized graduate programs across Applied Physiology & Sport Management, Counseling, Education Policy & Leadership, Human-Centered Interdisciplinary Studies, and Teaching & Learning, and its EdD/PhD pathways. The School also offers undergraduate programs in Educational Studies, Sport Management, Sport Performance Leadership, and Applied Physiology & Health Management, preparing students to become impactful educators, leaders, and practitioners in their local and global communities.
About the Position:
This role is an on-campus, in-person position.
The Executive Assistant will be highly organized, proactive, and professional Executive Assistant to support the Dean and the operations of the Dean’s Office. This role serves as the operational hub of the dean’s suite, ensuring the smooth coordination of the dean’s schedule, communications, meetings, and administrative workflow. The Executive Assistant plays a key role in helping the Dean manage priorities, anticipate upcoming needs, and ensure that meetings and engagements are well prepared and productive. Working in close partnership with the Assistant Dean for Strategic Initiatives & Chief of Staff, the Executive Assistant supports the coordination of leadership priorities and helps ensure that the Dean’s Office operates efficiently and professionally. This position requires exceptional discretion, sound judgment, and the ability to manage multiple priorities in a fast-paced academic environment.
Essential Functions:
-
Executive Support to the Dean. Provide high-level administrative and logistical support to the Dean. Responsibilities include: Managing a complex and dynamic calendar, coordinating meetings with university leadership, faculty, staff, donors, and external partners. Anticipating scheduling conflicts and proactively managing adjustments to the dean’s calendar. Preparing briefing materials and background information to ensure the dean is well prepared for meetings and engagements. Coordinating meeting logistics including agendas, materials, and follow-up actions. Managing confidential correspondence and sensitive administrative matters. Ensuring timely follow-up on requests, communications, and administrative needs associated with the dean’s leadership responsibilities.
-
Leadership Workflow Management. Support the effective management of the dean’s priorities and commitments. Responsibilities include: Maintaining awareness of the dean’s key priorities, initiatives, and upcoming commitments. Tracking action items and follow-ups associated with leadership meetings and decisions. Helping ensure the dean’s time and meeting schedule align with strategic priorities.
-
Dean’s Office Operations. Serve as the central administrative coordinator for the Dean’s suite. Responsibilities include: Coordinating visitors, meetings, and internal communication. Managing office logistics and supporting day-to-day operations. Assisting with workflow related to approvals, documents, and institutional processes. Maintaining an organized and responsive office environment.
-
Dean’s Office Leadership: Oversee special projects within the Dean’s Office. Lead designated staff or project teams as assigned. Ensure effective coordination between academic and administrative functions. Handle sensitive and confidential matters with discretion.
-
Event and Engagement Support. Provide logistical support for key events and leadership engagements hosted by the Dean’s Office. Responsibilities include: Assisting with planning and coordination of school events, advisory boards, and leadership gatherings. Supporting logistics for donor events and external engagements. Coordinating invitations, materials, and event preparation. Working collaboratively with advancement, communications, and school leadership teams.
-
Travel and Administrative Logistics. Support travel planning and related administrative needs. Responsibilities include: Coordinating travel arrangements for the Dean. Preparing travel itineraries and materials. Managing expense reports and reimbursements. Ensuring travel logistics align with the dean’s schedule and institutional priorities.
-
Coordination with Leadership Team. Work closely with the Assistant Dean for Strategic Initiatives & Chief of Staff to support the operational needs of the Dean’s leadership team. Responsibilities include: Assisting with scheduling and logistics for leadership meetings. Managing Chief of Staff’s calendar. Supporting follow-up on key initiatives and leadership discussions. Helping ensure alignment between the dean’s calendar, priorities, and ongoing initiatives.
-
Occasional evening/weekend hours may be required to support school priorities.
Qualifications Education and Experience:
A Bachelor’s degree is required. A Master's degree is preferred.
A minimum of five (5) years of experience is required. Experience in a dean’s office or other university leadership office is highly preferred. Experience with project management and familiarity with programs housed within the Simmons School is a plus. Experience supporting senior executives is also a plus.
Knowledge, Skills and Abilities:
Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills.
Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills.
Candidate must be proficient in Microsoft Office Suite.
Physical and Environmental Demands:
- Sit for long periods of time
Deadline to Apply:
Priority consideration may be given to submissions received by April 3, 2026.
This position is open until filled.
EEO Statement
SMU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression.
Benefits:
SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.
SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.
The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.
Primary Location: USA-TX-Dallas
Job: Office and Administrative Support
Organization: Simmons School of Education
Schedule: Regular
Shift: Staff
Employee Status: Individual Contributor
Job Type: Full-time
Job Level: Day Job
Travel: No
Job Posting: Mar 20, 2026, 1:53:55 PM
Job Roles at Southern Methodist University Companies
How to Get Visa Sponsorship in Southern Methodist University Visa Sponsorship USA
Target academic and research roles first
SMU's sponsorship activity is concentrated in faculty, research, and specialized professional positions. Focus your search on academic departments, research centers, and administrative roles that require advanced degrees, these are the positions most likely to come with visa support.
Understand SMU's H-1B sponsorship pattern
SMU is an active H-1B sponsor with a strong track record. When applying, confirm upfront that the role is designated as H-1B eligible, university HR departments typically document this clearly in job postings or respond directly to sponsorship inquiries.
Ask about Green Card sponsorship pathways early
SMU has sponsored permanent residency through EB-2 and EB-3 categories. If long-term U.S. residency is your goal, raise the topic during the offer negotiation stage, universities are generally more open to PERM sponsorship than private-sector employers.
Connect with SMU's international hiring departments directly
SMU employs international scholars across engineering, business, law, and the sciences. Reaching out to department-level hiring managers or faculty search committees, not just central HR, can surface opportunities before they're widely posted.
Use Migrate Mate to track SMU's verified sponsorship history
When researching whether SMU is the right target employer, Migrate Mate surfaces verified sponsors so you can filter by real sponsorship history, helping you prioritize SMU alongside other universities with comparable track records in your field.
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Get Access To All JobsFrequently Asked Questions
Does Southern Methodist University sponsor H-1B visas?
Yes, Southern Methodist University sponsors H-1B visas and is one of the more active sponsors in the higher education sector. Sponsorship is most common for faculty, postdoctoral researchers, and specialized professional staff. If you're applying for a role at SMU, confirm H-1B eligibility directly with HR during the interview process, as not every position qualifies.
Which visa types does Southern Methodist University sponsor?
SMU sponsors H-1B visas for specialty occupation roles, EB-2 and EB-3 immigrant visas for permanent residency pathways, and supports F-1 OPT and CPT for students and recent graduates. TN visa sponsorship is also available for eligible Canadian and Mexican nationals. The visa type offered typically depends on the role, department, and the applicant's immigration status.
Which departments or roles at SMU are most likely to offer visa sponsorship?
Visa sponsorship at SMU is most concentrated in academic departments, research institutes, and professional administrative offices that require advanced or specialized credentials. Engineering, computer science, business, and the sciences tend to generate the most sponsored roles. Staff positions in IT, finance, and research administration also appear with some regularity in SMU's sponsorship activity.
What is the application timeline for sponsored roles at SMU?
University hiring cycles tend to move more slowly than the private sector. Faculty searches often begin six to twelve months before the intended start date. For staff roles, expect two to three months from application to offer. If H-1B sponsorship is involved, the petition must be filed well in advance of your intended start, plan for at least three to four months of processing time after an offer is extended.
How do I find open visa-sponsored jobs at Southern Methodist University?
The most effective approach is to search specifically for SMU roles that have a verified sponsorship history. Migrate Mate lists employers like SMU with confirmed sponsorship records, so you can browse open positions knowing the employer has a real track record of supporting international candidates. Filtering by visa type helps narrow results to roles matching your current status.
See which Southern Methodist University employers are hiring and sponsoring visas right now.
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