CPT Medical Office Assistant Jobs
Medical Office Assistant jobs on CPT sit at the intersection of healthcare administration and hands-on patient support, making them a strong fit for health sciences, medical assisting, and public health programs. Your DSO must confirm the role directly integrates with your enrolled coursework before CPT authorization is granted.
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Get Access To All JobsPosition Type
Internship, Part-Time
Duration
Spring, Summer, and Fall Semesters
Job Summary
The Dean’s Office at Eastern Virginia Medical School at Old Dominion University is seeking a motivated and detail-oriented intern with a keen interest in medical education administration. This internship offers an excellent opportunity to gain hands-on experience in a dynamic environment, dealing with critical components of medical education support, research, and external communications. The intern will work collaboratively with various stakeholders, including faculty, staff, and external partners, while gaining valuable insights into the operations of a leading medical school.
Key Responsibilities
- Assist in coordinating communication between the Dean's office and internal/external stakeholders, ensuring timely and accurate dissemination of information.
- Support research activities, including literature reviews, data collection, and preparation of reports and presentations for various academic and administrative purposes.
- Aid in the organization and execution of events, such as workshops, conferences, and lectures, which may include drafting invitations, managing RSVPs, and coordinating logistics.
- Maintain and update the Dean’s Office social media platforms with relevant content, ensuring consistent and professional representation online.
- Draft and edit correspondence, newsletters, and other documents as required by the Dean’s Office.
- Participate in meetings and take minutes, distributing them as needed to appropriate parties.
- Assist in special projects and perform other administrative duties as assigned by the Dean or designated supervisors.
Qualifications
- Currently enrolled in or recent graduate of a graduate program in education, health professions, healthcare administration, public health, communications, or a related field.
- Strong written and verbal communication skills, with a clear ability to convey complex information succinctly and professionally.
- Experience or coursework in research methodology and data analysis is highly desirable.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Canva; familiarity with content management systems and social media platforms is a plus.
- Willing to optimize productivity using AI platforms.
- Excellent organizational skills and attention to detail.
- Ability to work both independently and as part of a team in a fast-paced environment.
- Strong interpersonal skills and a professional demeanor appropriate for interaction with stakeholders at all levels.
Learning Opportunities
- Experience in the operational aspects of a medical school dean’s office and exposure to academic administration.
- Development of professional communication and project management skills.
- Networking opportunities with experienced professionals in medical education and healthcare administration.
How to Apply
Interested candidates should submit a resume, a cover letter outlining their interest and relevant experience, and two references. Applications will be reviewed on a rolling basis.
LOCATION
US-VA-Norfolk
Position Type
Internship, Part-Time
Duration
Spring, Summer, and Fall Semesters
Job Summary
The Dean’s Office at Eastern Virginia Medical School at Old Dominion University is seeking a motivated and detail-oriented intern with a keen interest in medical education administration. This internship offers an excellent opportunity to gain hands-on experience in a dynamic environment, dealing with critical components of medical education support, research, and external communications. The intern will work collaboratively with various stakeholders, including faculty, staff, and external partners, while gaining valuable insights into the operations of a leading medical school.
Key Responsibilities
- Assist in coordinating communication between the Dean's office and internal/external stakeholders, ensuring timely and accurate dissemination of information.
- Support research activities, including literature reviews, data collection, and preparation of reports and presentations for various academic and administrative purposes.
- Aid in the organization and execution of events, such as workshops, conferences, and lectures, which may include drafting invitations, managing RSVPs, and coordinating logistics.
- Maintain and update the Dean’s Office social media platforms with relevant content, ensuring consistent and professional representation online.
- Draft and edit correspondence, newsletters, and other documents as required by the Dean’s Office.
- Participate in meetings and take minutes, distributing them as needed to appropriate parties.
- Assist in special projects and perform other administrative duties as assigned by the Dean or designated supervisors.
Qualifications
- Currently enrolled in or recent graduate of a graduate program in education, health professions, healthcare administration, public health, communications, or a related field.
- Strong written and verbal communication skills, with a clear ability to convey complex information succinctly and professionally.
- Experience or coursework in research methodology and data analysis is highly desirable.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Canva; familiarity with content management systems and social media platforms is a plus.
- Willing to optimize productivity using AI platforms.
- Excellent organizational skills and attention to detail.
- Ability to work both independently and as part of a team in a fast-paced environment.
- Strong interpersonal skills and a professional demeanor appropriate for interaction with stakeholders at all levels.
Learning Opportunities
- Experience in the operational aspects of a medical school dean’s office and exposure to academic administration.
- Development of professional communication and project management skills.
- Networking opportunities with experienced professionals in medical education and healthcare administration.
How to Apply
Interested candidates should submit a resume, a cover letter outlining their interest and relevant experience, and two references. Applications will be reviewed on a rolling basis.
LOCATION
US-VA-Norfolk
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Get Access To All JobsMedical Office Assistant CPT: Frequently Asked Questions
Does a Medical Office Assistant role qualify for CPT authorization?
It qualifies if your school's program curriculum directly encompasses the duties you'll perform, such as patient scheduling, medical records management, insurance verification, or clinical coordination. Your DSO evaluates the job description against your enrolled coursework, not just your program title. A generic administrative role at a non-medical employer typically won't meet the integral-part standard, but a position at a physician's office, urgent care clinic, or hospital outpatient department usually does.
How do I find Medical Office Assistant employers who hire F-1 CPT students?
Search Medical Office Assistant listings on Migrate Mate, which surfaces employers with work-authorization hiring history so you can prioritize outreach accordingly. When you contact HR, ask directly whether the practice has onboarded F-1 students on CPT before and whether they're enrolled in E-Verify. Smaller independent clinics are sometimes unfamiliar with CPT paperwork, so framing CPT as employer-cost-free work authorization typically moves the conversation forward.
Can I work full-time as a Medical Office Assistant on CPT during my academic semester?
You can work full-time on CPT during a semester only if your program explicitly allows it and your DSO authorizes it on your I-20. Many health sciences programs restrict full-time CPT to summer or co-op terms to avoid academic load conflicts. Full-time CPT for 12 or more cumulative months eliminates your OPT eligibility entirely, so confirm the hours and duration carefully with your DSO before accepting a full-time offer during the academic year.
What documents do I need to start a Medical Office Assistant CPT job?
You need a CPT-endorsed I-20 showing the specific employer, start date, and end date, plus a valid F-1 visa stamp and a current I-94 showing F-1 status. Your employer will complete Form I-9 using your I-20 and foreign passport; you don't receive a separate EAD card for CPT. Bring the offer letter and your CPT-endorsed I-20 to your first day since HR will need both to complete the I-9 correctly.
Does CPT work as a Medical Office Assistant count toward clinical hour requirements for medical assisting certification?
CPT hours can count toward externship or practicum requirements in accredited medical assisting programs, but the certifying body determines eligibility, not USCIS. Programs accredited by CAAHEP or ABHES typically require supervised clinical hours at an approved site. Confirm with your program director that your CPT employer meets the accreditation body's site standards before starting, since hours logged at a non-approved site won't satisfy certification prerequisites even if CPT authorization was valid.