Division Manager Jobs in Wisconsin

Job Summary

Snowbelt Hardwoods, Inc. is seeking a highly organized and motivated Office Manager to oversee the daily administrative and operational functions of our trucking division. This individual will play a key role in supporting drivers, coordinating logistics, negotiating freight rates, managing fleet records, and ensuring efficient communication between the trucking department, customers, and internal teams. The ideal candidate is detail-oriented, dependable, and capable of managing multiple priorities in a fast-paced environment while helping maximize the efficiency and profitability of our transportation operations.

Key Responsibilities

• Oversee the daily administrative operations of the trucking division.
• Coordinate driver schedules and dispatch company drivers to maximize efficiency.
• Negotiate freight rates with brokers, carriers, and customers to optimize profitability.
• Source backhauls and additional freight opportunities to reduce empty miles.
• Maintain strong relationships with freight brokers, customers, and transportation partners.
• Manage transportation records, including driver qualification files, trip documentation, fuel reports, permits, and compliance paperwork.
• Process freight documentation, customer invoices, and billing information.
• Manage accounts payable for the trucking division, including reviewing and processing vendor invoices, fuel bills, maintenance expenses, and other transportation-related costs.
• Prepare and process payroll by verifying driver hours, mileage, bonuses, reimbursements, and other compensation records, ensuring accuracy and timely submission.
• Communicate with customers regarding deliveries, schedules, and shipment status.
• Monitor fleet utilization and identify opportunities to improve routing and operational efficiency.
• Coordinate preventive maintenance schedules and repair appointments for trucks and trailers.
• Ensure compliance with DOT, FMCSA, IFTA, IRP, ELD, and other applicable transportation regulations.
• Monitor vehicle registrations, permits, insurance, and licensing renewals.
• Prepare reports related to trucking operations, mileage, freight costs, equipment utilization, and fleet performance.
• Order office and operational supplies as needed.
• Assist with recruiting, onboarding, and maintaining records for CDL drivers.
• Work closely with company leadership to improve transportation efficiency, customer service, and profitability.
• Perform other administrative and operational duties as assigned.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Three or more years of experience in trucking, transportation, logistics, fleet management, or dispatch.
• Experience negotiating freight rates and working with freight brokers is preferred.
• Strong understanding of transportation regulations and compliance requirements.
• Excellent organizational, communication, and customer service skills.
• Proficiency with Microsoft Office (Excel, Outlook, and Word).
• Experience with transportation management or dispatch software is preferred.
• Ability to analyze transportation costs and identify operational improvements.
• Strong attention to detail and excellent problem-solving skills.
• Ability to work independently while collaborating effectively across departments.

Desired Skills

• Knowledge of DOT regulations, ELD systems, and transportation compliance.
• Experience with dispatching and route optimization.
• Strong negotiation and relationship-building skills.
• Experience with freight billing and invoicing.
• Excellent multitasking abilities in a fast-paced environment.
• Professional attitude with strong leadership and interpersonal skills.
• Dependable, self-motivated, and proactive.

Why Join Snowbelt Hardwoods?

Snowbelt Hardwoods is a family-owned company with a reputation for quality, integrity, and reliability. As our trucking division continues to grow, we're looking for someone who takes pride in organization, teamwork, customer service, and operational excellence. This role offers the opportunity to make a direct impact on fleet performance, transportation costs, and customer satisfaction while helping drive the continued success of our company.

Pay: $16.00 - $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person