E-3 Visa Research Specialist Jobs
Research Specialist roles in the U.S. qualify for E-3 visa sponsorship when the position requires a bachelor's degree or higher in a relevant field such as social science, public health, or life sciences. The E-3 has no lottery and no cap, making it a practical path for Australian professionals with a qualifying job offer.
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Get Access To All JobsAs a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
Job Location (Full Address):
601 Elmwood Ave, Rochester, New York, United States of America, 14642
Opening:
Worker Subtype:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
40
Department:
400626 Psychiatry M&D Research
Work Shift:
UR - Day (United States of America)
Range:
UR URG 108
Compensation Range:
$52,300.00 - $73,300.00
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Responsibilities:
The Human Subject Research Specialist II will serve as a senior member of a federally funded research program in Dr. Caroline Silva's lab at the University of Rochester Medical Center. The lab's work focuses on cultural-social factors in suicide risk and prevention among Hispanic/Latino adults, and this position will support an NIMHD-funded R01 (R01MD020523) examining daily social connection and well-being among English- and Spanish-speaking Hispanic/Latino adults using ecological momentary assessment (EMA). The HSRS II will oversee day-to-day study operations and research personnel while also assisting with participant recruitment, informed consent, assessments, suicide risk procedures, data management, and regulatory activities as needed. They will provide direct supervision for up to 2-3 other lab employees and students volunteering in the lab, orienting new members to study protocols, and coordinating study recruitment between RAs and students to maximize recruitment goals. The specialist will also support dissemination activities and participate in weekly lab meetings. This is a full-time position.
ESSENTIAL FUNCTIONS
Recruitment: Lead the development and implementation of recruitment strategies across clinical and community settings. Oversee and conduct eligibility screening using structured protocols, including review of referrals, medical records (when applicable), and brief screening interviews. Coordinate with outpatient clinics and community partners, monitor recruitment and retention metrics, and recommend adjustments to support enrollment goals.
Assessments: Oversee and conduct informed consent procedures in English and Spanish and administer baseline and follow-up assessments, including structured interviews and self-report measures. Train and monitor research staff in assessment procedures and protocol fidelity. Support participant onboarding for EMA, including smartphone-based survey setup and troubleshooting. Monitor participant safety, including conducting suicide risk assessments as needed and ensuring study procedures for documentation and escalation are followed. Maintain regular contact with participants to support retention.
Supervisory Duties: Directs the activities of staff members and student volunteers in the lab, supervising their collection, compiling and analysis of study data, including timely responses to protocol safety flags and outreach to/from study participants. Coordinate assignments and schedules, monitor completion and adherence to study procedures, and provide feedback and support. Trains new research staff members and student volunteers on the activities associated with conducting human subject research specific to study protocols and in compliance with Good Clinical Practice (GCPs) guidelines and sponsor requirements. Lead or co-lead weekly study meetings, coordinate study workflows, and track progress toward recruitment, assessment, and other project milestones.
Data Management: Develop, implement, and monitor data management and quality assurance procedures using REDCap and related platforms. Oversee data entry and cleaning; monitor data quality, completeness, EMA compliance, and missing data; resolve discrepancies; and prepare routine study progress reports. Maintain accurate study records and ensure data are stored securely in accordance with protocol and institutional guidelines.
Regulatory: Lead and assist with preparation and submission of IRB protocols, amendments, and continuing reviews. Maintain regulatory documentation and study materials, including consent forms, standard operating procedures, and training records. Document protocol deviations and other reportable events, respond to IRB requests in a timely manner, and monitor study activities for compliance with approved procedures.
Dissemination: Conduct literature reviews and assist with preparation of manuscripts, abstracts, presentations, and grant materials. Support preparation and formatting of tables, figures, and references; organize project documentation for dissemination; and complete other study-related duties as assigned.
MINIMUM EDUCATION & EXPERIENCE
- Bachelor's degree and 2 years of experience in human subject research coordination required
- Or equivalent combination of education and experience
- If applicable, department specific experience required
- Experience as a Phlebotomist preferred
- Professional Research Coordinator Certification (SoCRA or ACRP)
KNOWLEDGE, SKILLS AND ABILITIES
Word processing and data analysis software required
LICENSES AND CERTIFICATIONS
- SOCRA - Certification In Clinical Research upon hire preferred
- Association of Clinical Research Professionals (ACRP) upon hire preferred
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
Job Location (Full Address):
601 Elmwood Ave, Rochester, New York, United States of America, 14642
Opening:
Worker Subtype:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
40
Department:
400626 Psychiatry M&D Research
Work Shift:
UR - Day (United States of America)
Range:
UR URG 108
Compensation Range:
$52,300.00 - $73,300.00
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Responsibilities:
The Human Subject Research Specialist II will serve as a senior member of a federally funded research program in Dr. Caroline Silva's lab at the University of Rochester Medical Center. The lab's work focuses on cultural-social factors in suicide risk and prevention among Hispanic/Latino adults, and this position will support an NIMHD-funded R01 (R01MD020523) examining daily social connection and well-being among English- and Spanish-speaking Hispanic/Latino adults using ecological momentary assessment (EMA). The HSRS II will oversee day-to-day study operations and research personnel while also assisting with participant recruitment, informed consent, assessments, suicide risk procedures, data management, and regulatory activities as needed. They will provide direct supervision for up to 2-3 other lab employees and students volunteering in the lab, orienting new members to study protocols, and coordinating study recruitment between RAs and students to maximize recruitment goals. The specialist will also support dissemination activities and participate in weekly lab meetings. This is a full-time position.
ESSENTIAL FUNCTIONS
Recruitment: Lead the development and implementation of recruitment strategies across clinical and community settings. Oversee and conduct eligibility screening using structured protocols, including review of referrals, medical records (when applicable), and brief screening interviews. Coordinate with outpatient clinics and community partners, monitor recruitment and retention metrics, and recommend adjustments to support enrollment goals.
Assessments: Oversee and conduct informed consent procedures in English and Spanish and administer baseline and follow-up assessments, including structured interviews and self-report measures. Train and monitor research staff in assessment procedures and protocol fidelity. Support participant onboarding for EMA, including smartphone-based survey setup and troubleshooting. Monitor participant safety, including conducting suicide risk assessments as needed and ensuring study procedures for documentation and escalation are followed. Maintain regular contact with participants to support retention.
Supervisory Duties: Directs the activities of staff members and student volunteers in the lab, supervising their collection, compiling and analysis of study data, including timely responses to protocol safety flags and outreach to/from study participants. Coordinate assignments and schedules, monitor completion and adherence to study procedures, and provide feedback and support. Trains new research staff members and student volunteers on the activities associated with conducting human subject research specific to study protocols and in compliance with Good Clinical Practice (GCPs) guidelines and sponsor requirements. Lead or co-lead weekly study meetings, coordinate study workflows, and track progress toward recruitment, assessment, and other project milestones.
Data Management: Develop, implement, and monitor data management and quality assurance procedures using REDCap and related platforms. Oversee data entry and cleaning; monitor data quality, completeness, EMA compliance, and missing data; resolve discrepancies; and prepare routine study progress reports. Maintain accurate study records and ensure data are stored securely in accordance with protocol and institutional guidelines.
Regulatory: Lead and assist with preparation and submission of IRB protocols, amendments, and continuing reviews. Maintain regulatory documentation and study materials, including consent forms, standard operating procedures, and training records. Document protocol deviations and other reportable events, respond to IRB requests in a timely manner, and monitor study activities for compliance with approved procedures.
Dissemination: Conduct literature reviews and assist with preparation of manuscripts, abstracts, presentations, and grant materials. Support preparation and formatting of tables, figures, and references; organize project documentation for dissemination; and complete other study-related duties as assigned.
MINIMUM EDUCATION & EXPERIENCE
- Bachelor's degree and 2 years of experience in human subject research coordination required
- Or equivalent combination of education and experience
- If applicable, department specific experience required
- Experience as a Phlebotomist preferred
- Professional Research Coordinator Certification (SoCRA or ACRP)
KNOWLEDGE, SKILLS AND ABILITIES
Word processing and data analysis software required
LICENSES AND CERTIFICATIONS
- SOCRA - Certification In Clinical Research upon hire preferred
- Association of Clinical Research Professionals (ACRP) upon hire preferred
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
See all 995+ E-3 Visa Research Specialist Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Research Specialist Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Research Specialist
Verify your degree maps to the role
E-3 visa eligibility requires your degree field to directly match the Research Specialist position. A public health degree supports an epidemiology research role, but a general business degree likely won't. Mismatched credentials are one of the most common reasons LCA applications stall.
Target research-intensive employers by sector
Universities, federal research institutes, contract research organizations, and think tanks routinely file LCAs for Research Specialist roles. These employers have existing compliance infrastructure, which makes the sponsorship conversation faster than with companies new to the E-3 process.
Get your employer to file the LCA early
The Labor Condition Application must be certified by DOL before you can apply for your visa. Employers sometimes delay this step. Confirm LCA submission is in the offer timeline before you accept, since DOL certification typically takes seven business days.
Use Migrate Mate's E-3 filing service for end-to-end support
Once you have a job offer, use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork from start to consulate appointment. This is especially useful if your employer has never sponsored an E-3 before and needs guidance on the process.
Find Research Specialist jobs with E-3 sponsorship on Migrate Mate
Search Migrate Mate to find Research Specialist roles where employers have E-3 sponsorship history. Filtering by employers familiar with the process saves time and avoids conversations with hiring managers who mistake the E-3 for an H-1B visa.
Prepare an equivalency letter if your degree is three years
Australian three-year bachelor's degrees are generally accepted for E-3 purposes, but some consular officers request a credential evaluation. A letter from a USCIS-recognized evaluation agency confirming U.S. bachelor's equivalency removes that uncertainty at your interview.
E-3 Visa Research Specialist: Frequently Asked Questions
How do I find Research Specialist jobs that offer E-3 visa sponsorship?
Migrate Mate is the most direct way to search for Research Specialist roles where employers are already familiar with E-3 sponsorship. Many employers who sponsor this role work in university research, public health, or policy sectors and have filed LCAs before. Searching through Migrate Mate filters results to employers with relevant sponsorship history, which shortens the hiring timeline significantly.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Research Specialist role qualify as a specialty occupation for E-3?
Yes, provided the position requires at least a bachelor's degree in a specific field such as public health, social science, life sciences, or a related discipline. Roles where any degree is acceptable regardless of field typically don't qualify. Your offer letter and the employer's LCA filing must both reflect the specific degree requirement clearly.
How does the E-3 compare to H-1B for Research Specialist positions?
The E-3 is available year-round with no lottery and no annual cap, while H-1B registrations are capped at 85,000 per year and selected by lottery in April. For an Australian Research Specialist, the E-3 means you can start the sponsorship process as soon as you have a job offer, rather than waiting for a lottery result that may not come.
Can I change Research Specialist employers while on an E-3?
Yes, but your new employer must file a fresh LCA with DOL before you can start work. Your E-3 status is tied to the sponsoring employer, so you cannot simply transfer it. There's no formal portability rule as with some other visa categories, meaning the new LCA and visa documentation need to be in place before your first day with the new employer.