Event Operations Assistant Jobs
Event Operations Assistant jobs are open across corporate events, hospitality, entertainment, and nonprofit sectors, at levels from entry-level coordinator support to senior assistant and lead operations roles, with specializations in vendor logistics, on-site production, and registration management. Scan the live roles below and apply to whichever ones fit.
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JOB DESCRIPTION
EPIC Entertainment Group is hiring a full-time Event Operations Manager at Fairchild Tropical Botanic Garden in Coral Gables, Florida, reporting to the General Manager. The role runs daily operations for the Garden’s weddings, events, retail and admissions programs, and leads teams through load-in, activation and load-out. It also oversees security, parking, housekeeping, a team of Production Assistants, and the Garden’s trams, shuttles and golf carts. Other duties include staff scheduling, budgets, payroll support, RFPs and vendor contracts, hiring and training, and writing standard operating procedures, all while serving as a client- and guest-facing representative. Candidates should have three to five years of operations management experience, strong project management and Excel skills, and the flexibility to work long, high-pressure hours, including weekends and holidays.
ABOUT EPIC ENTERTAINMENT GROUP
EPIC Entertainment Group is a collective of innovative producers, experiential marketers and creative designers whose sole mission is to produce unrivaled immersive experiences. We provide a wide selection of services in live entertainment, event production and venue management,, creating dynamic experiences from conception to production, operation and analyzation. Our customized solutions push the limits of innovation, delivering unparalleled results and lasting impressions.
ABOUT FAIRCHILD TROPICAL BOTANIC GARDEN:
Fairchild Tropical Botanic Garden is among the world’s best tropical botanic gardens where you fill find internationally renowned collections of cycads, flowering trees, tropical fruits, vines, aroids, and endangered species, which provide a living laboratory for scientists, and the opportunity of discovery for everyone. Fairchild is also a beautiful venue for family-friendly annual events such as the award-winning light spectacular, NightGarden, Chocolate Festival, Mango Festival and more. With its picturesque paths, vistas and displays combined with engaging events and activations, Fairchild provides an unforgettable experience for each and every guest.
JOB RESPONSIBILITIES:
· Support daily operational aspects of the Garden’s weddings, events, retail and admissions programs
· Lead operational teams as they support events and programs, including load-in, activation and tear-down/load-out
· Manage operational departments to include security, parking and janitorial/housekeeping
· Manage a team of Production Assistants dedicated to the support of events, weddings and operations
· Manage the day-to-day operation and maintenance of trams, shuttles and golf carts
· Ensure that trams, shuttles and golf carts are serviced regularly, parked correctly, cleaned and charged nightly to be ready for daytime use
· Develop and implement detailed operational plans in support of Garden events and programs
· Schedule staff to ensure adequate coverage for regular operations and special operations within a defined budget
· Create and submit RFPs for special projects and vendors
· Negotiate and manage contracts with third party vendors as needed
· Recruit, Conduct Interviews, Hire, and Train new and existing teams
· Develop and implement departmental standard operating procedures (SOP’s)
· Support the production and execution of all garden operations, events and educational activities
· Manage budgets to ensure financial responsibility and profitability
· Develop and maintain communications protocols to insure seamless communication with and between all departments
· Assist with payroll procedures across multiple teams, weekly audits, and scheduled submittals.
· Serve as both client-and-guest-facing representative, providing excellent customer and client service and maintaining excellent communication with all parties
· This is a high-pressure job with long hours and requires a dedicated professional who is willing to roll-up their sleeves and give 100% at all times. Flexibility in personal schedule is a must (including Holidays and Weekends)
· Other duties as deemed necessary or as directed
REQUIREMENTS:
· College degree or equivalent experience preferred
· Minimum three-to-five years of management experience in Operations
· Hospitality experience a plus
· Strong project management skills
· Proficiency in Microsoft Word, Excel, Outlook and other Microsoft Office applications required, with a special emphasis on Excel
· Client focus with attention to detail, flexibility and accountability for results
· Ability to build consensus and cultivate relationships
· Excellent problem-solving and organizational skills
· Excellent verbal and written comprehension and communication skills
· Ability to multi-task and maintain a calm demeanor in a stressful environment
· Strong leadership skills with an ability to motivate staff and support senior staff
· Must have unrestricted authorization to work in the United States
Pay: $60,000.00 - $65,000.00 per year
Benefits:
- Paid time off
Work Location: In person
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Find JobsEvent Operations Assistant Job Market
Who's Hiring
- Encore Global25
- Marriott International13
- Lucky Strike Entertainment12
- Pinnacle Live7
- Rodizio Grill6
Top Industries Hiring
- Insurance
- Technology & Software
What Employers Look For
The qualifications that appear most often in event operations assistant jobs.
- Experience supporting event logistics, vendor coordination, or on-site operations
- Proficiency with event management or project management software platforms
- Strong organizational skills managing multiple concurrent event timelines
- Ability to work evenings, weekends, and extended hours during events
- Experience with registration platforms, check-in tools, or attendee management systems
- Associate or bachelor's degree in hospitality, communications, marketing, or a related field
Tips for Your Event Operations Assistant Job Search
Tailor your resume to event timelines
Hiring managers for event operations roles want to see that you can manage concurrent deadlines. List specific events you supported by type and scale, and call out your role in pre-event setup, day-of execution, and post-event breakdown separately.
Apply early to roles that fit
Migrate Mate lists event operations assistant openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Highlight vendor and logistics coordination
Many candidates underplay operational detail in their resumes. Explicitly name the vendors, AV partners, or catering contacts you coordinated with, and describe how you tracked deliverables or resolved day-of issues to show real operations ownership.
Target postings by event type first
Corporate conference roles, festival operations jobs, and nonprofit gala positions each require different muscle. Filter your search by industry or event format before applying so your cover letter can speak directly to the type of programming the employer runs.
Prepare for scenario-based interview questions
Interviewers for event operations roles almost always ask about a time something went wrong on-site. Prepare two or three specific examples where you adapted to a vendor no-show, a venue change, or a registration surge, and walk through your exact response.
Negotiate start dates around event cycles
If you receive an offer during a heavy event season, ask whether the team needs you immediately for a specific event or whether a two-to-three-week buffer is workable. Framing flexibility around the event calendar shows operational awareness from day one.
Event Operations Assistant Jobs: Frequently Asked Questions
Which companies are hiring the most event operations assistants?
The companies hiring the most event operations assistants right now include Encore Global, Marriott International, and Lucky Strike Entertainment, with the largest share of openings in California, Florida, and Texas, based on current listings on Migrate Mate as of November 2026. Event management agencies, convention centers, and large nonprofits consistently post the highest volume of openings in this role.
How many event operations assistant jobs are remote?
About 48% of event operations assistant openings are fully remote or hybrid as of November 2026, reflecting that most event roles require on-site presence during production days. The sub-areas most likely to offer remote flexibility include pre-event administrative coordination, vendor communication, and post-event reporting and reconciliation.
How do you become an event operations assistant?
Start by gaining hands-on experience through volunteer event staffing, campus event committees, or internships with event management companies or venues. Build familiarity with registration and project management tools used in the field. Put together a resume that documents specific events you supported by type, scale, and your exact responsibilities, then apply to entry-level or coordinator-support roles to build a track of professional experience.
Can you get hired as an event operations assistant with little or no experience?
Yes, many event operations assistant roles are designed as entry points into the field and explicitly welcome candidates without full-time event experience. Employers often accept volunteer event work, college programming involvement, or hospitality service experience as relevant background. Demonstrating comfort with logistics, attention to detail under pressure, and willingness to work non-standard hours can carry a candidate through an entry-level hiring process.
What does the event operations assistant interview process look like?
Most hiring processes for event operations assistant roles include an initial phone or video screen focused on availability and logistics experience, followed by one or two rounds of interviews covering scenario-based questions about on-site problem-solving, vendor management, and working under tight deadlines. Some employers include a practical component such as reviewing a run-of-show document or walking through how you'd handle a specific event-day challenge.
Where can I find and apply to event operations assistant jobs?
You can find and apply to event operations assistant jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and event type, then apply directly to each listing that fits your background and availability.
See All 226+ Event Operations Assistant Jobs
Find roles that match your experience and apply in just a few clicks.
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