Mid Level Executive Assistant Project Coordinator Jobs
Mid level executive assistant project coordinator jobs go to professionals ready to own complex schedules and cross-functional initiatives end to end, coordinating stakeholders and driving timelines without constant oversight. Openings are spread across on-site, remote, and hybrid settings in Technology & Software, Consulting & Professional Services, and Healthcare & Medical Services, with employers like Gartner, Datadog, and Paylocity hiring at this level now.
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Showing 5 of 1,137+ Mid Level Executive Assistant Project Coordinator jobs
The Company
PayPal has been revolutionizing commerce globally for more than 25 years. Creating innovative experiences that make moving money, selling, and shopping simple, personalized, and secure, PayPal empowers consumers and businesses in approximately 200 markets to join and thrive in the global economy.
We operate a global, two-sided network at scale that connects hundreds of millions of merchants and consumers. We help merchants and consumers connect, transact, and complete payments, whether they are online or in person. PayPal is more than a connection to third-party payment networks. We provide proprietary payment solutions accepted by merchants that enable the completion of payments on our platform on behalf of our customers.
We offer our customers the flexibility to use their accounts to purchase and receive payments for goods and services, as well as the ability to transfer and withdraw funds. We enable consumers to exchange funds more safely with merchants using a variety of funding sources, which may include a bank account, a PayPal or Venmo account balance, PayPal and Venmo branded credit products, a credit card, a debit card, certain cryptocurrencies, or other stored value products such as gift cards, and eligible credit card rewards. Our PayPal, Venmo, and Xoom products also make it safer and simpler for friends and family to transfer funds to each other. We offer merchants an end-to-end payments solution that provides authorization and settlement capabilities, as well as instant access to funds and payouts. We also help merchants connect with their customers, process exchanges and returns, and manage risk. We enable consumers to engage in cross-border shopping and merchants to extend their global reach while reducing the complexity and friction involved in enabling cross-border trade.
Our beliefs are the foundation for how we conduct business every day. We live each day guided by our core values of Inclusion, Innovation, Collaboration, and Wellness. Together, our values ensure that we work together as one global team with our customers at the center of everything we do – and they push us to ensure we take care of ourselves, each other, and our communities.
Job Summary:
This job provides day-to-day support to management, ensuring the smooth, efficient operation. It involves managing schedules, coordinating meetings, and expense tracking on behalf of the VPs. The assistant is responsible for preparing reports, organizing travel arrangements, maintaining and updating databases and SharePoint sites, ensuring data accuracy, organization, and accessibility for stakeholders. Additionally, they may assist in project management tasks, liaising with other departments, and ensuring that deadlines are met. Scope: This job typically supports 2 or more Vice Presidents.
Essential Responsibilities:
- Manages calendar of the executive and daily work with some instruction from others.
- Performs general administrative duties such as travel, expenses, department distribution list, purchase orders, ordering supplies in accordance with standard procedures & practices.
- Engage and collaborate with the immediate team & internal partners.
- May act as a delegate for the executive when reviewing and approving expense reports.
- Proactively identifies opportunities to increase efficiency and improve processes, anticipating the needs of the executive & team.
- Collaborate regularly with peers and internal partners while developing and maintaining strong relationships.
Minimum Qualifications:
3 years of relevant work experience
Additional Responsibilities & Preferred Qualifications:
This role requires discretion, confidentiality, effective stakeholder management and an ability to operate calmly in a fast-paced environment whilst introducing process discipline, structure, and organization across a range of administrative areas with a senior audience.
Your way to impact
No two days are the same in this rare opportunity where you would leverage your energetic, ambitious, and ‘can-do’ attitude daily. This is an integral role to our team where your proactivity and strong interpersonal skills to handle sensitive and confidential information will be critical to its success.
Your day to day
- Provide daily support to the Vice President of our Consumer Engineering organization.
- Engage in proactive and real-time engagement, building rapport and trust, and communicating via leaders preferred methods.
- Understand the priority of asks from your leaders, ensuring you react to their expectations.
- Manage leaders daily schedule and prioritize meetings. Follow up on request items.
- Anticipate needs and take initiative to solve problems independently.
- Organize and maintain complex calendars using a high level of tact and integrity. Will need to know how to schedule meetings across multiple time zones and stakeholders.
- Project manage all logistics for team meetings, off-sites and events.
- Make complex travel arrangements expeditiously and accurately.
- Prepare and track expense reports.
- Proactively identify opportunities to make the overall leadership team more efficient over the long term.
- Follow up on action items on behalf of the executives, as appropriate.
- Proactively provide leaders with updates on task progress and completion.
- Exercise good judgment and discretion, as well as professionalism, when communicating or responding to situations requiring solutions.
- Be an active member of the Consumer Engineering executive assistant team and participate in team meetings.
- Help provide coverage when Consumer Engineering team executive assistants are out of the office.
- Handle special projects as they arise.
What do you need to bring
- 3+ years relevant work experience supporting the Vice President level or above in a complex and dynamic environment.
- Highly organized with an ability to demonstrate meticulous attention to details, adaptability, flexibility, resourcefulness, and efficiency.
- Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively.
- Experience in handling a wide range of administrative-related tasks, organizing large meetings across time zones and arranging travel.
- Demonstrated ability to take the initiative to spot problems before they arise, find solutions, and provide timely follow-through on projects.
- Self-starter and self-directed: understands the needs of the executives and proactively helps and addresses gaps and opportunities.
- Demonstrated ability to act diplomatically and respectfully when communicating with key internal and external customers and individuals of varying levels.
- High level of integrity required for handling sensitive and confidential information.
- Team player and comfortable working within executive assistant team dynamic.
- Flexibility to accommodate leaders global travel schedule.
- Proven competency using MS Office applications; Outlook, Word, Excel, and PowerPoint.
- Excellent communication skills (both written and oral).
- Passionate about PayPal with a strong understanding of our products.
- Ability to work with employees of all levels within company, vendors and visitors.
- Bachelor’s Degree or equivalent, preferred.
Subsidiary:
PayPal
Travel Percent:
0
The base pay for this role will depend on where you work and the relevant experience and expertise you bring. The expected range of pay for this role by location is:
Primary Location | Pay Range:
New York City, New York: ($34.37 - $49.18 Hourly)
Additional Location(s) | Pay Range:
No other locations are assigned to this requisition currently.
Additional compensation for this role may include an annual performance bonus or other incentive compensation, as applicable. PayPal does not charge candidates any fees for courses, applications, resume reviews, interviews, background checks, or onboarding. When making an application directly, we will never ask you to share passwords, one-time passcodes (OTP), or verification codes. Any such request is a red flag and likely part of a scam. All communication regarding your application will come from official PayPal email domains. If you suspect fraudulent activity, please report it immediately. To learn more about how to identify and avoid recruitment fraud please visit https://careers.pypl.com/contact-us.
For the majority of employees, PayPal's balanced hybrid work model offers 3 days in the office for effective in-person collaboration and 2 days at your choice of either the PayPal office or your home workspace, ensuring that you equally have the benefits and conveniences of both locations.
Our Benefits:
At PayPal, we’re committed to building an equitable and inclusive global economy. And we can’t do this without our most important asset - you. That’s why we offer comprehensive, choice-based programs, to support all aspects of personal wellbeing—physical, emotional, and financial—delivering meaningful value where it matters most. We strive to create a flexible, balanced work culture with a holistic approach to benefits, including generous paid time off, healthcare coverage for you and your family, and resources to create financial security and support your mental health.
Who We Are:
Commitment to Diversity and Inclusion
PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state, or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at paypalglobaltalentacquisition@paypal.com.
Belonging at PayPal:
Our employees are central to advancing our mission, and we strive to create an environment where everyone can do their best work with a sense of purpose and belonging. Belonging at PayPal means creating a workplace with a sense of acceptance and security where all employees feel included and valued. We are proud to have a diverse workforce reflective of the merchants, consumers, and communities that we serve, and we continue to take tangible actions to cultivate inclusivity and belonging at PayPal.
Any general requests for consideration of your skills, please Join our Talent Community.
We know the confidence gap and imposter syndrome can get in the way of meeting spectacular candidates. Please don’t hesitate to apply.
Notice to Applicants and Employees who reside within New York City.
The Company
PayPal has been revolutionizing commerce globally for more than 25 years. Creating innovative experiences that make moving money, selling, and shopping simple, personalized, and secure, PayPal empowers consumers and businesses in approximately 200 markets to join and thrive in the global economy.
We operate a global, two-sided network at scale that connects hundreds of millions of merchants and consumers. We help merchants and consumers connect, transact, and complete payments, whether they are online or in person. PayPal is more than a connection to third-party payment networks. We provide proprietary payment solutions accepted by merchants that enable the completion of payments on our platform on behalf of our customers.
We offer our customers the flexibility to use their accounts to purchase and receive payments for goods and services, as well as the ability to transfer and withdraw funds. We enable consumers to exchange funds more safely with merchants using a variety of funding sources, which may include a bank account, a PayPal or Venmo account balance, PayPal and Venmo branded credit products, a credit card, a debit card, certain cryptocurrencies, or other stored value products such as gift cards, and eligible credit card rewards. Our PayPal, Venmo, and Xoom products also make it safer and simpler for friends and family to transfer funds to each other. We offer merchants an end-to-end payments solution that provides authorization and settlement capabilities, as well as instant access to funds and payouts. We also help merchants connect with their customers, process exchanges and returns, and manage risk. We enable consumers to engage in cross-border shopping and merchants to extend their global reach while reducing the complexity and friction involved in enabling cross-border trade.
Our beliefs are the foundation for how we conduct business every day. We live each day guided by our core values of Inclusion, Innovation, Collaboration, and Wellness. Together, our values ensure that we work together as one global team with our customers at the center of everything we do – and they push us to ensure we take care of ourselves, each other, and our communities.
Job Summary:
This job provides day-to-day support to management, ensuring the smooth, efficient operation. It involves managing schedules, coordinating meetings, and expense tracking on behalf of the VPs. The assistant is responsible for preparing reports, organizing travel arrangements, maintaining and updating databases and SharePoint sites, ensuring data accuracy, organization, and accessibility for stakeholders. Additionally, they may assist in project management tasks, liaising with other departments, and ensuring that deadlines are met. Scope: This job typically supports 2 or more Vice Presidents.
Essential Responsibilities:
- Manages calendar of the executive and daily work with some instruction from others.
- Performs general administrative duties such as travel, expenses, department distribution list, purchase orders, ordering supplies in accordance with standard procedures & practices.
- Engage and collaborate with the immediate team & internal partners.
- May act as a delegate for the executive when reviewing and approving expense reports.
- Proactively identifies opportunities to increase efficiency and improve processes, anticipating the needs of the executive & team.
- Collaborate regularly with peers and internal partners while developing and maintaining strong relationships.
Minimum Qualifications:
3 years of relevant work experience
Additional Responsibilities & Preferred Qualifications:
This role requires discretion, confidentiality, effective stakeholder management and an ability to operate calmly in a fast-paced environment whilst introducing process discipline, structure, and organization across a range of administrative areas with a senior audience.
Your way to impact
No two days are the same in this rare opportunity where you would leverage your energetic, ambitious, and ‘can-do’ attitude daily. This is an integral role to our team where your proactivity and strong interpersonal skills to handle sensitive and confidential information will be critical to its success.
Your day to day
- Provide daily support to the Vice President of our Consumer Engineering organization.
- Engage in proactive and real-time engagement, building rapport and trust, and communicating via leaders preferred methods.
- Understand the priority of asks from your leaders, ensuring you react to their expectations.
- Manage leaders daily schedule and prioritize meetings. Follow up on request items.
- Anticipate needs and take initiative to solve problems independently.
- Organize and maintain complex calendars using a high level of tact and integrity. Will need to know how to schedule meetings across multiple time zones and stakeholders.
- Project manage all logistics for team meetings, off-sites and events.
- Make complex travel arrangements expeditiously and accurately.
- Prepare and track expense reports.
- Proactively identify opportunities to make the overall leadership team more efficient over the long term.
- Follow up on action items on behalf of the executives, as appropriate.
- Proactively provide leaders with updates on task progress and completion.
- Exercise good judgment and discretion, as well as professionalism, when communicating or responding to situations requiring solutions.
- Be an active member of the Consumer Engineering executive assistant team and participate in team meetings.
- Help provide coverage when Consumer Engineering team executive assistants are out of the office.
- Handle special projects as they arise.
What do you need to bring
- 3+ years relevant work experience supporting the Vice President level or above in a complex and dynamic environment.
- Highly organized with an ability to demonstrate meticulous attention to details, adaptability, flexibility, resourcefulness, and efficiency.
- Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively.
- Experience in handling a wide range of administrative-related tasks, organizing large meetings across time zones and arranging travel.
- Demonstrated ability to take the initiative to spot problems before they arise, find solutions, and provide timely follow-through on projects.
- Self-starter and self-directed: understands the needs of the executives and proactively helps and addresses gaps and opportunities.
- Demonstrated ability to act diplomatically and respectfully when communicating with key internal and external customers and individuals of varying levels.
- High level of integrity required for handling sensitive and confidential information.
- Team player and comfortable working within executive assistant team dynamic.
- Flexibility to accommodate leaders global travel schedule.
- Proven competency using MS Office applications; Outlook, Word, Excel, and PowerPoint.
- Excellent communication skills (both written and oral).
- Passionate about PayPal with a strong understanding of our products.
- Ability to work with employees of all levels within company, vendors and visitors.
- Bachelor’s Degree or equivalent, preferred.
Subsidiary:
PayPal
Travel Percent:
0
The base pay for this role will depend on where you work and the relevant experience and expertise you bring. The expected range of pay for this role by location is:
Primary Location | Pay Range:
New York City, New York: ($34.37 - $49.18 Hourly)
Additional Location(s) | Pay Range:
No other locations are assigned to this requisition currently.
Additional compensation for this role may include an annual performance bonus or other incentive compensation, as applicable. PayPal does not charge candidates any fees for courses, applications, resume reviews, interviews, background checks, or onboarding. When making an application directly, we will never ask you to share passwords, one-time passcodes (OTP), or verification codes. Any such request is a red flag and likely part of a scam. All communication regarding your application will come from official PayPal email domains. If you suspect fraudulent activity, please report it immediately. To learn more about how to identify and avoid recruitment fraud please visit https://careers.pypl.com/contact-us.
For the majority of employees, PayPal's balanced hybrid work model offers 3 days in the office for effective in-person collaboration and 2 days at your choice of either the PayPal office or your home workspace, ensuring that you equally have the benefits and conveniences of both locations.
Our Benefits:
At PayPal, we’re committed to building an equitable and inclusive global economy. And we can’t do this without our most important asset - you. That’s why we offer comprehensive, choice-based programs, to support all aspects of personal wellbeing—physical, emotional, and financial—delivering meaningful value where it matters most. We strive to create a flexible, balanced work culture with a holistic approach to benefits, including generous paid time off, healthcare coverage for you and your family, and resources to create financial security and support your mental health.
Who We Are:
Commitment to Diversity and Inclusion
PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state, or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at paypalglobaltalentacquisition@paypal.com.
Belonging at PayPal:
Our employees are central to advancing our mission, and we strive to create an environment where everyone can do their best work with a sense of purpose and belonging. Belonging at PayPal means creating a workplace with a sense of acceptance and security where all employees feel included and valued. We are proud to have a diverse workforce reflective of the merchants, consumers, and communities that we serve, and we continue to take tangible actions to cultivate inclusivity and belonging at PayPal.
Any general requests for consideration of your skills, please Join our Talent Community.
We know the confidence gap and imposter syndrome can get in the way of meeting spectacular candidates. Please don’t hesitate to apply.
Notice to Applicants and Employees who reside within New York City.
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Find JobsMid Level Executive Assistant Project Coordinator Job Market
Who's Hiring
- Gartner44
- Datadog42
- Paylocity26
- RELEX Solutions26
- Jobot25
Top Industries Hiring
- Technology & Software467
- Consulting & Professional Services114
- Healthcare & Medical Services68
- Insurance55
- Banking & Financial Services45
Mid Level Executive Assistant Project Coordinator Jobs: Frequently Asked Questions
How do I get a mid level executive assistant project coordinator job?
Position yourself by highlighting ownership, not just task completion. Emphasize projects you managed from kickoff to delivery, executives you supported at the C-suite or VP level, and tools like project management platforms or calendar systems you used independently. Applications that show measurable results, such as streamlining a process or coordinating a multi-team initiative, stand out most strongly at this level.
Which companies hire mid level executive assistant project coordinators?
Companies hiring mid level executive assistant project coordinators right now include Gartner, Datadog, and Paylocity, based on current listings on Migrate Mate as of November 2026. Mid-size and large organizations across both corporate and nonprofit sectors tend to hire most actively at this level, where operational complexity justifies a dedicated professional handling both executive support and project coordination.
Are there remote mid level executive assistant project coordinator jobs?
Yes, though availability varies by employer and industry. About 44% of mid level executive assistant project coordinator openings are remote or hybrid as of November 2026, reflecting strong demand for professionals who can manage executive calendars, vendor relationships, and project timelines effectively without being on-site every day. Hybrid arrangements are especially common at larger organizations.
How do I move up to a mid level executive assistant project coordinator role?
Moving into mid level typically means deepening your ability to run projects with less direction, not just supporting them. Build a record of coordinating cross-functional work, handling competing priorities independently, and earning trust from senior stakeholders. Taking on stretch assignments, owning a project from planning through close-out, and developing proficiency in project management tools all signal readiness for the next level of responsibility.
Which industries hire the most mid level executive assistant project coordinators?
Mid Level executive assistant project coordinator roles concentrate in Technology & Software, Consulting & Professional Services, and Healthcare & Medical Services, based on current listings on Migrate Mate as of November 2026. These sectors tend to have complex internal operations, senior leadership teams with demanding schedules, and ongoing projects that require someone who can bridge administrative coordination and project execution at the same time.