Associate Director Of Admissions Green Card Jobs
Associate Director of Admissions roles at U.S. universities and colleges qualify for EB-2 and EB-3 green card sponsorship through the PERM labor certification process. Institutions with established HR infrastructure routinely sponsor foreign professionals in enrollment management. Finding employers with active green card sponsorship history makes all the difference.
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The College of Engineering's Global Innovation Exchange has an outstanding opportunity for an Associate Director of Admissions and Academic Operations to join their team.
About the Team
The University of Washington’s Global Innovation Exchange (GIX) is an engineering-and-business institute for emerging and established technology leaders. GIX inspires innovators to solve real-world challenges through the responsible application of advanced technologies, aiming to increase the capacity of innovative leaders to create value, transform organizations, and improve the world. For more information about GIX please visit https://gix.uw.edu/.
About this Opportunity
Reporting to the Academic Director for MSTI, the Associate Director of Admissions and Academic Operations oversees the full lifecycle of academic and admissions operations for the Full-time Master of Science in Technology Innovation (MSTI) program, the Hybrid MSTI program, the MSTI + Tsinghua University (THU) Dual Degree program, future GIX degree and non-degree programs, and corporate professional development programs. The role ensures that instructional logistics, course delivery systems, faculty coordination, curriculum operations, registration processes, and admissions workflows are executed with accuracy, efficiency, and compliance across multiple UW departments and with international partner institutions.
Key Responsibilities
Admissions Strategy & Operations Management (45%)
- Lead admissions operations for the Full-time and Hybrid MSTI, and the Dual Degree program.
- Manage admissions systems including serving as Slate PDE, updating and maintaining in good working order MSTI Admissions Data Tool, and CRM tools such as Element451.
- Oversee admissions timelines, workflows, reviewer assignments, and data accuracy.
- Manage admissions application reviewers including recruiting, hiring, training, providing rubrics, assigning loads, and monitoring reviewer progress.
- Manage admissions interviewers including recruiting, hiring, scheduling, providing rubrics, monitoring evaluations, and managing operational workflows.
- Prepare admissions decisions recommendations, committee materials, data summaries, reviewer reports, and decision documentation.
- Oversee scholarship award rubric, process, timelines, and candidate communication.
- Lead admissions cycle prep process by capturing feedback from admissions reviewers, interviewers, stakeholders, and configuring new applications in Slate each cycle.
- Partner with stakeholders to confirm admission requirements and rubric; providing a set of strategic, data-informed recommendations and next steps.
- Partner with recruiting team to set admissions deadlines and oversee application fee and enrollment confirmation deposit waivers.
- Field all admissions and non-MSTI registration questions sent to shared MSTI email account; coordinate coverage when out of office and serve as back-up for all messages when colleagues are unavailable.
- Provide timely admissions related analytics and reports for program leadership.
- Serve as the primary point of contact with Tsinghua University regarding academic operations and admissions workflows.
- Manage cross institution timelines and admissions milestones.
- Oversee the exchange of academic and admissions data between programs.
- Facilitate communication and operational alignment between UW faculty and THU administrators.
Academic Operations Leadership (35%)
- Manage faculty scheduling across MSTI programs by maintaining course schedules, timelines, and academic calendars.
- Initiate faculty appointments with UW Departments for part-time temporary lecturers, affiliate teaching faculty, or visiting instructors and guest lecturers.
- Coordinate faculty meetings, workshops, and midpoint faculty check ins to support course delivery.
- Oversee room reservations, quarterly time schedule submissions, and classroom configurations.
- Administer midterm and final course evaluations, including set up, distribution, and reporting to program leadership, including aggregate data.
- Field faculty operational questions, routing requests to appropriate teams (IT/classroom support, finance, facilities, etc.).
- Oversee Canvas access and auditing for instructors, course assistants, and enrolled students.
- Oversee DARs mapping for Full-time and Hybrid MSTI cohorts.
- Maintain academic documentation, internal processes, and SharePoint files.
- Partner with UW Continuum College (PCE) to ensure registration and policy aligned billing is configured correctly.
- Oversee non MSTI student registration processes including the creation and distribution of add codes when needed.
- Provide registration deadlines and updates for the MSTI student newsletter.
- Maintain and audit academic data across internal systems, including MyGrad, Element451, Canvas, and local databases.
- Support the academic review processes when needed, providing academic operations documentation and required data.
Supervisory Responsibilities (15%)
This role provides supervision, assignment of duties, and workflow direction for admissions application reviewers and interviewers. Responsibilities include:
- Recruiting, hiring, and approving time in Workday.
- Assigning workloads and monitoring deadlines.
- Providing evaluation rubrics, expectations, and training.
This role provides supervision for Course Assistants. Responsibilities include:
- Managing hiring workflows in coordination with relevant units.
- Providing onboarding and training on course operations.
- Defining quarterly responsibilities.
- Approving timesheets in Workday.
Program Support (5%)
- Contribute to budget planning related to academic and admissions processes.
- Complete ad hoc assignments as needed.
Minimum Requirements
- Bachelor’s degree in business, social science, English, education, or related field and 4 years of experience in higher education.
Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Additional Requirements
- Strong organizational skills and ability to juggle multiple priorities and projects.
- Strong interpersonal communication and collaboration skills, with an ability to work with a broad range of individuals, from prospective and current students to faculty, leaders on campus, and professionals.
- Excellent writing and editing skills.
- Strong public presentation skills.
- Eye for detail and high standards of accuracy.
- Proficiency with the MS Office Suite.
Desired Qualifications
- Master's degree in business, social science, English, education or related field.
- Experience working with global programs or international students.
- Knowledge of student visas process and relevant graduate school policies.
- Experience with Slate, Element451, UW MyGrad.
- Experience supervising staff.
- Relevant experience at the University of Washington.
Working Environment Conditions
This position may require off-site travel if additional support is needed at recruitment events. This position must be able to work flexible hours as necessary due to work demands. This role is eligible for remote work.
Compensation, Benefits and Position Details
Pay Range Minimum:
$98,004.00 annual
Pay Range Maximum:
$105,000.00 annual
Other Compensation:
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
Not Applicable
About the UW
Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
Job Description
The College of Engineering's Global Innovation Exchange has an outstanding opportunity for an Associate Director of Admissions and Academic Operations to join their team.
About the Team
The University of Washington’s Global Innovation Exchange (GIX) is an engineering-and-business institute for emerging and established technology leaders. GIX inspires innovators to solve real-world challenges through the responsible application of advanced technologies, aiming to increase the capacity of innovative leaders to create value, transform organizations, and improve the world. For more information about GIX please visit https://gix.uw.edu/.
About this Opportunity
Reporting to the Academic Director for MSTI, the Associate Director of Admissions and Academic Operations oversees the full lifecycle of academic and admissions operations for the Full-time Master of Science in Technology Innovation (MSTI) program, the Hybrid MSTI program, the MSTI + Tsinghua University (THU) Dual Degree program, future GIX degree and non-degree programs, and corporate professional development programs. The role ensures that instructional logistics, course delivery systems, faculty coordination, curriculum operations, registration processes, and admissions workflows are executed with accuracy, efficiency, and compliance across multiple UW departments and with international partner institutions.
Key Responsibilities
Admissions Strategy & Operations Management (45%)
- Lead admissions operations for the Full-time and Hybrid MSTI, and the Dual Degree program.
- Manage admissions systems including serving as Slate PDE, updating and maintaining in good working order MSTI Admissions Data Tool, and CRM tools such as Element451.
- Oversee admissions timelines, workflows, reviewer assignments, and data accuracy.
- Manage admissions application reviewers including recruiting, hiring, training, providing rubrics, assigning loads, and monitoring reviewer progress.
- Manage admissions interviewers including recruiting, hiring, scheduling, providing rubrics, monitoring evaluations, and managing operational workflows.
- Prepare admissions decisions recommendations, committee materials, data summaries, reviewer reports, and decision documentation.
- Oversee scholarship award rubric, process, timelines, and candidate communication.
- Lead admissions cycle prep process by capturing feedback from admissions reviewers, interviewers, stakeholders, and configuring new applications in Slate each cycle.
- Partner with stakeholders to confirm admission requirements and rubric; providing a set of strategic, data-informed recommendations and next steps.
- Partner with recruiting team to set admissions deadlines and oversee application fee and enrollment confirmation deposit waivers.
- Field all admissions and non-MSTI registration questions sent to shared MSTI email account; coordinate coverage when out of office and serve as back-up for all messages when colleagues are unavailable.
- Provide timely admissions related analytics and reports for program leadership.
- Serve as the primary point of contact with Tsinghua University regarding academic operations and admissions workflows.
- Manage cross institution timelines and admissions milestones.
- Oversee the exchange of academic and admissions data between programs.
- Facilitate communication and operational alignment between UW faculty and THU administrators.
Academic Operations Leadership (35%)
- Manage faculty scheduling across MSTI programs by maintaining course schedules, timelines, and academic calendars.
- Initiate faculty appointments with UW Departments for part-time temporary lecturers, affiliate teaching faculty, or visiting instructors and guest lecturers.
- Coordinate faculty meetings, workshops, and midpoint faculty check ins to support course delivery.
- Oversee room reservations, quarterly time schedule submissions, and classroom configurations.
- Administer midterm and final course evaluations, including set up, distribution, and reporting to program leadership, including aggregate data.
- Field faculty operational questions, routing requests to appropriate teams (IT/classroom support, finance, facilities, etc.).
- Oversee Canvas access and auditing for instructors, course assistants, and enrolled students.
- Oversee DARs mapping for Full-time and Hybrid MSTI cohorts.
- Maintain academic documentation, internal processes, and SharePoint files.
- Partner with UW Continuum College (PCE) to ensure registration and policy aligned billing is configured correctly.
- Oversee non MSTI student registration processes including the creation and distribution of add codes when needed.
- Provide registration deadlines and updates for the MSTI student newsletter.
- Maintain and audit academic data across internal systems, including MyGrad, Element451, Canvas, and local databases.
- Support the academic review processes when needed, providing academic operations documentation and required data.
Supervisory Responsibilities (15%)
This role provides supervision, assignment of duties, and workflow direction for admissions application reviewers and interviewers. Responsibilities include:
- Recruiting, hiring, and approving time in Workday.
- Assigning workloads and monitoring deadlines.
- Providing evaluation rubrics, expectations, and training.
This role provides supervision for Course Assistants. Responsibilities include:
- Managing hiring workflows in coordination with relevant units.
- Providing onboarding and training on course operations.
- Defining quarterly responsibilities.
- Approving timesheets in Workday.
Program Support (5%)
- Contribute to budget planning related to academic and admissions processes.
- Complete ad hoc assignments as needed.
Minimum Requirements
- Bachelor’s degree in business, social science, English, education, or related field and 4 years of experience in higher education.
Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Additional Requirements
- Strong organizational skills and ability to juggle multiple priorities and projects.
- Strong interpersonal communication and collaboration skills, with an ability to work with a broad range of individuals, from prospective and current students to faculty, leaders on campus, and professionals.
- Excellent writing and editing skills.
- Strong public presentation skills.
- Eye for detail and high standards of accuracy.
- Proficiency with the MS Office Suite.
Desired Qualifications
- Master's degree in business, social science, English, education or related field.
- Experience working with global programs or international students.
- Knowledge of student visas process and relevant graduate school policies.
- Experience with Slate, Element451, UW MyGrad.
- Experience supervising staff.
- Relevant experience at the University of Washington.
Working Environment Conditions
This position may require off-site travel if additional support is needed at recruitment events. This position must be able to work flexible hours as necessary due to work demands. This role is eligible for remote work.
Compensation, Benefits and Position Details
Pay Range Minimum:
$98,004.00 annual
Pay Range Maximum:
$105,000.00 annual
Other Compensation:
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
Not Applicable
About the UW
Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
See all 10+ Associate Director Of Admissions jobs
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Get Access To All JobsTips for Finding Green Card Sponsorship in Associate Director Of Admissions
Document your enrollment management credentials early
Gather transcripts, professional evaluations, and evidence of leadership in admissions operations before applying. PERM requires proving your qualifications match the job description precisely, so gaps between your credentials and the posted requirements can stall the labor certification filing.
Target universities with dedicated HR and immigration teams
Large research universities and multi-campus systems are far more likely to have in-house PERM filing experience than small liberal arts colleges. Institutions that sponsor regularly move faster and make fewer procedural errors that trigger DOL audits.
Search for green card sponsoring roles on Migrate Mate
Migrate Mate surfaces Associate Director of Admissions positions at employers with verified green card sponsorship history, saving you from applying to institutions that have never filed a PERM case for this role category.
Verify the prevailing wage tier before accepting an offer
Look up your specific SOC code and location on the OFLC Wage Search before negotiating. If the offered salary falls below the DOL prevailing wage, the employer must increase it before filing the PERM application or risk automatic denial.
Clarify PERM advertising timelines with your prospective employer
PERM requires a formal recruitment period, including newspaper ads and internal postings, before DOL submission. Ask the employer upfront whether they've completed this recruitment or whether your start date will be delayed by the required advertising window.
Understand how EB-2 and EB-3 affect your priority date strategy
If you hold a master's degree or higher in education administration or a related field, your employer may file under EB-2, which can mean shorter wait times for nationals of some countries. Confirm which category the employer intends to use before the I-140 is filed.
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Find Associate Director Of Admissions JobsAssociate Director Of Admissions Green Card Sponsorship: Frequently Asked Questions
Does an Associate Director of Admissions role qualify for EB-2 or EB-3 green card sponsorship?
Most Associate Director of Admissions positions qualify for EB-3 as a professional role requiring at least a bachelor's degree. If the position requires a master's degree or equivalent, and the employer can demonstrate that requirement is genuinely necessary, EB-2 sponsorship may be available. The degree requirement in the actual job description determines which category applies, not your personal credentials alone.
How does green card sponsorship differ from H-1B for this role?
Green card sponsorship through PERM leads to permanent residency rather than a temporary status that expires or requires renewal. Unlike H-1B, there's no annual lottery for EB-3 sponsorship, and the employer can begin the PERM process at any time of year. The tradeoff is timeline: PERM labor certification, followed by the I-140 petition and adjustment of status, typically takes two to four years for most nationalities, compared to a few months for an H-1B approval.
Which types of employers sponsor Associate Directors of Admissions for green cards?
Four-year universities, community colleges, and large private school networks are the most active sponsors. Institutions with dedicated HR departments and prior PERM filing experience are better positioned to manage the process without delays. Smaller colleges rarely sponsor because they lack the administrative infrastructure to run the required DOL recruitment and advertising process correctly.
How can I find Associate Director of Admissions jobs with green card sponsorship?
Use Migrate Mate to filter for Associate Director of Admissions roles at employers with documented green card sponsorship history. Applying to institutions that have already sponsored similar roles reduces the risk that an employer will agree to sponsor and then back out after learning about the PERM requirements and associated legal costs.
What is the PERM process and how long does it take for this role?
PERM, the Program Electronic Review Management system, is the DOL labor certification step that precedes the I-140 petition. The employer must run a formal recruitment campaign, document that no qualified U.S. workers were available for the role, and submit the application to DOL. Standard processing currently runs several months to over a year depending on audit selection, after which the I-140 and adjustment of status filings follow.
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