Green Card Conference Services Manager Jobs
Conference Services Manager roles at hotels, convention centers, and universities regularly appear in PERM labor certification filings, making green card sponsorship a realistic path for foreign professionals. EB-3 covers this role for skilled workers; strong candidates with relevant advanced degrees may qualify under EB-2. Sponsorship requires an employer willing to file PERM before your I-140 petition.
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Get Access To All JobsINTRODUCTION
Temple University's Council for European Studies (CES) is searching for a Conference Administrator, CES!
Become a part of the Temple family and you will have access to the following:
- A remote work schedule
- Full medical, dental, vision coverage
- Paid time off
- 12 Paid Holidays
- Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
- A generous retirement plan and so much more!
Salary Range: $36,600 - $45,000
A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant’s education and experience, all relevant internal equity considerations, department budget, and funding source.
Position Summary
Founded in 1970, the Council for European Studies (CES) is a professional association with more than 1,000 individual members and 40 institutional members. The mission of CES is to advance, support, and recognize outstanding, multi-disciplinary research from the arts, social sciences, and humanities in Europe through a wide range of programs and initiatives. These include fellowships, grants, publications, awards, conferences and meetings, public lectures and symposia, as well as direct research and artistic collaboration. CES is particularly committed to supporting research that can play a critical role in understanding and applying the lessons of European history and integration to contemporary problems, including those in the areas of global security, sustainability, environmental stewardship, and democracy. In 2024, CES joined the College of Liberal Arts at Temple University. With an institutional home at Temple, CES organizes academic programming about European Studies in the Philadelphia region and beyond.
Each summer, CES hosts an annual conference that welcomes more than 1,000 delegates. The conference is held in a different host city each year and features three to four full days of workshops, mini-symposia, panel and roundtable discussions, and special events.
The Conference Administrator works under the direction of the Executive Director, and is responsible for supporting the planning, dissemination, and execution of the annual conference each year. This support includes managing the conference from the earliest stages of planning through its delivery and conclusion, including creating digital assets to promote conference, managing the conference platform (currently OpenWater), overseeing registration, managing budgets, communicating with conference delegates, and helping to coordinate on the ground event planning, including catering, room booking, registration, conference communications, and other day-to-day tasks during the conference.
The Conference Administrator will also be responsible for other administrative duties such as coordinating event logistics, promoting events and news, correspondence, scheduling meetings, preparing budgetary reports; directing the work of student interns and volunteers. This position holder will work directly with the Executive Director and closely with numerous CES committees, including the Executive Committee, conference committee, program committee, local organizing committee, and research networks. The position holder will also perform other duties related to the administration of the organization as assigned by the Executive Director to support the wellbeing of the organization.
Job Details
- This position requires the following background checks: Cash Handling and Personally Identifiable Information background check.
- This position is assigned a remote work arrangement; the duration of this remote work arrangement is at the discretion of Temple University and CES and is subject to change.
- Travel to Main Campus in Philadelphia may be required to attend meetings, events, and other business-related activities as needed.
- Candidates must possess a valid passport throughout the duration of their employment and be able to travel domestically and internationally as needed during the year, with travel occurring primarily in June.
Required Education and Experience
- Bachelor's Degree.
- At least two (2) years of directly related administrative/event management experience.
- Experience with Microsoft Office Suite (including OneDrive, SharePoint, Word, Excel, and PowerPoint).
- Experience with conference or event planning and management.
- Customer service experience.
- An equivalent combination of education and experience may be considered.
Preferred Education and Experience
- Experience working in academic or university setting.
- Experience working academic events and conferences.
Required Skills and Abilities
- Must be able to work independently, prioritize and organize work.
- Must have the ability to meet simultaneous deadlines, handle confidential materials, manage time effectively and use good judgment.
- Working knowledge of all applicable computer software, and management skills (including planning, negotiation, and communication skills).
- Ability to frequently interact with students, faculty, administrators and staff in a fast-paced environment.
- Excellent written, oral, and interpersonal skills along with the ability to effectively communicate with students, faculty, administrators and staff.
- Excellent customer service orientation and organizational skills with attention to detail.
- Must have the ability to make independent decisions at times when collaboration with colleagues and supervisors is not possible.
- Proactive approach to identifying and resolving issues.
- Ability to learn and adapt to new technology quickly.
- Skilled in managing academic and professional association events.
- Ability to provide comprehensive administrative support to academic organizations and non-profits.
- Must be proficient in managing administrative tasks related to conference or event management.
Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.
Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.
Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report
You may request a copy of the report by calling Temple University’s Department of Public Safety at 215-204-7900.
INTRODUCTION
Temple University's Council for European Studies (CES) is searching for a Conference Administrator, CES!
Become a part of the Temple family and you will have access to the following:
- A remote work schedule
- Full medical, dental, vision coverage
- Paid time off
- 12 Paid Holidays
- Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
- A generous retirement plan and so much more!
Salary Range: $36,600 - $45,000
A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant’s education and experience, all relevant internal equity considerations, department budget, and funding source.
Position Summary
Founded in 1970, the Council for European Studies (CES) is a professional association with more than 1,000 individual members and 40 institutional members. The mission of CES is to advance, support, and recognize outstanding, multi-disciplinary research from the arts, social sciences, and humanities in Europe through a wide range of programs and initiatives. These include fellowships, grants, publications, awards, conferences and meetings, public lectures and symposia, as well as direct research and artistic collaboration. CES is particularly committed to supporting research that can play a critical role in understanding and applying the lessons of European history and integration to contemporary problems, including those in the areas of global security, sustainability, environmental stewardship, and democracy. In 2024, CES joined the College of Liberal Arts at Temple University. With an institutional home at Temple, CES organizes academic programming about European Studies in the Philadelphia region and beyond.
Each summer, CES hosts an annual conference that welcomes more than 1,000 delegates. The conference is held in a different host city each year and features three to four full days of workshops, mini-symposia, panel and roundtable discussions, and special events.
The Conference Administrator works under the direction of the Executive Director, and is responsible for supporting the planning, dissemination, and execution of the annual conference each year. This support includes managing the conference from the earliest stages of planning through its delivery and conclusion, including creating digital assets to promote conference, managing the conference platform (currently OpenWater), overseeing registration, managing budgets, communicating with conference delegates, and helping to coordinate on the ground event planning, including catering, room booking, registration, conference communications, and other day-to-day tasks during the conference.
The Conference Administrator will also be responsible for other administrative duties such as coordinating event logistics, promoting events and news, correspondence, scheduling meetings, preparing budgetary reports; directing the work of student interns and volunteers. This position holder will work directly with the Executive Director and closely with numerous CES committees, including the Executive Committee, conference committee, program committee, local organizing committee, and research networks. The position holder will also perform other duties related to the administration of the organization as assigned by the Executive Director to support the wellbeing of the organization.
Job Details
- This position requires the following background checks: Cash Handling and Personally Identifiable Information background check.
- This position is assigned a remote work arrangement; the duration of this remote work arrangement is at the discretion of Temple University and CES and is subject to change.
- Travel to Main Campus in Philadelphia may be required to attend meetings, events, and other business-related activities as needed.
- Candidates must possess a valid passport throughout the duration of their employment and be able to travel domestically and internationally as needed during the year, with travel occurring primarily in June.
Required Education and Experience
- Bachelor's Degree.
- At least two (2) years of directly related administrative/event management experience.
- Experience with Microsoft Office Suite (including OneDrive, SharePoint, Word, Excel, and PowerPoint).
- Experience with conference or event planning and management.
- Customer service experience.
- An equivalent combination of education and experience may be considered.
Preferred Education and Experience
- Experience working in academic or university setting.
- Experience working academic events and conferences.
Required Skills and Abilities
- Must be able to work independently, prioritize and organize work.
- Must have the ability to meet simultaneous deadlines, handle confidential materials, manage time effectively and use good judgment.
- Working knowledge of all applicable computer software, and management skills (including planning, negotiation, and communication skills).
- Ability to frequently interact with students, faculty, administrators and staff in a fast-paced environment.
- Excellent written, oral, and interpersonal skills along with the ability to effectively communicate with students, faculty, administrators and staff.
- Excellent customer service orientation and organizational skills with attention to detail.
- Must have the ability to make independent decisions at times when collaboration with colleagues and supervisors is not possible.
- Proactive approach to identifying and resolving issues.
- Ability to learn and adapt to new technology quickly.
- Skilled in managing academic and professional association events.
- Ability to provide comprehensive administrative support to academic organizations and non-profits.
- Must be proficient in managing administrative tasks related to conference or event management.
Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.
Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.
Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report
You may request a copy of the report by calling Temple University’s Department of Public Safety at 215-204-7900.
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Get Access To All JobsTips for Finding Green Card Sponsorship as a Conference Services Manager
Verify your role meets specialty occupation standards
Conference Services Manager positions vary widely. Roles requiring a bachelor's degree in hospitality management, event planning, or a related field strengthen an EB-2 or EB-3 PERM case. Roles where any general degree satisfies requirements are harder to certify.
Target employers with convention and conference infrastructure
Hotels with dedicated event divisions, universities with large conference centers, and convention bureaus file PERM most frequently for this title. These employers have in-house HR teams familiar with the labor certification timeline and less likely to balk at the process.
Search green card sponsoring employers on Migrate Mate
Use Migrate Mate to filter Conference Services Manager openings by employers with active EB-2 and EB-3 PERM filing history. This narrows your search to organizations that have already run the process and understand the commitment involved.
Gather prevailing wage evidence before salary negotiations
Your employer must pay at least the DOL prevailing wage for your specific work location. Look up the wage level for your role and city using the OFLC Wage Search before your offer conversation, so you can flag any gaps early in the process.
Ask employers about PERM recruitment documentation timelines
PERM requires employers to complete a mandatory recruitment period before filing, which typically runs 30 to 180 days. Confirm whether your prospective employer has run this process before and has legal counsel ready, since delays often come from the recruitment documentation phase, not USCIS.
Use O*NET to align your job duties with the occupation profile
PERM filings succeed when your actual job duties match the certified occupation. Cross-reference your offer letter responsibilities against the O*NET profile for Conference Services Manager to catch any scope mismatches before your employer files with USCIS.
Green Card Conference Services Manager: Frequently Asked Questions
Does a Conference Services Manager role qualify for EB-2 or EB-3 green card sponsorship?
Most Conference Services Manager positions qualify under EB-3 as skilled workers requiring at least two years of training or experience. If the role specifically requires a bachelor's degree or higher in a directly related field like hospitality management or business administration, and your employer can document that requirement, EB-2 sponsorship is also possible. The PERM labor certification filing must accurately reflect the minimum requirements the employer genuinely uses when hiring.
How does green card sponsorship differ from H-1B sponsorship for this role?
H-1B visa sponsorship is temporary and subject to an annual lottery, which creates real uncertainty for hospitality professionals. Green card sponsorship through PERM and I-140 leads to permanent residency with no annual cap at the EB-3 level for most countries outside India and China. The trade-off is timeline: PERM labor certification alone can take six to twelve months before USCIS even receives your I-140 petition, so starting conversations early with prospective employers matters.
What does the PERM process require from a Conference Services Manager candidate?
Your employer files the PERM application with DOL on your behalf after completing a mandatory recruitment phase to demonstrate no qualified U.S. workers are available for the role. You need to meet every minimum requirement listed in the job description exactly. Keep copies of your degree, transcripts, and professional references organized, since your employer's attorney will need them to prepare the filing and respond to any DOL audit requests.
How do I find Conference Services Manager jobs where the employer will sponsor a green card?
Many hospitality employers are open to sponsorship but don't advertise it in job postings. Use Migrate Mate to search specifically for Conference Services Manager roles tied to employers with documented EB-2 and EB-3 PERM filing history. Targeting employers who have successfully run the process before reduces the risk of an offer falling through once the legal and financial commitment of PERM becomes clear.
Can I switch employers after my green card is approved or while the case is pending?
Once USCIS approves your I-140 petition, you have some flexibility. If your I-485 adjustment of status application has been pending for 180 days or more, portability rules under AC21 let you change to a same or similar occupation without restarting the process. Changing jobs before I-140 approval typically requires your new employer to file a fresh PERM case, resetting the timeline entirely.