Green Card Operations Director Jobs
Operations Director roles qualify for EB-2 and EB-3 green card sponsorship when the position requires a bachelor's degree or higher in business, operations management, or a related field. Employers file a PERM labor certification with the DOL before sponsoring you, documenting that no qualified U.S. worker is available for the role.
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Get Access To All JobsAt Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees. Ready to join our quest for better?
Job Description
This is a Full Time, salaried position at 40 hours per week located at the Woodstock clinic for Primary Care. Schedule is Monday through Friday.
Admin Operations Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.
Responsibilities:
- Supervise and direct the office's front-line clerical staff.
- Participate in interviewing, hiring, training, progressive discipline, dismissals, and performance appraisals.
- Oversee and direct day to day office operations within budget guidelines.
- Manage providers schedules with templates and optimize patient care hours to enhance productivity.
- Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, and staff productivity.
- Conduct timely and accurate cash management duties, including overseeing the collection of co-pays and patient balances, in-house cash balances, and bank deposits.
- Ensure that service excellence is delivered and perform service recovery whenever necessary.
- Manage office supplies within budget.
- Ensure accuracy of all data collection and data entry by site staff through training and compliance monitoring and facilitate and oversee flow of information to and from central administrative offices.
- Participate in leading practice staff meetings on a regular basis.
- Attend and actively participate in manager/supervisor meetings.
- Ensure that patient dignity and confidentiality are maintained at all times.
- Review and approve automated time reports for accuracy.
- Develop tools to support staff and enhance efficiency.
- Provide input into staff performance reviews. May participate with manager in conducting staff performance reviews.
- Provide one to one coaching and mentoring.
- Plan, execute and resolve all routine technical needs of the practice (phone, copiers, fax machines, PCs, etc.).
- Monitor daily transaction activity to ensure compliance with procedures.
- Resolve complex or critical situations involving patients, staff and customers: consults with manager for guidance as needed (e.g., complaints, discipline, etc.).
- Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, staff productivity, cost-savings, and operational efficiencies.
- Develop and implement policies and procedures as needed to support the practice.
- Complete other duties as assigned.
Qualifications
Required:
- Bachelor's degree or equivalent work experience.
- Minimum of three years of work experience in a medical or related business.
- Comprehension of insurance plans including HMO, PPO, POS, commercial, Medicare, and Medicaid.
- Solid understanding of patient flow in a medical office.
- Working knowledge of medical software, Word and Excel.
- Experience managing daily cash activity and reconciling income reports with daily payments.
Preferred:
- Knowledge of CPT and ICD-10 coding.
- Leadership experience.
Additional Information
Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.
Background Check
Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.
Artificial Intelligence Disclosure
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
Benefits
We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.
Sign-on Bonus Eligibility (if sign-on bonus offered for position):
Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.
At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees. Ready to join our quest for better?
Job Description
This is a Full Time, salaried position at 40 hours per week located at the Woodstock clinic for Primary Care. Schedule is Monday through Friday.
Admin Operations Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.
Responsibilities:
- Supervise and direct the office's front-line clerical staff.
- Participate in interviewing, hiring, training, progressive discipline, dismissals, and performance appraisals.
- Oversee and direct day to day office operations within budget guidelines.
- Manage providers schedules with templates and optimize patient care hours to enhance productivity.
- Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, and staff productivity.
- Conduct timely and accurate cash management duties, including overseeing the collection of co-pays and patient balances, in-house cash balances, and bank deposits.
- Ensure that service excellence is delivered and perform service recovery whenever necessary.
- Manage office supplies within budget.
- Ensure accuracy of all data collection and data entry by site staff through training and compliance monitoring and facilitate and oversee flow of information to and from central administrative offices.
- Participate in leading practice staff meetings on a regular basis.
- Attend and actively participate in manager/supervisor meetings.
- Ensure that patient dignity and confidentiality are maintained at all times.
- Review and approve automated time reports for accuracy.
- Develop tools to support staff and enhance efficiency.
- Provide input into staff performance reviews. May participate with manager in conducting staff performance reviews.
- Provide one to one coaching and mentoring.
- Plan, execute and resolve all routine technical needs of the practice (phone, copiers, fax machines, PCs, etc.).
- Monitor daily transaction activity to ensure compliance with procedures.
- Resolve complex or critical situations involving patients, staff and customers: consults with manager for guidance as needed (e.g., complaints, discipline, etc.).
- Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, staff productivity, cost-savings, and operational efficiencies.
- Develop and implement policies and procedures as needed to support the practice.
- Complete other duties as assigned.
Qualifications
Required:
- Bachelor's degree or equivalent work experience.
- Minimum of three years of work experience in a medical or related business.
- Comprehension of insurance plans including HMO, PPO, POS, commercial, Medicare, and Medicaid.
- Solid understanding of patient flow in a medical office.
- Working knowledge of medical software, Word and Excel.
- Experience managing daily cash activity and reconciling income reports with daily payments.
Preferred:
- Knowledge of CPT and ICD-10 coding.
- Leadership experience.
Additional Information
Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.
Background Check
Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.
Artificial Intelligence Disclosure
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
Benefits
We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.
Sign-on Bonus Eligibility (if sign-on bonus offered for position):
Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.
See all 5,143+ Green Card Operations Director Jobs
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Get Access To All JobsTips for Finding Green Card Sponsorship in Operations Director
Document your degree's equivalency early
PERM requires your foreign degree to meet the job's minimum requirements. Get a credential evaluation from a NACES-approved evaluator before applying, so employers don't delay sponsorship over unanswered questions about your qualifications.
Target employers with prior PERM filings
Use Migrate Mate to filter Operations Director roles by green card sponsorship history. Companies that have filed PERM for this title before understand the process and are far less likely to withdraw sponsorship mid-application.
Verify the prevailing wage before negotiating
DOL's OFLC Wage Search lists the prevailing wage for Operations Director by location and experience level. Your offer must meet or exceed this figure, so check it before salary discussions to avoid a PERM denial on wage grounds.
Ask about EB-2 versus EB-3 filing during the offer stage
If you hold a master's degree or your role genuinely requires one, push for EB-2 filing. EB-2 can mean faster priority date movement for some countries, and employers have discretion over which category they file under.
Understand that PERM advertising timelines affect your start
Employers must complete DOL-mandated recruitment steps before USCIS sees your I-140. That process alone takes three to six months. Build this into your timeline when accepting an offer, especially if you're transitioning from a temporary status.
Use O*NET to align your resume with PERM job duties
PERM applications define the role using SOC-coded job duties. Review the O*NET profile for Operations Director before applying so your resume mirrors the exact duties the employer will cite in their labor certification filing.
Green Card Operations Director: Frequently Asked Questions
Does an Operations Director role qualify for EB-2 or EB-3 green card sponsorship?
Operations Director typically qualifies for both EB-2 and EB-3 depending on how the employer defines the position's minimum requirements. If the role requires a master's degree or a bachelor's plus five or more years of progressive experience, EB-2 is the right category. Roles requiring a bachelor's degree alone generally fall under EB-3. The employer's PERM job description drives which category applies.
How does green card sponsorship differ from H-1B sponsorship for this role?
Green card sponsorship through PERM leads to permanent residency, not a temporary status with renewal deadlines. Unlike H-1B visa, there's no annual lottery for employment-based green cards, and EB-3 has no annual cap at the petition level. The tradeoff is timeline: PERM plus I-140 plus adjustment of status routinely takes two to four years or longer depending on your country of birth.
What does the PERM process require from an Operations Director candidate?
Your employer bears most of the PERM burden, running DOL-mandated recruitment to show no qualified U.S. worker is available. Your role is to ensure your credentials match the minimum requirements in the PERM job order exactly. Any mismatch between your actual qualifications and the certified job description can create problems at the I-485 stage.
Where can I find Operations Director jobs that offer green card sponsorship?
Migrate Mate is built specifically for this search. You can filter Operations Director roles by employers who have a documented history of EB-2 and EB-3 sponsorship, which saves significant time compared to applying broadly and then discovering an employer won't sponsor during the offer stage.
Can I switch employers after my I-140 is approved?
Yes, under AC21 portability rules you can change employers after your I-140 has been approved and your I-485 has been pending for 180 days or more, as long as the new role is in the same or a similar occupational classification. Operations Director to a comparable senior operations role would generally qualify, but you should confirm the SOC code alignment with your new employer before making the move.