Green Card Contract Analyst Jobs
Contract Analyst roles qualify for EB-2 and EB-3 green card sponsorship when employers file PERM labor certification with the DOL, documenting that no qualified U.S. worker is available. Roles requiring contract management expertise, a relevant bachelor's degree, and analytical skills in procurement, legal, or compliance functions regularly clear PERM's specialty occupation threshold.
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Get Access To All JobsINTRODUCTION
The Johns Hopkins School of Medicine Research Management Services (RMS) is seeking a Sr. Grants & Contracts Analyst, Post-Award. RMS supports the pre- and post-award administration for sponsored funding across multiple departments within the School of Medicine. RMS strives to provide the highest quality of customer service in sponsored research management to our customers including departments, faculty, key stakeholders, and central teams including the Office of Research Administration (ORA), Sponsored Projects Shared Services (SPSS), and the School of Medicine Central Finance.
ROLE AND RESPONSIBILITIES
The Sr. Grants & Contracts Analyst provides dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to, proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.
This position works independently on a variety of grants/contracts that range from moderately to highly complex. These grants, contracts, and awards may involve highly detailed budgets, multiple projects, cores and subawards, investigator-initiated projects, consortiums, DOD requirements, higher complexity foundation grants, and pharmaceutical company sponsored clinical trials. While this role may assist with aspects of non-sponsored funds, the primary focus of this position is to ensure timely, effective, and efficient management of sponsored funding.
Specific Duties & Responsibilities
- Oversee and direct complex award management activities including monitoring and managing accounts, audits, evaluations, and reporting.
- Partner with and act as final point of contact with faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal agencies, private agencies/foundations, and commercial companies.
- Understand and ensure compliance with institutional policies for the pre-award process and sponsor guidelines.
- Review sponsored project proposals for assigned faculty prior to forwarding to the Grants & Contracts Manager and/or ORA for signature. Ensure accuracy and adherence to relevant guidelines.
- Responsible for timely budget preparation for principal investigator review.
- Serve as liaison between research units, central offices, and funding agencies.
- Review budgets and related justification for appropriateness and completeness of content.
- Provide groundwork for subcontract negotiations.
- Ensure compliance related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
- Maintain ongoing updates and communications related to current awards, including regular auditing and reporting to principal investigators on financial status, and departmental leadership as needed.
- Manage related post-award processes, including award setup, review, account setup verification, and ensure that staff are set up appropriately.
- Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, invoice payments, and finalization of paperwork related to subcontract setup.
- Provide information and assistance to complete closeouts as needed.
- Other duties as assigned.
MINIMUM QUALIFICATIONS
- Bachelor’s Degree.
- Four years of related experience in sponsored research and/or financial positions.
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
- Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
PREFERRED QUALIFICATIONS
- Experience in an academic or medical setting.
TECHNICAL QUALIFICATIONS & SPECIALIZED CERTIFICATIONS
- Knowledge of external federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD, and NASA.
TECHNICAL SKILLS & EXPECTED LEVEL OF PROFICIENCY
- Analytical Skills - Intermediate
- Attention to Detail - Intermediate
- Grant Closeout Procedures - Intermediate
- Grant Proposal Preparation - Intermediate
- Grant Regulations - Intermediate
- Grants and Contracts Management - Intermediate
- Oral and Written Communications - Intermediate
- Record Keeping - Intermediate
- Regulatory Compliance - Intermediate
- Relationship Management - Intermediate
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.
CLASSIFIED TITLE: Sr. Grants & Contracts Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: $62,900 - $110,100 Annually ($86,500 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: Mon-Fri, 8.30am-5.00pm
FLSA Status: Exempt
LOCATION
Location: Remote
DEPARTMENT NAME: SOM Admin Finance Research Services
PERSONNEL AREA: School of Medicine
TOTAL REWARDS
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training, and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career, and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.
EDUCATION AND EXPERIENCE EQUIVALENCY
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
APPLICANTS COMPLETING STUDIES
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
BACKGROUND CHECKS
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction, and how the conviction relates to an essential job-related qualification or function.
DIVERSITY AND INCLUSION
The Johns Hopkins University values diversity, equity, and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
EQUAL OPPORTUNITY EMPLOYER
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
ACCOMMODATION INFORMATION
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.
VACCINE REQUIREMENTS
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.
The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
INTRODUCTION
The Johns Hopkins School of Medicine Research Management Services (RMS) is seeking a Sr. Grants & Contracts Analyst, Post-Award. RMS supports the pre- and post-award administration for sponsored funding across multiple departments within the School of Medicine. RMS strives to provide the highest quality of customer service in sponsored research management to our customers including departments, faculty, key stakeholders, and central teams including the Office of Research Administration (ORA), Sponsored Projects Shared Services (SPSS), and the School of Medicine Central Finance.
ROLE AND RESPONSIBILITIES
The Sr. Grants & Contracts Analyst provides dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to, proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.
This position works independently on a variety of grants/contracts that range from moderately to highly complex. These grants, contracts, and awards may involve highly detailed budgets, multiple projects, cores and subawards, investigator-initiated projects, consortiums, DOD requirements, higher complexity foundation grants, and pharmaceutical company sponsored clinical trials. While this role may assist with aspects of non-sponsored funds, the primary focus of this position is to ensure timely, effective, and efficient management of sponsored funding.
Specific Duties & Responsibilities
- Oversee and direct complex award management activities including monitoring and managing accounts, audits, evaluations, and reporting.
- Partner with and act as final point of contact with faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal agencies, private agencies/foundations, and commercial companies.
- Understand and ensure compliance with institutional policies for the pre-award process and sponsor guidelines.
- Review sponsored project proposals for assigned faculty prior to forwarding to the Grants & Contracts Manager and/or ORA for signature. Ensure accuracy and adherence to relevant guidelines.
- Responsible for timely budget preparation for principal investigator review.
- Serve as liaison between research units, central offices, and funding agencies.
- Review budgets and related justification for appropriateness and completeness of content.
- Provide groundwork for subcontract negotiations.
- Ensure compliance related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
- Maintain ongoing updates and communications related to current awards, including regular auditing and reporting to principal investigators on financial status, and departmental leadership as needed.
- Manage related post-award processes, including award setup, review, account setup verification, and ensure that staff are set up appropriately.
- Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, invoice payments, and finalization of paperwork related to subcontract setup.
- Provide information and assistance to complete closeouts as needed.
- Other duties as assigned.
MINIMUM QUALIFICATIONS
- Bachelor’s Degree.
- Four years of related experience in sponsored research and/or financial positions.
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
- Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
PREFERRED QUALIFICATIONS
- Experience in an academic or medical setting.
TECHNICAL QUALIFICATIONS & SPECIALIZED CERTIFICATIONS
- Knowledge of external federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD, and NASA.
TECHNICAL SKILLS & EXPECTED LEVEL OF PROFICIENCY
- Analytical Skills - Intermediate
- Attention to Detail - Intermediate
- Grant Closeout Procedures - Intermediate
- Grant Proposal Preparation - Intermediate
- Grant Regulations - Intermediate
- Grants and Contracts Management - Intermediate
- Oral and Written Communications - Intermediate
- Record Keeping - Intermediate
- Regulatory Compliance - Intermediate
- Relationship Management - Intermediate
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.
CLASSIFIED TITLE: Sr. Grants & Contracts Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: $62,900 - $110,100 Annually ($86,500 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: Mon-Fri, 8.30am-5.00pm
FLSA Status: Exempt
LOCATION
Location: Remote
DEPARTMENT NAME: SOM Admin Finance Research Services
PERSONNEL AREA: School of Medicine
TOTAL REWARDS
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training, and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career, and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.
EDUCATION AND EXPERIENCE EQUIVALENCY
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
APPLICANTS COMPLETING STUDIES
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
BACKGROUND CHECKS
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction, and how the conviction relates to an essential job-related qualification or function.
DIVERSITY AND INCLUSION
The Johns Hopkins University values diversity, equity, and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
EQUAL OPPORTUNITY EMPLOYER
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
ACCOMMODATION INFORMATION
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.
VACCINE REQUIREMENTS
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.
The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Get Access To All JobsTips for Finding Green Card Sponsorship as a Contract Analyst
Align your degree to contract specialization
PERM filings for Contract Analyst roles most often cite degrees in business administration, supply chain, or legal studies. If your credential is in an adjacent field, gather documentation showing how your coursework directly maps to contract management functions before applications begin.
Target industries with repeat PERM filings
Defense contractors, pharmaceutical companies, and large technology firms file PERM for Contract Analyst positions far more frequently than small businesses. Prioritizing employers in these sectors puts you in front of hiring managers who already understand the green card sponsorship process.
Use Migrate Mate to filter sponsoring employers
Search Migrate Mate to identify Contract Analyst roles at employers with active EB-2 and EB-3 filing history. Filtering by sponsorship record removes guesswork and surfaces companies whose legal and HR teams are already equipped to run PERM.
Verify the prevailing wage before negotiating
Your employer must pay at or above the DOL prevailing wage for your role, location, and experience level. Use the OFLC Wage Search to check the wage tier yourself so your salary negotiation doesn't conflict with the wage PERM requires the employer to certify.
Raise sponsorship early in the offer stage
Contract Analyst roles with narrow scope descriptions can complicate PERM if the job duties evolve after the labor certification is filed. Confirm with your employer that the PERM job description matches your actual day-to-day work before the offer letter is finalized.
Understand EB-2 versus EB-3 filing criteria
Roles requiring a master's degree or equivalent professional experience in contract law or procurement may qualify under EB-2. If only a bachelor's degree is required, your employer will typically file under EB-3, which affects priority date timelines depending on your country of birth.
Green Card Contract Analyst: Frequently Asked Questions
Do Contract Analyst jobs qualify for employment-based green card sponsorship?
Yes. Contract Analyst positions regularly qualify under EB-2 or EB-3 when they require a bachelor's degree or higher in a relevant field such as business, supply chain, or legal studies and involve specialized analytical duties. The employer must complete PERM labor certification with the DOL before filing the I-140 immigrant petition with USCIS.
How does the green card process for Contract Analysts differ from H-1B sponsorship?
H-1B visa sponsorship grants temporary work authorization, typically in three-year increments, and is subject to an annual lottery cap. EB-2 and EB-3 green card sponsorship leads to permanent residency with no lottery cap. PERM requires the employer to conduct a formal recruitment process proving no qualified U.S. worker is available, which adds time upfront but results in a permanent status rather than a renewable nonimmigrant visa.
How long does PERM labor certification take for a Contract Analyst role?
PERM processing at the DOL currently runs anywhere from six months to over two years depending on whether the application is audited. Once PERM is certified, your employer files the I-140 with USCIS, and you file for adjustment of status when a visa number is available. Total timelines from PERM filing to green card approval often exceed two to four years for most countries of birth.
Where can I find Contract Analyst jobs with green card sponsorship?
Migrate Mate lets you search Contract Analyst openings filtered by employers with documented EB-2 and EB-3 filing history. Rather than applying broadly and asking each employer whether they sponsor, you can identify companies whose legal and HR teams have already run PERM for similar roles, which significantly reduces the risk of a dead end mid-process.
Can a Contract Analyst role qualify under EB-2 rather than EB-3?
EB-2 eligibility requires the role to mandate a master's degree or its equivalent, meaning a bachelor's degree plus five years of progressive experience in contract management or a related specialty. If the posted job description only requires a bachelor's degree, USCIS will typically classify it as EB-3. Your employer's immigration counsel determines which category fits the role's actual minimum requirements.