Green Card Contracts Manager Jobs
Contracts Manager roles qualify for EB-2 and EB-3 green card sponsorship through the PERM labor certification process, which requires employers to demonstrate no qualified U.S. workers are available before filing your I-140 petition. Contract-heavy industries like defense, construction, and technology regularly sponsor foreign professionals for permanent residency in this role.
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The Manager, Grants and Contracts (Shared Services) leads a team of Grants and Contracts Specialists within the Office of Sponsored Research and Accounting (OSRA), providing comprehensive lifecycle support for sponsored projects. This role is responsible for overseeing pre-award, post-award, data management, and compliance functions while ensuring consistent, high-quality service delivery across a shared services model. The Manager partners with faculty, departments, and central administrative units to drive operational excellence, ensure regulatory compliance, and promote efficient, standardized processes. This position plays a critical leadership role in advancing the institution’s research enterprise through team development, process improvement, and strong stakeholder engagement.
Key Responsibilities
Leadership and Team Management
- Supervise, mentor, and develop a team of Grants and Contracts Specialists.
- Manage team workload distribution across a shared services model to ensure timely and high-quality service delivery.
- Establish performance expectations, monitor outcomes, and conduct regular performance evaluations.
- Foster a customer-service-oriented culture focused on responsiveness, collaboration, and continuous improvement.
- Identify training needs and support professional development, including compliance and sponsor knowledge.
Pre-Award Oversight
- Oversee proposal development support, ensuring accuracy, completeness, and compliance with sponsor and institutional requirements.
- Provide guidance on complex proposals, including multi-investigator, multi-site, and high-risk submissions.
- Ensure appropriate review processes are followed prior to submission to OSRA for institutional approval.
- Monitor proposal volume, deadlines, and submission success rates across the team.
- Ensure data integrity for proposal records and current/pending support documentation.
Post-Award Oversight
- Oversee award setup and maintenance in InfoEd and integration into Workday Financials.
- Provide guidance on complex award terms and conditions, including contract negotiations and subawards.
- Ensure appropriate monitoring of budgets, expenditures, and compliance across assigned portfolios.
- Oversee subaward processes, including agreement execution, risk assessment, and subrecipient monitoring.
- Ensure timely completion of prior approvals, financial activities, and award closeout processes.
Data Management and Systems Oversight
- Ensure accuracy and completeness of proposal and award data across InfoEd, Workday Financials, and sponsor systems.
- Oversee data quality initiatives and establish standards for data entry and maintenance.
- Monitor and analyze reporting outputs to support institutional leadership, compliance, and operational decisions.
- Collaborate on system enhancements, implementations, and process standardization within the shared services unit.
Compliance and Risk Management
- Ensure adherence to federal regulations (e.g., Uniform Guidance), sponsor requirements, and institutional policies.
- Oversee compliance review processes for proposals and awards, ensuring consistent application of policies.
- Identify, assess, and mitigate compliance risks; escalate complex or high-risk issues as appropriate.
- Support audit readiness and coordinate responses to internal and external audits.
- Oversee monitoring of effort reporting, cost sharing, and other compliance activities.
Stakeholder Engagement and Service Delivery
- Serve as a senior point of contact for faculty and departments, particularly for complex or escalated issues.
- Build strong partnerships with OSRA leadership, RICES (FCOI, IRB/IACUC), and OSA finance teams.
- Promote clear communication and consistent service delivery across supported units.
- Lead outreach, training, and education efforts to improve faculty and staff understanding of research administration processes.
Process Improvement and Shared Services Optimization
- Lead initiatives to improve efficiency, consistency, and scalability within the shared services model.
- Develop and document standard operating procedures (SOPs) and best practices.
- Use metrics and data to assess performance, identify gaps, and implement improvements.
- Support change management efforts related to new systems, policies, and organizational structures.
Qualifications Required
- Bachelor’s degree in business, finance, public administration, or related field.
- 5–8 years of progressive experience in sponsored research administration, including both pre-award and post-award functions.
- Demonstrated supervisory or team leadership experience.
- Strong knowledge of federal regulations (e.g., Uniform Guidance) and sponsor requirements.
- Experience managing complex proposals and awards.
- Excellent organizational, analytical, and problem-solving skills.
- Strong communication and interpersonal skills, with an emphasis on stakeholder engagement.
- Experience with enterprise systems (e.g., InfoEd, Workday Financials, or similar platforms).
Qualifications Preferred
- Experience in a shared services or centralized research administration model.
- Certified Research Administrator (CRA) or similar credential.
- Experience with system implementations, process improvement, or operational transformation initiatives.
- Knowledge of major sponsors (NIH, NSF, DoD, foundations, industry).
Core Competencies
The Manager, Grants and Contracts plays a pivotal role in shaping the effectiveness of the shared services model and advancing the institution’s research mission. By leading a high-performing team, ensuring compliance, and driving operational excellence, this position enables faculty to successfully secure and manage sponsored funding while promoting consistency, efficiency, and accountability across the research enterprise.
Department
Office of Sponsored Programs - Preaward
Compensation Range
In compliance with the New Jersey Wage Transparency Act, the annual base salary range for this position is $81,600.00 - $111,533.33. This range represents the University’s good faith estimate of possible compensation at the time of posting. Stevens Institute of Technology determines compensation based on factors including the position’s scope and responsibilities, the candidate’s experience, education, skills, internal equity, market data, and organizational considerations. The final salary will be set considering departmental budget, qualifications, and relevant credentials. This pay range represents base pay only and excludes additional forms of compensation, such as incentives, stipends, or other applicable pay components. For a full overview of our benefits offerings, please refer to the Stevens Institute of Technology Benefits Guidebook, available at: Benefits Guidebook
General Submission Guidelines
Please submit an online application to be considered a candidate for any job at Stevens. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job.
Still Have Questions?
If you have any questions regarding your application, please contact Jobs@Stevens.edu.
EEO Statement
Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status. Stevens is building a diverse faculty, staff, and student body and strongly encourages applications from people of all backgrounds. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes. Stevens seeks candidates who will contribute to a welcoming and inclusive environment for all students, faculty and staff.
Jeanne Clery Disclosure
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act. Click here for a copy of this report.
Job Description
The Manager, Grants and Contracts (Shared Services) leads a team of Grants and Contracts Specialists within the Office of Sponsored Research and Accounting (OSRA), providing comprehensive lifecycle support for sponsored projects. This role is responsible for overseeing pre-award, post-award, data management, and compliance functions while ensuring consistent, high-quality service delivery across a shared services model. The Manager partners with faculty, departments, and central administrative units to drive operational excellence, ensure regulatory compliance, and promote efficient, standardized processes. This position plays a critical leadership role in advancing the institution’s research enterprise through team development, process improvement, and strong stakeholder engagement.
Key Responsibilities
Leadership and Team Management
- Supervise, mentor, and develop a team of Grants and Contracts Specialists.
- Manage team workload distribution across a shared services model to ensure timely and high-quality service delivery.
- Establish performance expectations, monitor outcomes, and conduct regular performance evaluations.
- Foster a customer-service-oriented culture focused on responsiveness, collaboration, and continuous improvement.
- Identify training needs and support professional development, including compliance and sponsor knowledge.
Pre-Award Oversight
- Oversee proposal development support, ensuring accuracy, completeness, and compliance with sponsor and institutional requirements.
- Provide guidance on complex proposals, including multi-investigator, multi-site, and high-risk submissions.
- Ensure appropriate review processes are followed prior to submission to OSRA for institutional approval.
- Monitor proposal volume, deadlines, and submission success rates across the team.
- Ensure data integrity for proposal records and current/pending support documentation.
Post-Award Oversight
- Oversee award setup and maintenance in InfoEd and integration into Workday Financials.
- Provide guidance on complex award terms and conditions, including contract negotiations and subawards.
- Ensure appropriate monitoring of budgets, expenditures, and compliance across assigned portfolios.
- Oversee subaward processes, including agreement execution, risk assessment, and subrecipient monitoring.
- Ensure timely completion of prior approvals, financial activities, and award closeout processes.
Data Management and Systems Oversight
- Ensure accuracy and completeness of proposal and award data across InfoEd, Workday Financials, and sponsor systems.
- Oversee data quality initiatives and establish standards for data entry and maintenance.
- Monitor and analyze reporting outputs to support institutional leadership, compliance, and operational decisions.
- Collaborate on system enhancements, implementations, and process standardization within the shared services unit.
Compliance and Risk Management
- Ensure adherence to federal regulations (e.g., Uniform Guidance), sponsor requirements, and institutional policies.
- Oversee compliance review processes for proposals and awards, ensuring consistent application of policies.
- Identify, assess, and mitigate compliance risks; escalate complex or high-risk issues as appropriate.
- Support audit readiness and coordinate responses to internal and external audits.
- Oversee monitoring of effort reporting, cost sharing, and other compliance activities.
Stakeholder Engagement and Service Delivery
- Serve as a senior point of contact for faculty and departments, particularly for complex or escalated issues.
- Build strong partnerships with OSRA leadership, RICES (FCOI, IRB/IACUC), and OSA finance teams.
- Promote clear communication and consistent service delivery across supported units.
- Lead outreach, training, and education efforts to improve faculty and staff understanding of research administration processes.
Process Improvement and Shared Services Optimization
- Lead initiatives to improve efficiency, consistency, and scalability within the shared services model.
- Develop and document standard operating procedures (SOPs) and best practices.
- Use metrics and data to assess performance, identify gaps, and implement improvements.
- Support change management efforts related to new systems, policies, and organizational structures.
Qualifications Required
- Bachelor’s degree in business, finance, public administration, or related field.
- 5–8 years of progressive experience in sponsored research administration, including both pre-award and post-award functions.
- Demonstrated supervisory or team leadership experience.
- Strong knowledge of federal regulations (e.g., Uniform Guidance) and sponsor requirements.
- Experience managing complex proposals and awards.
- Excellent organizational, analytical, and problem-solving skills.
- Strong communication and interpersonal skills, with an emphasis on stakeholder engagement.
- Experience with enterprise systems (e.g., InfoEd, Workday Financials, or similar platforms).
Qualifications Preferred
- Experience in a shared services or centralized research administration model.
- Certified Research Administrator (CRA) or similar credential.
- Experience with system implementations, process improvement, or operational transformation initiatives.
- Knowledge of major sponsors (NIH, NSF, DoD, foundations, industry).
Core Competencies
The Manager, Grants and Contracts plays a pivotal role in shaping the effectiveness of the shared services model and advancing the institution’s research mission. By leading a high-performing team, ensuring compliance, and driving operational excellence, this position enables faculty to successfully secure and manage sponsored funding while promoting consistency, efficiency, and accountability across the research enterprise.
Department
Office of Sponsored Programs - Preaward
Compensation Range
In compliance with the New Jersey Wage Transparency Act, the annual base salary range for this position is $81,600.00 - $111,533.33. This range represents the University’s good faith estimate of possible compensation at the time of posting. Stevens Institute of Technology determines compensation based on factors including the position’s scope and responsibilities, the candidate’s experience, education, skills, internal equity, market data, and organizational considerations. The final salary will be set considering departmental budget, qualifications, and relevant credentials. This pay range represents base pay only and excludes additional forms of compensation, such as incentives, stipends, or other applicable pay components. For a full overview of our benefits offerings, please refer to the Stevens Institute of Technology Benefits Guidebook, available at: Benefits Guidebook
General Submission Guidelines
Please submit an online application to be considered a candidate for any job at Stevens. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job.
Still Have Questions?
If you have any questions regarding your application, please contact Jobs@Stevens.edu.
EEO Statement
Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status. Stevens is building a diverse faculty, staff, and student body and strongly encourages applications from people of all backgrounds. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes. Stevens seeks candidates who will contribute to a welcoming and inclusive environment for all students, faculty and staff.
Jeanne Clery Disclosure
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act. Click here for a copy of this report.
See all 260+ Green Card Contracts Manager Jobs
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Get Access To All JobsTips for Finding Green Card Sponsorship as a Contracts Manager
Document your contract management credentials early
Gather degree transcripts, professional certifications like CPCM or CFCM, and performance reviews that validate your specialty. PERM requires your employer to define minimum qualifications that match your actual background, so mismatches between your credentials and the job description can stall certification.
Target industries with active PERM filing histories
Defense contractors, construction firms, and IT services companies routinely sponsor Contracts Manager roles under EB-3. Search DOL PERM disclosure data by SOC code 13-1023 to identify which employers have successfully certified this exact occupation in recent fiscal years.
Verify prevailing wage before accepting an offer
Use the OFLC Wage Search to look up the prevailing wage for Contracts Manager in your target city before negotiating. Your employer must pay at least that wage throughout the green card process, and a job offer below the prevailing wage will cause DOL to reject the PERM application.
Ask employers about concurrent EB-2 and EB-3 filing
If you hold a relevant advanced degree, ask whether your employer will file under both EB-2 and EB-3 simultaneously. This dual-track approach preserves an earlier priority date under EB-3 while EB-2 advances, which matters significantly if your country of birth has a visa backlog.
Find green card sponsoring employers through Migrate Mate
Filter Migrate Mate by Contracts Manager roles with verified EB-2 or EB-3 sponsorship history. This surfaces employers who have already navigated PERM for this occupation, cutting out the lengthy discovery process of cold-applying and later learning a company won't sponsor permanent residency.
Prepare for the PERM recruitment audit window
USCIS can audit PERM cases for up to five years after certification. Ask your employer to retain all recruitment records, applicant rejection logs, and wage documentation before your I-140 is filed. Gaps in that paper trail during an audit can invalidate an approved PERM certification.
Green Card Contracts Manager: Frequently Asked Questions
Does a Contracts Manager role qualify for EB-2 or EB-3 green card sponsorship?
Contracts Manager positions typically qualify under EB-3 as a skilled worker or professional when the role requires a bachelor's degree in business, law, or a related field. EB-2 applies if the position requires an advanced degree or your employer can demonstrate the role warrants a candidate with strong specialized credentials. The employer's job description and your qualifications together determine which category fits.
How does green card sponsorship differ from H-1B sponsorship for a Contracts Manager?
Green card sponsorship through PERM leads to permanent residency rather than a temporary work authorization period. Unlike H-1B visa, EB-3 has no annual lottery, so your employer can initiate PERM at any time. The process takes longer overall, often two to four years depending on your country of birth and USCIS processing queues, but the outcome is lawful permanent residency with no renewal requirements.
Which industries sponsor Contracts Manager roles for green cards most frequently?
Defense and aerospace, federal construction contractors, IT services, and healthcare systems are among the most consistent EB-2 and EB-3 sponsors for Contracts Manager roles. These industries operate under federal contracting regulations that drive demand for experienced professionals, and many have established immigration programs that make the PERM process repeatable for their HR teams.
How can I find Contracts Manager jobs where the employer is already open to green card sponsorship?
Use Migrate Mate to search specifically for Contracts Manager roles with EB-2 or EB-3 sponsorship history. Filtering by employers who have previously completed PERM certifications for this occupation saves significant time, since many employers who list contract management jobs openly have never sponsored permanent residency and will decline mid-process.
Can I switch jobs after my PERM is approved but before I receive my green card?
Yes, under AC21 portability rules you can change employers once your I-485 adjustment of status application has been pending for at least 180 days, provided the new role is in the same or a similar occupational classification. For Contracts Manager roles, O*NET can help confirm whether a prospective new position is sufficiently similar to your sponsored role to qualify for portability.