Green Card Facilities Specialist Jobs
Facilities Specialist green card sponsorship follows the EB-2 or EB-3 path, requiring your employer to complete PERM labor certification with the Department of Labor before filing an I-140 petition. Priority-date backlogs vary by country of birth, so starting the process early with a sponsoring employer gives you the strongest timeline advantage.
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Get Access To All JobsFacilities Asset and Systems Specialist
Position Type
Professional Staff
Employment Status
Full Time
Months
12
Campus
Portland, ME
Description
The Facilities Asset and Systems Specialist manages the systems, asset information, reporting, and workflows that support University facilities operations and long-term asset planning. The position serves as the primary functional administrator for the computerized maintenance management system (CMMS), currently MaintainX, and Facilities Assessment and Facility Condition Index (FCI) databases, currently Gordian. This role combines hands-on systems administration and data management with leadership of process improvement, user training, and cross-departmental coordination. The specialist develops consistent practices for work requests, preventive maintenance, asset records, and reporting, turning operational information into actionable maintenance priorities and capital planning recommendations. The position works closely with Facilities supervisors, Campus Planning, Finance, Information Technology Services (ITS), University departments, and vendors to improve service delivery, system adoption, and the accuracy of facilities information.
About the University of New England
UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.
Benefits Overview
* Multiple health and dental plan options, plus vision coverage.
* Up to 8% retirement plan match.
* Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
* Educational benefits:
+ UNE tuition waiver for employees, spouses, and domestic partners. UNE tuition waiver for dependents of employees with 1 year of full-time service.
+ 50% tuition reduction if less than 1 year of full-time service.
For more information about our outstanding benefits, please visit: UNE Benefits Overview
Responsibilities
* Build and maintain accurate asset inventories for buildings, building systems, infrastructure, fleet vehicles, furniture, fixtures, and equipment; coordinate field verification, photographs, equipment labels, and QR codes.
* Create and maintain preventive maintenance templates, schedules, procedures, recurring inspections, and meter-based maintenance requirements in partnership with qualified Facilities personnel.
* Coordinate incoming work requests, support accurate prioritization and routing, and work with Facilities supervisors to resolve overdue, incomplete, or incorrectly documented work orders.
* Establish consistent work order practices for assignment, status updates, time reporting, asset references, and closure; identify and address workflow gaps with departmental leadership.
* Gather feedback from technicians, supervisors, housekeeping, grounds, building contacts, and other users; implement practical improvements that reduce administrative burden and support effective operations.
* Maintain an organized, actionable FCI dataset of facility asset needs, condition, renewal timelines, and replacement estimates; coordinate annual reviews and document equipment replacements and retirements.
* Partner with Facilities Management, Campus Planning, and Finance to translate asset information into prioritized maintenance, capital, and furniture, fixtures, and equipment plans and budget recommendations.
* Establish asset naming conventions, location structures, parent and child relationships, and required data fields; reconcile records across CMMS and FCI systems.
* Administer and continuously improve the CMMS, including configuration, user access, team structures, request portals, approval workflows, notification practices, and licensing coordination.
* Review blueprints, specifications, O&M manuals, submittals, warranties, and project documentation; incorporate relevant asset and maintenance information from construction, renovations, and equipment changes.
* Lead staff onboarding, training, demonstrations, and user support across desktop and mobile devices; develop procedures, help guides, and communications that improve adoption and data quality.
* Coordinate system integrations and automation with ITS, vendors, and appropriate University review offices, including fleet data and event support workflows.
* Organize Facilities shared documents and communications resources, including Box folders, SharePoint content, and building distribution groups; support targeted updates and accessible guidance for requesting services.
* Serve as the primary functional liaison to system vendors; troubleshoot issues, assess product changes, and recommend system, licensing, and contract enhancements based on operational needs, cost, and value.
* Manage assigned improvement projects, coordinate stakeholders and timelines, and escalate resource needs and decisions requiring departmental or institutional approval.
* Perform other related duties as assigned.
Qualifications
Bachelor's degree in facilities management, information systems, business administration, or a related field, plus three to five years of relevant experience; or an equivalent combination of education and experience.
* Experience with asset inventories, preventive maintenance, facilities operations, or lifecycle planning, with working knowledge of HVAC, electrical, plumbing, and other building systems.
* Experience administering a computerized maintenance management system (CMMS), asset management system, or comparable operational platform, including reporting, workflows, data management, and user support.
* Proficiency with Microsoft Office applications; familiarity with shared document platforms, system integrations, and automation preferred.
* Ability to interpret technical documents and analyze asset, maintenance, and cost information to support operational and capital planning.
* Demonstrated ability to coordinate projects, train users, manage competing priorities, and communicate effectively with University staff, vendors, and contractors.
Physical Requirements and Work Environment
This position is primarily computer-based and performed in an office environment, with periodic onsite asset verification and coordination across UNE's Biddeford and Portland campuses. The role involves occasional walking, standing, climbing stairs, and visiting authorized facilities spaces, including mechanical rooms and elevated areas, as needed. Occasional evening or weekend work may be required to support University operations.
EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, sexual orientation, gender identity and/or expression, familial status, pregnancy, ethnicity or national origin, religion, age, creed, genetic information, physical or mental disability, HIV status, veteran status, status as an individual who asserted a claim or right under Maine's Workers' Compensation law, status as an individual who sought and received a final protection order issued pursuant to Maine law or pursuant to a substantially similar provision of the law of another state or nation, or any other status protected by applicable federal, state, or local law. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
Vaccination Statement (PLEASE NOTE)
Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.
Anticipated Pay Range
$62,000 - $68,300
Posting Number
2022PS1039P
Close Date
Open Until Filled
To apply, visit https://une.peopleadmin.com/postings/27296
Facilities Asset and Systems Specialist
Position Type
Professional Staff
Employment Status
Full Time
Months
12
Campus
Portland, ME
Description
The Facilities Asset and Systems Specialist manages the systems, asset information, reporting, and workflows that support University facilities operations and long-term asset planning. The position serves as the primary functional administrator for the computerized maintenance management system (CMMS), currently MaintainX, and Facilities Assessment and Facility Condition Index (FCI) databases, currently Gordian. This role combines hands-on systems administration and data management with leadership of process improvement, user training, and cross-departmental coordination. The specialist develops consistent practices for work requests, preventive maintenance, asset records, and reporting, turning operational information into actionable maintenance priorities and capital planning recommendations. The position works closely with Facilities supervisors, Campus Planning, Finance, Information Technology Services (ITS), University departments, and vendors to improve service delivery, system adoption, and the accuracy of facilities information.
About the University of New England
UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.
Benefits Overview
* Multiple health and dental plan options, plus vision coverage.
* Up to 8% retirement plan match.
* Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
* Educational benefits:
+ UNE tuition waiver for employees, spouses, and domestic partners. UNE tuition waiver for dependents of employees with 1 year of full-time service.
+ 50% tuition reduction if less than 1 year of full-time service.
For more information about our outstanding benefits, please visit: UNE Benefits Overview
Responsibilities
* Build and maintain accurate asset inventories for buildings, building systems, infrastructure, fleet vehicles, furniture, fixtures, and equipment; coordinate field verification, photographs, equipment labels, and QR codes.
* Create and maintain preventive maintenance templates, schedules, procedures, recurring inspections, and meter-based maintenance requirements in partnership with qualified Facilities personnel.
* Coordinate incoming work requests, support accurate prioritization and routing, and work with Facilities supervisors to resolve overdue, incomplete, or incorrectly documented work orders.
* Establish consistent work order practices for assignment, status updates, time reporting, asset references, and closure; identify and address workflow gaps with departmental leadership.
* Gather feedback from technicians, supervisors, housekeeping, grounds, building contacts, and other users; implement practical improvements that reduce administrative burden and support effective operations.
* Maintain an organized, actionable FCI dataset of facility asset needs, condition, renewal timelines, and replacement estimates; coordinate annual reviews and document equipment replacements and retirements.
* Partner with Facilities Management, Campus Planning, and Finance to translate asset information into prioritized maintenance, capital, and furniture, fixtures, and equipment plans and budget recommendations.
* Establish asset naming conventions, location structures, parent and child relationships, and required data fields; reconcile records across CMMS and FCI systems.
* Administer and continuously improve the CMMS, including configuration, user access, team structures, request portals, approval workflows, notification practices, and licensing coordination.
* Review blueprints, specifications, O&M manuals, submittals, warranties, and project documentation; incorporate relevant asset and maintenance information from construction, renovations, and equipment changes.
* Lead staff onboarding, training, demonstrations, and user support across desktop and mobile devices; develop procedures, help guides, and communications that improve adoption and data quality.
* Coordinate system integrations and automation with ITS, vendors, and appropriate University review offices, including fleet data and event support workflows.
* Organize Facilities shared documents and communications resources, including Box folders, SharePoint content, and building distribution groups; support targeted updates and accessible guidance for requesting services.
* Serve as the primary functional liaison to system vendors; troubleshoot issues, assess product changes, and recommend system, licensing, and contract enhancements based on operational needs, cost, and value.
* Manage assigned improvement projects, coordinate stakeholders and timelines, and escalate resource needs and decisions requiring departmental or institutional approval.
* Perform other related duties as assigned.
Qualifications
Bachelor's degree in facilities management, information systems, business administration, or a related field, plus three to five years of relevant experience; or an equivalent combination of education and experience.
* Experience with asset inventories, preventive maintenance, facilities operations, or lifecycle planning, with working knowledge of HVAC, electrical, plumbing, and other building systems.
* Experience administering a computerized maintenance management system (CMMS), asset management system, or comparable operational platform, including reporting, workflows, data management, and user support.
* Proficiency with Microsoft Office applications; familiarity with shared document platforms, system integrations, and automation preferred.
* Ability to interpret technical documents and analyze asset, maintenance, and cost information to support operational and capital planning.
* Demonstrated ability to coordinate projects, train users, manage competing priorities, and communicate effectively with University staff, vendors, and contractors.
Physical Requirements and Work Environment
This position is primarily computer-based and performed in an office environment, with periodic onsite asset verification and coordination across UNE's Biddeford and Portland campuses. The role involves occasional walking, standing, climbing stairs, and visiting authorized facilities spaces, including mechanical rooms and elevated areas, as needed. Occasional evening or weekend work may be required to support University operations.
EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, sexual orientation, gender identity and/or expression, familial status, pregnancy, ethnicity or national origin, religion, age, creed, genetic information, physical or mental disability, HIV status, veteran status, status as an individual who asserted a claim or right under Maine's Workers' Compensation law, status as an individual who sought and received a final protection order issued pursuant to Maine law or pursuant to a substantially similar provision of the law of another state or nation, or any other status protected by applicable federal, state, or local law. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
Vaccination Statement (PLEASE NOTE)
Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.
Anticipated Pay Range
$62,000 - $68,300
Posting Number
2022PS1039P
Close Date
Open Until Filled
To apply, visit https://une.peopleadmin.com/postings/27296
See all 107+ Green Card Facilities Specialist Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Green Card Facilities Specialist Jobs.
Get Access To All JobsTips for Finding Green Card Sponsorship as a Facilities Specialist
Document your facilities credentials precisely
PERM requires your employer to prove no qualified U.S. worker is available for your exact role. Compile certifications like CFM or FMP, OSHA training records, and project documentation that define your specialized scope and distinguish you from generalist applicants.
Find sponsors through Migrate Mate first
Target employers with verified employment-based green card filing history before applying broadly. Migrate Mate shows which facilities management employers have sponsored foreign workers, letting you prioritize outreach toward companies already comfortable with the PERM and I-140 process.
Use OFLC Wage Search to anchor salary negotiations
PERM locks your employer into paying at least the prevailing wage DOL certifies for your SOC code and location. Look up your wage level using OFLC Wage Search before accepting an offer so your compensation package already meets or exceeds the threshold.
Identify employers with in-house immigration counsel
Facilities roles in corporate campuses, universities, and healthcare systems tend to have established HR infrastructure for employment-based sponsorship. These organizations process PERM filings routinely, reducing delays caused by employers learning the process for the first time on your petition.
Review your O*NET occupation profile before interviews
PERM job descriptions must align with the actual duties DOL associates with your occupation code. Study your O*NET profile so your resume and interview answers reflect the precise skill set DOL expects, minimizing audit risk during the recruitment-test phase of labor certification.
Secure your priority date before switching employers
Once USCIS approves your I-140, your priority date is portable under AC21 if your I-485 has been pending at least 180 days and the new role is in a same or similar occupation. Confirm both conditions are met before resigning, since losing your priority date restarts your place in the backlog.
Green Card Facilities Specialist: Frequently Asked Questions
Can a Facilities Specialist role qualify for EB-2 or EB-3 green card sponsorship?
Yes. EB-3 is the most common path for Facilities Specialist roles, covering positions that require a bachelor's degree or at least two years of specialized experience. EB-2 applies if the role specifically requires an advanced degree or a bachelor's degree plus five years of progressive, specialized facilities experience documented by the employer in the PERM job description.
How does green card sponsorship differ from H-1B sponsorship for facilities roles?
Green card sponsorship through PERM leads to lawful permanent residence, not a temporary status. The employer files a prevailing wage determination with DOL, conducts a formal recruitment test, then files the PERM application before submitting an I-140 petition to USCIS. Unlike H-1B visa, there is no annual lottery, but per-country numerical limits mean nationals of India and China can face significant priority-date backlogs.
What does the PERM recruitment test mean for Facilities Specialist job seekers?
During PERM, your employer must advertise the Facilities Specialist position through DOL-required channels and document that no minimally qualified U.S. worker applied. If a qualified U.S. applicant does apply, the employer cannot proceed with PERM for that role. This makes it critical that your credentials and experience are specifically defined in the job description from the start.
How do I find employers who sponsor green cards for Facilities Specialist positions?
Start your search on Migrate Mate, which surfaces U.S. employers with verified employment-based green card filing history searchable by role and location. Focus on corporate real estate portfolios, healthcare networks, and university systems, as these sectors regularly sponsor facilities professionals and have established processes for managing multi-year PERM and I-140 timelines.
Can I change employers after my Facilities Specialist green card process has started?
It depends on where you are in the process. If USCIS has approved your I-140 and your I-485 has been pending at least 180 days, AC21 portability allows you to move to a same or similar occupation without restarting. Your approved priority date can transfer to a new employer's I-140. If your I-485 has been pending less than 180 days, changing employers risks losing your place in the backlog.