Green Card Human Resources Assistant Jobs
Human Resources Assistant roles qualify for EB-3 green card sponsorship when employers file PERM labor certifications with the DOL, documenting that no qualified U.S. workers are available. Candidates with a bachelor's in HR or related fields may also qualify under EB-2. Sponsorship timelines vary by country of birth and employer readiness.
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The Planning, Design and Construction Department is responsible for the planning, design, bidding and construction of all capital projects of Tufts University. Working closely with the Facilities, Capital Renewal, and Finance Departments, the department executes the long-range capital plan for the 5.9 million square feet of buildings and infrastructure on our two Boston campuses (Health Sciences campus in Chinatown and the School of the Museum of Fine Arts at Tufts in Fenway), Grafton campus (Cummings Veterinary School) campus, and the main undergraduate campus at Medford/Somerville. The department ensures that project scope and quality objectives are achieved, and resources are effectively managed, and coordinates facilities data collection for asset-based management and other analytical and operational tools. This department is also responsible for implementing projects critical to Tufts’ goal to decarbonize the institution by 2050.
What You'll Do:
This position of Assistant Director, Capital Projects Procurement reports to the Executive Director of Design and Construction, with reporting responsibilities to the Chief Procurement Officer focused on procurement compliance. Within the Planning, Design & Construction department, this role leads and manages the full lifecycle sourcing and solicitation process for capital projects, including feasibility and master planning services, architectural and engineering services, and construction services delivered by general contractors, design-builders and construction managers.
The role is responsible for developing and maintaining a best-in-class capital project procurement program that emphasizes efficiency, supplier performance, risk mitigation, and alignment with construction industry best practices, while driving long-term value and cost optimization. Annually, the department manages a high volume of procurements, including approximately 10–20 solicitations for master planning and feasibility studies, 30–40 for architectural and engineering services, 40–50 construction bids and 60-80 furniture solicitations. Projects span a diverse portfolio typical of higher education institutions, including academic buildings, residential facilities, athletics, administrative spaces, infrastructure, and capital renewal. The role requires daily preparation of solicitations and contracts, coordinating with the Procurement Officer when additional resources are required to support the department's workload, while simultaneously working on long-term strategic initiatives and improvements.
This position requires demonstrated expertise in designing and executing efficient sourcing processes from initial specifications through solicitation, evaluation, award, and contracting, ensuring strong financial outcomes, regulatory and university policy compliance, and effective risk management. The role also provides coordination and oversight for related procurements tied to capital projects, including furniture, fixtures and equipment (FF&E), technology systems, and other ancillary components, while collaborating with broader Facilities and Operations procurement initiatives and personnel.
In addition to sourcing responsibilities, the position oversees contract development, negotiation, and execution. This includes maintaining and continuously improving standard contract templates and working closely with University Counsel to review and approve any deviations. Periodic review of change orders for quality control may also be required as part of compliance responsibilities.
The successful candidate will bring proven experience in building and managing sourcing and contracting processes across all phases of capital projects within a complex institutional environment. The role requires a hands-on approach to developing RFIs, RFPs, and RFQs, strategic preferred supplier programs, as well as contracts, while also driving strategic, long-term process improvements based on spend analytics and market intelligence and the overall goals of the University. The individual will apply industry best practices in procurement, reporting, and vendor management, and will work effectively both independently and in close partnership with other procurement professionals, project managers, planners, and stakeholders.
Strong business acumen, negotiation skills, and familiarity with project management tools are essential. Equally important is the ability to deliver high levels of customer service, manage competing priorities, and execute a high volume of procurements within tight timelines.
Solicitation and Sourcing management:
- Lead end-to-end (sourcing to contracting) process for Capital Projects.
- Develop scope, specification and appropriate solicitation documents.
- Ensure adherence to Procurement policies and project timelines.
- Establish and maintain a preferred architects, engineers, general contractors, design-builders and construction managers program.
- Coordinate and prioritize with project planners and project managers to determine procurement needs, specifications and project timelines.
Negotiation
- Review proposals against project budgets, industry benchmarks and compare to each other and negotiate best value in scope and cost for the university.
- Lead negotiations process (pricing, risk, terms, service level, etc.)
Contract Preparation and Management
- In collaboration with Executive Director and University General Counsel, develop contract templates based on project type.
- In concert with the University Counsel, review, propose and resolve any proposed modifications to the standard contract templates.
- Coordinate contract review process with General Counsel and Project Managers. Prepare contracts for execution for services including all pertinent and required provisions for the capital projects.
Reporting/Client and Customer Service
- Provide regular updates and reporting on the status of solicitations and contract preparation to key stakeholders with timelines for task completions.
- Meet regularly with project planners and project managers to discuss status of solicitations and contracts and prioritization of procurements.
Compliance
- Assure compliance with university policies and procedures and notify and gain approval from Chief Procurement Officer for any proposed deviations from requirements.
Basic Requirements:
- Bachelor's degree in Business, Finance, Economics or related field or related professional experience.
- 10 plus years of progressively responsible experience in procurement and contracting for architecture, engineering and construction management services.
- Experience with procurement and contracting for an institutional or large-organization entity managing facility projects, renovations and/or new construction.
- Candidate must have experience managing a portfolio of simultaneously bidding and soliciting proposals.
- Microsoft software, Excel, Word, Power Point, web-based database project management systems.
- Familiarity with procurement industry best practices, budget and financial management systems, such as People Soft; contract requirements and legal terms and definitions; and project management and reporting software such as PMWeb.
Preferred Qualifications:
- Procurement and contracting experience with an institution of higher education.
- Familiarity with the AIA contract suite.
- Willing to share knowledge based on experience freely with others.
- Professional licensing desirable.
- Ability to communicate graphically desirable, as well as good writing skills.
Special Work Schedule Requirements:
- This position is based on the Tufts Medford/Somerville campus and operates in a primarily on-site, hybrid work environment with flexibility for occasional remote work.
Salary Range:
Minimum $108,200.00, Midpoint $135,300.00, Maximum $162,400.00
Overview:
The Planning, Design and Construction Department is responsible for the planning, design, bidding and construction of all capital projects of Tufts University. Working closely with the Facilities, Capital Renewal, and Finance Departments, the department executes the long-range capital plan for the 5.9 million square feet of buildings and infrastructure on our two Boston campuses (Health Sciences campus in Chinatown and the School of the Museum of Fine Arts at Tufts in Fenway), Grafton campus (Cummings Veterinary School) campus, and the main undergraduate campus at Medford/Somerville. The department ensures that project scope and quality objectives are achieved, and resources are effectively managed, and coordinates facilities data collection for asset-based management and other analytical and operational tools. This department is also responsible for implementing projects critical to Tufts’ goal to decarbonize the institution by 2050.
What You'll Do:
This position of Assistant Director, Capital Projects Procurement reports to the Executive Director of Design and Construction, with reporting responsibilities to the Chief Procurement Officer focused on procurement compliance. Within the Planning, Design & Construction department, this role leads and manages the full lifecycle sourcing and solicitation process for capital projects, including feasibility and master planning services, architectural and engineering services, and construction services delivered by general contractors, design-builders and construction managers.
The role is responsible for developing and maintaining a best-in-class capital project procurement program that emphasizes efficiency, supplier performance, risk mitigation, and alignment with construction industry best practices, while driving long-term value and cost optimization. Annually, the department manages a high volume of procurements, including approximately 10–20 solicitations for master planning and feasibility studies, 30–40 for architectural and engineering services, 40–50 construction bids and 60-80 furniture solicitations. Projects span a diverse portfolio typical of higher education institutions, including academic buildings, residential facilities, athletics, administrative spaces, infrastructure, and capital renewal. The role requires daily preparation of solicitations and contracts, coordinating with the Procurement Officer when additional resources are required to support the department's workload, while simultaneously working on long-term strategic initiatives and improvements.
This position requires demonstrated expertise in designing and executing efficient sourcing processes from initial specifications through solicitation, evaluation, award, and contracting, ensuring strong financial outcomes, regulatory and university policy compliance, and effective risk management. The role also provides coordination and oversight for related procurements tied to capital projects, including furniture, fixtures and equipment (FF&E), technology systems, and other ancillary components, while collaborating with broader Facilities and Operations procurement initiatives and personnel.
In addition to sourcing responsibilities, the position oversees contract development, negotiation, and execution. This includes maintaining and continuously improving standard contract templates and working closely with University Counsel to review and approve any deviations. Periodic review of change orders for quality control may also be required as part of compliance responsibilities.
The successful candidate will bring proven experience in building and managing sourcing and contracting processes across all phases of capital projects within a complex institutional environment. The role requires a hands-on approach to developing RFIs, RFPs, and RFQs, strategic preferred supplier programs, as well as contracts, while also driving strategic, long-term process improvements based on spend analytics and market intelligence and the overall goals of the University. The individual will apply industry best practices in procurement, reporting, and vendor management, and will work effectively both independently and in close partnership with other procurement professionals, project managers, planners, and stakeholders.
Strong business acumen, negotiation skills, and familiarity with project management tools are essential. Equally important is the ability to deliver high levels of customer service, manage competing priorities, and execute a high volume of procurements within tight timelines.
Solicitation and Sourcing management:
- Lead end-to-end (sourcing to contracting) process for Capital Projects.
- Develop scope, specification and appropriate solicitation documents.
- Ensure adherence to Procurement policies and project timelines.
- Establish and maintain a preferred architects, engineers, general contractors, design-builders and construction managers program.
- Coordinate and prioritize with project planners and project managers to determine procurement needs, specifications and project timelines.
Negotiation
- Review proposals against project budgets, industry benchmarks and compare to each other and negotiate best value in scope and cost for the university.
- Lead negotiations process (pricing, risk, terms, service level, etc.)
Contract Preparation and Management
- In collaboration with Executive Director and University General Counsel, develop contract templates based on project type.
- In concert with the University Counsel, review, propose and resolve any proposed modifications to the standard contract templates.
- Coordinate contract review process with General Counsel and Project Managers. Prepare contracts for execution for services including all pertinent and required provisions for the capital projects.
Reporting/Client and Customer Service
- Provide regular updates and reporting on the status of solicitations and contract preparation to key stakeholders with timelines for task completions.
- Meet regularly with project planners and project managers to discuss status of solicitations and contracts and prioritization of procurements.
Compliance
- Assure compliance with university policies and procedures and notify and gain approval from Chief Procurement Officer for any proposed deviations from requirements.
Basic Requirements:
- Bachelor's degree in Business, Finance, Economics or related field or related professional experience.
- 10 plus years of progressively responsible experience in procurement and contracting for architecture, engineering and construction management services.
- Experience with procurement and contracting for an institutional or large-organization entity managing facility projects, renovations and/or new construction.
- Candidate must have experience managing a portfolio of simultaneously bidding and soliciting proposals.
- Microsoft software, Excel, Word, Power Point, web-based database project management systems.
- Familiarity with procurement industry best practices, budget and financial management systems, such as People Soft; contract requirements and legal terms and definitions; and project management and reporting software such as PMWeb.
Preferred Qualifications:
- Procurement and contracting experience with an institution of higher education.
- Familiarity with the AIA contract suite.
- Willing to share knowledge based on experience freely with others.
- Professional licensing desirable.
- Ability to communicate graphically desirable, as well as good writing skills.
Special Work Schedule Requirements:
- This position is based on the Tufts Medford/Somerville campus and operates in a primarily on-site, hybrid work environment with flexibility for occasional remote work.
Salary Range:
Minimum $108,200.00, Midpoint $135,300.00, Maximum $162,400.00
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Get Access To All JobsTips for Finding Green Card Sponsorship as a Human Resources Assistant
Align your credentials to PERM requirements
PERM requires your education and experience to match the job description exactly. A bachelor's degree in human resources, business administration, or a closely related field strengthens your EB-3 case and reduces the risk of DOL audit delays.
Target employers with active PERM filing history
HR Assistant roles are sponsored most often by large healthcare systems, universities, and multinationals with in-house HR infrastructure. Search OFLC disclosure data to identify employers who have filed PERM certifications for administrative HR titles in the past two years.
Search sponsoring employers using Migrate Mate
Use Migrate Mate to filter Human Resources Assistant openings by employers with documented green card sponsorship history. This cuts the time you spend applying to companies that will decline to sponsor once you disclose your immigration status.
Verify the prevailing wage before accepting an offer
Your employer must pay at least the DOL prevailing wage for your geographic area and experience level. Use the OFLC Wage Search to look up the wage tier for your role before the offer stage, so you can flag discrepancies before PERM is filed.
Understand how O*NET classification affects your petition
USCIS and DOL use the O*NET occupation profile to evaluate whether HR Assistant duties qualify as skilled work under EB-3. Roles coded at Job Zone 3 or higher with defined degree requirements are the strongest candidates for approval.
Ask about PERM timing before the I-140 stage
PERM currently takes many months for analyst review at DOL. Ask your prospective employer whether they plan to file PERM immediately upon hire or after a probationary period, since delays at this stage directly affect when your I-140 petition can be submitted.
Green Card Human Resources Assistant: Frequently Asked Questions
Do Human Resources Assistant roles typically qualify for EB-2 or EB-3 sponsorship?
Most Human Resources Assistant positions qualify under EB-3, which covers skilled workers and professionals with a bachelor's degree. EB-2 is possible if the role requires an advanced degree or if you have a master's degree and the employer structures the position accordingly. The job description filed in the PERM labor certification determines which category applies, so the employer's attorney or HR team needs to draft duties carefully to match your qualifications.
How does green card sponsorship differ from H-1B for an HR Assistant role?
H-1B visa requires the role to qualify as a specialty occupation and is subject to an annual lottery, creating uncertainty. EB-3 green card sponsorship through PERM has no annual cap on petition filings, though visa number backlogs affect when you can complete adjustment of status depending on your country of birth. Green card sponsorship is also permanent, resulting in lawful permanent residency rather than a temporary status that must be renewed.
How long does the PERM and green card process take for an HR Assistant?
The PERM labor certification at DOL is currently taking many months, followed by I-140 petition processing at USCIS, which can add several additional months without premium processing. After I-140 approval, nationals of countries without visa backlogs can file for adjustment of status relatively quickly, while nationals of high-demand countries like India and China face significantly longer waits due to per-country visa limits.
What documentation should I prepare before asking an employer to sponsor my green card?
Gather official transcripts confirming your degree in human resources, business administration, or a related field, along with employment verification letters from prior HR roles that list your specific duties and dates of employment. USCIS requires this evidence at the I-140 stage to confirm you meet the minimum requirements stated in the PERM-certified job description. Having these documents ready before you approach an employer signals that you are a low-friction candidate to sponsor.
Where can I find HR Assistant jobs where the employer is already open to green card sponsorship?
Use Migrate Mate to search Human Resources Assistant roles filtered by employers with verified green card sponsorship history. This avoids the common frustration of reaching the offer stage only to learn the employer does not sponsor immigration cases. Targeting employers who have already filed PERM certifications for similar roles significantly increases the likelihood that your sponsorship request will be approved internally.