Human Resources Assistant Green Card Jobs

INTRODUCTION

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire an HR Assistant. Reporting to the Senior Manager, HRBP, the HR Assistant provides a wide range of clerical and administrative support to the Human Resources Department. Responsibilities include but are not limited to maintaining personnel records, preparing HR documents for employees, answering routine inquiries, and performing other duties as assigned. Works under close supervision and supports the activities of the HRBPs for the attorney population.

ROLE

This position can reside out of the Philadelphia, Boston, or Chicago offices and offers a hybrid in-office/remote working schedule.

Local HR Responsibilities include:

Onboarding and Departures

• Assists with arranging new hire check in meetings and 45-day check ins.
• Handles sending departure documents when employees depart from the firm.
• When local office support is needed, maintain inventory of all new hire gifts for assigned offices.
• Coordinates with Local HR to confirm the collection of firm property, security badge and keys upon departure for assigned offices.

Employee Relations

• Liaises with HRBPs/Management and employees to provide support as requested.
• Assists with the annual and mid-year attorney and legal staff evaluation processes.
• Supports the firm’s management principles, policies and programs and ensures they are fairly applied.
• Assists with memo and document preparation for personnel actions at the direction of Sr. Manager, HRBP.

Local Strategies and Support

• Assists with or coordinates/supports local Administrative/HR events as needed including Benefits Fair, Flu Shot Program, Benefits Open Enrollment, Diversity & Inclusion Presentations, Take Our Children to Work Day, Staff Appreciation, Step Challenge and Community Impact Week.

Compliance

• Maintains accurate and up to date human resource files, records, and documentation with confidentiality and integrity.
• Assists with employment verification process upon escalation.
• When support is needed, completes local I-9 processes for new hires and departures and supports the PG/Department HRBP with immigration issues accordingly.

HRIS

• Ensure HRIS transactions are processed timely and accurately.
• Runs reports for HRBPs as requested.
• Assists employees with evaluation systems training and issues as requested.

Special Projects

• Contributes to Firm and HR projects assigned.
• Liaises with HRBPs and Centers of Excellence including Talent Acquisition, Total Rewards, Compliance, HRIS and Compensation to provide local support as needed in areas such as performance evaluations, transaction requests, employee relations, recruiting, etc.
• Responsible for online purchasing of office gifts for leaves, arrival of newborns, bereavement when practice groups request.
• Performs other duties as assigned.

EDUCATION AND EXPERIENCE

• Bachelor's Degree in HR or related field preferred.
• Minimum of two years of directly related Human Resources experience, preferably in the professional services industry. An equivalent combination of education and experience will be considered.
• Excellent organizational skills; effective written and oral communication skills.
• Proficiency with Microsoft Office Suite, Workday.
• High energy; self-motivated; results oriented.
• Confident manner; ability to establish credibility quickly.
• Ability to work comfortably in a matrix organization.
• Ability to deal positively with adversity and difficult situations.
• Team player who can establish trust with all levels of personnel.

LOCATION

This position can reside out of the Philadelphia, Boston, or Chicago offices.

For positions in Boston, MA, the salary range for this job posting is: $53,200.00 - $85,150.00

For positions in Chicago, IL, the salary range for this job posting is: $50,900.00 - $81,425.00

The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an "at-will position" and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors.

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or talent.acquisition@morganlewis.com.

If hired, your employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.