Green Card Human Resources Assistant Jobs
Human Resources Assistant roles qualify for EB-3 green card sponsorship when employers file PERM labor certifications with the DOL, documenting that no qualified U.S. workers are available. Candidates with a bachelor's in HR or related fields may also qualify under EB-2. Sponsorship timelines vary by country of birth and employer readiness.
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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Mission Statement
The Life Sciences Institute explores biological processes, structures, and functions at the finest scale to create impact on a global scale.
Job Summary
The Human Resources (HR) administrative team at the Life Sciences Institute (LSI) is looking for a highly motivated individual to join our team. The LSI HR team is currently comprised of three full-time human resource staff members who are responsible for the hiring/onboarding and termination/offboarding process for all LSI employees, including immigration compliance. You will report to a senior member of the LSI HR team and will work a hybrid work schedule.
Responsibilities
- Manage the Memorandum of Understanding (MOU) process for non-employees who perform research, collaborate, observe, etc. in an LSI lab/center/core. This includes managing the onboarding, offboarding and immigration (when applicable) steps associated with the following: (1) Covered Visitors; (2) U-M student and non-U-M students working on internally or externally sponsored summer fellowships in an LSI lab/center/core; and (3) Non-U-M observers;
- Manage the hiring/onboarding, termination/offboarding and immigration (when applicable) process for all LSI temporary employees, including: (1) U-M students (work-study and non-work-study), and (2) non-U-M students (including minors);
- Manage the time reporting and approval process for biweekly and monthly employees and work closely with LSI Director's office on monitoring/tracking time for those LSI employees that do not report their time in the University time reporting system;
- Manage the job posting and hiring/onboarding process for all regular administrative and research staff positions;
- Manage the termination/offboarding process for all regular faculty, staff and postdoctoral research fellow positions;
- Manage the onboarding/offboarding process for Howard Hughes Medical Institute (HHMI) employees working in LSI labs;
- Process appointment and funding changes in Wolverine Access, including: salary, additional pay, shortcode, title, supervisor ID changes, etc.;
- Be a resource to LSI community members and answer questions regarding University and LSI HR policies and procedures;
- Assist with reviewing, updating, and processing procedural documents, forms, and reports in accordance with LSI HR and University policies;
- Troubleshoot with payroll, benefits, timekeeping and the Shared Services Center (SSC) on different issues; and
- Assist with employment verifications, Mcard issues, special projects, and additional assigned duties associated with the LSI HR team.
Required Qualifications
- Minimum of 1 year of prior human resources experience or administrative experience
- Minimum of 1 year experience with Microsoft Office (i.e., Word, Excel, PowerPoint) and Google Suite (i.e., Google Docs, Google Sheets)
- Prior experience providing guidance, instructions and/or troubleshooting solutions to individuals at varying levels in a diverse work environment
Desired Qualifications
- Familiarity with the University organization, policies and procedures
- Prior experience or familiarity with Adobe Acrobat
- Prior experience or familiarity with Qualtrics
- Working knowledge of the following University systems: Wolverine Access, MPathways Student Administration and Human Resource Management System, eRecruit, Business Objects
- Previous administrative and/or human resource experience in a research setting
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Underfill Statement
This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.
Additional Information
The LSI administrative staff benefit from a hybrid workplace. Per current LSI policy, you will be on-site at the LSI three (3) days per week, with remote work permitted two (2) days per week. This hybrid work allowance is based on program and business needs and may be modified by LSI policy with advance notice.
Benefits at the University of Michigan:
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:
- Generous time off
- A retirement plan that provides two-for-one matching contributions with immediate vesting
- Many choices for comprehensive health insurance
- Life insurance
- Long-term disability coverage
- Flexible spending accounts for healthcare and dependent care expenses
- Maternity and Parental Leave
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
Job Opening ID
278794
Working Title
HR Assistant Associate/Intermediate
Job Title
HR Assistant Associate
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Hybrid
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
Life Sciences Inst
Department
Life Sciences Institute-Admin
Posting Begin/End Date
6/12/2026 - 6/26/2026
Salary
$40,000.00 - $50,000.00
Career Interest
Human Resources
How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Mission Statement
The Life Sciences Institute explores biological processes, structures, and functions at the finest scale to create impact on a global scale.
Job Summary
The Human Resources (HR) administrative team at the Life Sciences Institute (LSI) is looking for a highly motivated individual to join our team. The LSI HR team is currently comprised of three full-time human resource staff members who are responsible for the hiring/onboarding and termination/offboarding process for all LSI employees, including immigration compliance. You will report to a senior member of the LSI HR team and will work a hybrid work schedule.
Responsibilities
- Manage the Memorandum of Understanding (MOU) process for non-employees who perform research, collaborate, observe, etc. in an LSI lab/center/core. This includes managing the onboarding, offboarding and immigration (when applicable) steps associated with the following: (1) Covered Visitors; (2) U-M student and non-U-M students working on internally or externally sponsored summer fellowships in an LSI lab/center/core; and (3) Non-U-M observers;
- Manage the hiring/onboarding, termination/offboarding and immigration (when applicable) process for all LSI temporary employees, including: (1) U-M students (work-study and non-work-study), and (2) non-U-M students (including minors);
- Manage the time reporting and approval process for biweekly and monthly employees and work closely with LSI Director's office on monitoring/tracking time for those LSI employees that do not report their time in the University time reporting system;
- Manage the job posting and hiring/onboarding process for all regular administrative and research staff positions;
- Manage the termination/offboarding process for all regular faculty, staff and postdoctoral research fellow positions;
- Manage the onboarding/offboarding process for Howard Hughes Medical Institute (HHMI) employees working in LSI labs;
- Process appointment and funding changes in Wolverine Access, including: salary, additional pay, shortcode, title, supervisor ID changes, etc.;
- Be a resource to LSI community members and answer questions regarding University and LSI HR policies and procedures;
- Assist with reviewing, updating, and processing procedural documents, forms, and reports in accordance with LSI HR and University policies;
- Troubleshoot with payroll, benefits, timekeeping and the Shared Services Center (SSC) on different issues; and
- Assist with employment verifications, Mcard issues, special projects, and additional assigned duties associated with the LSI HR team.
Required Qualifications
- Minimum of 1 year of prior human resources experience or administrative experience
- Minimum of 1 year experience with Microsoft Office (i.e., Word, Excel, PowerPoint) and Google Suite (i.e., Google Docs, Google Sheets)
- Prior experience providing guidance, instructions and/or troubleshooting solutions to individuals at varying levels in a diverse work environment
Desired Qualifications
- Familiarity with the University organization, policies and procedures
- Prior experience or familiarity with Adobe Acrobat
- Prior experience or familiarity with Qualtrics
- Working knowledge of the following University systems: Wolverine Access, MPathways Student Administration and Human Resource Management System, eRecruit, Business Objects
- Previous administrative and/or human resource experience in a research setting
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Underfill Statement
This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.
Additional Information
The LSI administrative staff benefit from a hybrid workplace. Per current LSI policy, you will be on-site at the LSI three (3) days per week, with remote work permitted two (2) days per week. This hybrid work allowance is based on program and business needs and may be modified by LSI policy with advance notice.
Benefits at the University of Michigan:
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:
- Generous time off
- A retirement plan that provides two-for-one matching contributions with immediate vesting
- Many choices for comprehensive health insurance
- Life insurance
- Long-term disability coverage
- Flexible spending accounts for healthcare and dependent care expenses
- Maternity and Parental Leave
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
Job Opening ID
278794
Working Title
HR Assistant Associate/Intermediate
Job Title
HR Assistant Associate
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Hybrid
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
Life Sciences Inst
Department
Life Sciences Institute-Admin
Posting Begin/End Date
6/12/2026 - 6/26/2026
Salary
$40,000.00 - $50,000.00
Career Interest
Human Resources
See all 4,855+ Green Card Human Resources Assistant Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Green Card Human Resources Assistant Jobs.
Get Access To All JobsTips for Finding Green Card Sponsorship as a Human Resources Assistant
Align your credentials to PERM requirements
PERM requires your education and experience to match the job description exactly. A bachelor's degree in human resources, business administration, or a closely related field strengthens your EB-3 case and reduces the risk of DOL audit delays.
Target employers with active PERM filing history
HR Assistant roles are sponsored most often by large healthcare systems, universities, and multinationals with in-house HR infrastructure. Search OFLC disclosure data to identify employers who have filed PERM certifications for administrative HR titles in the past two years.
Search sponsoring employers using Migrate Mate
Use Migrate Mate to filter Human Resources Assistant openings by employers with documented green card sponsorship history. This cuts the time you spend applying to companies that will decline to sponsor once you disclose your immigration status.
Verify the prevailing wage before accepting an offer
Your employer must pay at least the DOL prevailing wage for your geographic area and experience level. Use the OFLC Wage Search to look up the wage tier for your role before the offer stage, so you can flag discrepancies before PERM is filed.
Understand how O*NET classification affects your petition
USCIS and DOL use the O*NET occupation profile to evaluate whether HR Assistant duties qualify as skilled work under EB-3. Roles coded at Job Zone 3 or higher with defined degree requirements are the strongest candidates for approval.
Ask about PERM timing before the I-140 stage
PERM currently takes many months for analyst review at DOL. Ask your prospective employer whether they plan to file PERM immediately upon hire or after a probationary period, since delays at this stage directly affect when your I-140 petition can be submitted.
Green Card Human Resources Assistant: Frequently Asked Questions
Do Human Resources Assistant roles typically qualify for EB-2 or EB-3 sponsorship?
Most Human Resources Assistant positions qualify under EB-3, which covers skilled workers and professionals with a bachelor's degree. EB-2 is possible if the role requires an advanced degree or if you have a master's degree and the employer structures the position accordingly. The job description filed in the PERM labor certification determines which category applies, so the employer's attorney or HR team needs to draft duties carefully to match your qualifications.
How does green card sponsorship differ from H-1B for an HR Assistant role?
H-1B visa requires the role to qualify as a specialty occupation and is subject to an annual lottery, creating uncertainty. EB-3 green card sponsorship through PERM has no annual cap on petition filings, though visa number backlogs affect when you can complete adjustment of status depending on your country of birth. Green card sponsorship is also permanent, resulting in lawful permanent residency rather than a temporary status that must be renewed.
How long does the PERM and green card process take for an HR Assistant?
The PERM labor certification at DOL is currently taking many months, followed by I-140 petition processing at USCIS, which can add several additional months without premium processing. After I-140 approval, nationals of countries without visa backlogs can file for adjustment of status relatively quickly, while nationals of high-demand countries like India and China face significantly longer waits due to per-country visa limits.
What documentation should I prepare before asking an employer to sponsor my green card?
Gather official transcripts confirming your degree in human resources, business administration, or a related field, along with employment verification letters from prior HR roles that list your specific duties and dates of employment. USCIS requires this evidence at the I-140 stage to confirm you meet the minimum requirements stated in the PERM-certified job description. Having these documents ready before you approach an employer signals that you are a low-friction candidate to sponsor.
Where can I find HR Assistant jobs where the employer is already open to green card sponsorship?
Use Migrate Mate to search Human Resources Assistant roles filtered by employers with verified green card sponsorship history. This avoids the common frustration of reaching the offer stage only to learn the employer does not sponsor immigration cases. Targeting employers who have already filed PERM certifications for similar roles significantly increases the likelihood that your sponsorship request will be approved internally.