Green Card Operations Specialist Jobs
Operations Specialist roles qualify for EB-2 or EB-3 green card sponsorship through the PERM labor certification process, where your employer files with DOL to establish no qualified U.S. workers are available. Roles involving supply chain coordination, process improvement, or cross-functional project management typically meet the skilled-worker or advanced-degree requirements that support a permanent sponsorship petition.
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Get Access To All JobsAt Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees. Ready to join our quest for better?
Job Description
This is a Full Time, salaried position at 40 hours per week located at the Woodstock clinic for Primary Care. Schedule is Monday through Friday.
Admin Operations Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.
Responsibilities:
- Supervise and direct the office's front-line clerical staff.
- Participate in interviewing, hiring, training, progressive discipline, dismissals, and performance appraisals.
- Oversee and direct day to day office operations within budget guidelines.
- Manage providers schedules with templates and optimize patient care hours to enhance productivity.
- Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, and staff productivity.
- Conduct timely and accurate cash management duties, including overseeing the collection of co-pays and patient balances, in-house cash balances, and bank deposits.
- Ensure that service excellence is delivered and perform service recovery whenever necessary.
- Manage office supplies within budget.
- Ensure accuracy of all data collection and data entry by site staff through training and compliance monitoring and facilitate and oversee flow of information to and from central administrative offices.
- Participate in leading practice staff meetings on a regular basis.
- Attend and actively participate in manager/supervisor meetings.
- Ensure that patient dignity and confidentiality are maintained at all times.
- Review and approve automated time reports for accuracy.
- Develop tools to support staff and enhance efficiency.
- Provide input into staff performance reviews. May participate with manager in conducting staff performance reviews.
- Provide one to one coaching and mentoring.
- Plan, execute and resolve all routine technical needs of the practice (phone, copiers, fax machines, PCs, etc.).
- Monitor daily transaction activity to ensure compliance with procedures.
- Resolve complex or critical situations involving patients, staff and customers: consults with manager for guidance as needed (e.g., complaints, discipline, etc.).
- Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, staff productivity, cost-savings, and operational efficiencies.
- Develop and implement policies and procedures as needed to support the practice.
- Complete other duties as assigned.
Qualifications
Required:
- Bachelor's degree or equivalent work experience.
- Minimum of three years of work experience in a medical or related business.
- Comprehension of insurance plans including HMO, PPO, POS, commercial, Medicare, and Medicaid.
- Solid understanding of patient flow in a medical office.
- Working knowledge of medical software, Word and Excel.
- Experience managing daily cash activity and reconciling income reports with daily payments.
Preferred:
- Knowledge of CPT and ICD-10 coding.
- Leadership experience.
Additional Information
Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.
Background Check
Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.
Artificial Intelligence Disclosure
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
Benefits
We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.
Sign-on Bonus Eligibility (if sign-on bonus offered for position):
Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.
At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees. Ready to join our quest for better?
Job Description
This is a Full Time, salaried position at 40 hours per week located at the Woodstock clinic for Primary Care. Schedule is Monday through Friday.
Admin Operations Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.
Responsibilities:
- Supervise and direct the office's front-line clerical staff.
- Participate in interviewing, hiring, training, progressive discipline, dismissals, and performance appraisals.
- Oversee and direct day to day office operations within budget guidelines.
- Manage providers schedules with templates and optimize patient care hours to enhance productivity.
- Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, and staff productivity.
- Conduct timely and accurate cash management duties, including overseeing the collection of co-pays and patient balances, in-house cash balances, and bank deposits.
- Ensure that service excellence is delivered and perform service recovery whenever necessary.
- Manage office supplies within budget.
- Ensure accuracy of all data collection and data entry by site staff through training and compliance monitoring and facilitate and oversee flow of information to and from central administrative offices.
- Participate in leading practice staff meetings on a regular basis.
- Attend and actively participate in manager/supervisor meetings.
- Ensure that patient dignity and confidentiality are maintained at all times.
- Review and approve automated time reports for accuracy.
- Develop tools to support staff and enhance efficiency.
- Provide input into staff performance reviews. May participate with manager in conducting staff performance reviews.
- Provide one to one coaching and mentoring.
- Plan, execute and resolve all routine technical needs of the practice (phone, copiers, fax machines, PCs, etc.).
- Monitor daily transaction activity to ensure compliance with procedures.
- Resolve complex or critical situations involving patients, staff and customers: consults with manager for guidance as needed (e.g., complaints, discipline, etc.).
- Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, staff productivity, cost-savings, and operational efficiencies.
- Develop and implement policies and procedures as needed to support the practice.
- Complete other duties as assigned.
Qualifications
Required:
- Bachelor's degree or equivalent work experience.
- Minimum of three years of work experience in a medical or related business.
- Comprehension of insurance plans including HMO, PPO, POS, commercial, Medicare, and Medicaid.
- Solid understanding of patient flow in a medical office.
- Working knowledge of medical software, Word and Excel.
- Experience managing daily cash activity and reconciling income reports with daily payments.
Preferred:
- Knowledge of CPT and ICD-10 coding.
- Leadership experience.
Additional Information
Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.
Background Check
Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.
Artificial Intelligence Disclosure
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
Benefits
We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.
Sign-on Bonus Eligibility (if sign-on bonus offered for position):
Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.
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Get Access To All JobsTips for Finding Green Card Sponsorship as an Operations Specialist
Align your credentials to PERM's education requirement
PERM labor certifications for Operations Specialist roles typically require a bachelor's degree in business, operations management, or a related field. Document any non-U.S. credentials with a credential evaluation from a NACES-approved agency before your employer begins the audit.
Target employers with active PERM filing history
Search OFLC disclosure data for companies that have filed PERM applications under SOC codes tied to operations roles. Employers who have navigated the process before move faster and are less likely to stall at the recruitment-documentation stage.
Use Migrate Mate to filter sponsoring employers
Search for Operations Specialist roles on Migrate Mate to surface employers with verified green card sponsorship history. Filtering by EB-2 or EB-3 eligibility upfront saves you from pursuing offers that collapse when the PERM question arises.
Verify your offered wage meets the prevailing wage determination
Before signing an offer, look up the OFLC Wage Search to confirm your offered salary meets or exceeds the DOL prevailing wage for your region and job zone. A wage shortfall discovered mid-PERM forces the employer to restart recruitment, delaying your priority date.
Clarify the PERM recruitment timeline before accepting
PERM requires the employer to complete a supervised recruitment process, which typically runs 60 to 90 days before filing. Ask whether your employer has completed a prevailing wage determination and how long their legal team has handled labor certifications.
Understand how O*NET classification affects your petition category
USCIS and DOL use the O*NET occupation profile to assess whether your Operations Specialist role qualifies under EB-2 or EB-3. Roles classified at Job Zone 3 or 4 with a required bachelor's degree typically support EB-3 Professional or EB-2 filings, respectively.
Green Card Operations Specialist: Frequently Asked Questions
Does an Operations Specialist role qualify for EB-2 or EB-3 green card sponsorship?
Operations Specialist positions can qualify under either category depending on how the role is defined. EB-3 Professional applies when the job requires a bachelor's degree in a relevant field such as business or supply chain management. EB-2 applies when the position requires an advanced degree or your employer can demonstrate the role demands specialized expertise beyond a standard four-year degree. Your employer's attorney determines the correct category during the PERM stage.
How does PERM green card sponsorship differ from H-1B for Operations Specialist roles?
The PERM process leads to permanent residency rather than a temporary work authorization, which means there is no annual renewal cycle or lottery risk. H-1B visa is subject to a cap and requires reselection every three years unless you extend or change employers. PERM takes longer upfront, often 18 to 36 months from labor certification through I-140 approval, but the result is a path to lawful permanent residency that an H-1B extension cannot provide.
What documentation should I prepare before an employer begins my PERM filing?
Gather certified translations and NACES-approved evaluations of any foreign academic credentials, as DOL requires the employer to demonstrate your qualifications match the job description. You should also document prior work history with employer letters that confirm job titles, dates, and duties. If your degree was issued outside the U.S., the evaluation timeline, which can run four to eight weeks, should not overlap with the employer's recruitment window.
How can I find Operations Specialist jobs that sponsor green cards?
Most job postings do not explicitly advertise green card sponsorship, which makes filtering by employer history far more reliable than searching by keyword. Migrate Mate lets you search Operations Specialist roles by verified EB-2 and EB-3 sponsorship history, so you can identify employers who have successfully completed PERM filings for comparable positions before you apply.
Can my employer file my PERM while I am on a nonimmigrant work visa?
Yes. Employers frequently initiate PERM labor certifications for employees already working in the U.S. on H-1B or other nonimmigrant status. Starting PERM early matters because your priority date, which determines your place in the green card queue, is not established until the I-140 immigrant petition is filed after PERM is certified. For most countries other than India and China, EB-3 priority dates for Operations Specialist roles are currently current, meaning no extended wait after I-140 approval.