Payroll Clerk Green Card Jobs
Payroll Clerk roles can qualify for EB-3 green card sponsorship through PERM labor certification, where your employer documents that no qualified U.S. worker is available for the position. Strong bookkeeping credentials, payroll software proficiency, and attention to compliance details strengthen your sponsorship case significantly.
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Get Access To All JobsINTRODUCTION
The Payroll Clerk III, reporting directly to the Payroll and Tax Manager, is responsible for completing all aspects of the university's payroll operations to ensure accurate and timely employee payments. This role involves collaborating with various university departments to support and address inquiries, providing excellent customer service for all payroll-related matters. The position also includes bi-weekly payroll processing, tax reconciliation, maintenance of tax treaty information, and time tracking reporting to various departments. Assisting Payroll and Tax Manager with various audit reporting as needed.
RESPONSIBILITIES INCLUDE:
- Collaborate with departments across campus for time sheet approvals and discrepancies
- Prepare and process bi-weekly payroll for all employees, ensuring the payroll system operates correctly and addressing any discrepancies. Follow all processing procedures, adhere to company policies, and maintain confidentiality throughout the process.
- Conduct basic reconciliation and audit procedures during each bi-weekly pay cycle, including bi-weekly tax reporting and reconciliation.
- Bi-weekly and Month-end close reporting for various departments (ie: Overtime reporting, call-in pay reporting, Mary Star of the Sea wage reporting, etc).
- Provide payroll related customer service to university staff. (ie: pay slip requests, Grant invoicing supporting documents, etc)
- Analysis and updates of international tax treaties within Sprintax and Workday
- Assist Payroll and Tax Manager with audit review and prep
- Process payment reissues for rejected direct deposits and lost checks
- Other Duties as assigned
REQUIREMENTS INCLUDE:
- Bachelor’s degree (or equivalent knowledge obtained through a combination of education, training and experience) preferred.
- Proficiency with Microsoft Office, required. Strong knowledge of Microsoft Excel functions and formulas.
Equal Opportunity
Florida Institute of Technology does not discriminate on the basis of race, color, national or ethnic origin, religion, disability, age, genetic information, marital status, citizenship status, veteran status, and other legally protected characteristics in its activities and programs. In accordance with Title IX of the Education Amendments of 1972, Florida Tech does not discriminate on the basis of sex. Inquiries concerning the application of the Non-Discrimination and Anti-Harassment policy may be directed to the Equal Opportunity Director and Investigator at 150 West University Blvd, Melbourne, FL 32901, or email equalopp@fit.edu, or +1 321-674-7153; or to the U.S. Department of Education Office for Civil Rights.
Americans with Disabilities Act
Please notify us at least five days in advance if a reasonable accommodation for a disability is needed by calling the Office of Human Resources at 321-674-8100.
Annual Security & Fire Safety Report
The federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) requires colleges and universities, both public and private, participating in federal student aid programs to disclose campus safety information, and imposes certain basic requirements for handling incidents of sexual violence and emergency situations.
Florida Tech’s 2025 Annual Security and Fire Safety Report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Florida Tech; and on public property within, or immediately adjacent to and accessible from, the campus.
The numbers provided include crime statistics that were reported to local law enforcement agencies, campus security and other Campus Security Authorities.
The report also includes institutional policy statements regarding campus safety and security measures; descriptions of prevention and awareness programs; related university procedures and important guidance; and other essential safety information.
You can obtain a printed copy of this report at the Department of Security Welcome Center located at 3126 Panther Place, during normal business hours, or by accessing the following website 2025 Annual Security and Fire Safety Report.
Official Transcripts
Official transcripts of all collegiate work must be sent directly from the attended institution to the Office of Human Resources prior to the first day of employment. All international degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc. (NACES).
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INTRODUCTION
The Payroll Clerk III, reporting directly to the Payroll and Tax Manager, is responsible for completing all aspects of the university's payroll operations to ensure accurate and timely employee payments. This role involves collaborating with various university departments to support and address inquiries, providing excellent customer service for all payroll-related matters. The position also includes bi-weekly payroll processing, tax reconciliation, maintenance of tax treaty information, and time tracking reporting to various departments. Assisting Payroll and Tax Manager with various audit reporting as needed.
RESPONSIBILITIES INCLUDE:
- Collaborate with departments across campus for time sheet approvals and discrepancies
- Prepare and process bi-weekly payroll for all employees, ensuring the payroll system operates correctly and addressing any discrepancies. Follow all processing procedures, adhere to company policies, and maintain confidentiality throughout the process.
- Conduct basic reconciliation and audit procedures during each bi-weekly pay cycle, including bi-weekly tax reporting and reconciliation.
- Bi-weekly and Month-end close reporting for various departments (ie: Overtime reporting, call-in pay reporting, Mary Star of the Sea wage reporting, etc).
- Provide payroll related customer service to university staff. (ie: pay slip requests, Grant invoicing supporting documents, etc)
- Analysis and updates of international tax treaties within Sprintax and Workday
- Assist Payroll and Tax Manager with audit review and prep
- Process payment reissues for rejected direct deposits and lost checks
- Other Duties as assigned
REQUIREMENTS INCLUDE:
- Bachelor’s degree (or equivalent knowledge obtained through a combination of education, training and experience) preferred.
- Proficiency with Microsoft Office, required. Strong knowledge of Microsoft Excel functions and formulas.
Equal Opportunity
Florida Institute of Technology does not discriminate on the basis of race, color, national or ethnic origin, religion, disability, age, genetic information, marital status, citizenship status, veteran status, and other legally protected characteristics in its activities and programs. In accordance with Title IX of the Education Amendments of 1972, Florida Tech does not discriminate on the basis of sex. Inquiries concerning the application of the Non-Discrimination and Anti-Harassment policy may be directed to the Equal Opportunity Director and Investigator at 150 West University Blvd, Melbourne, FL 32901, or email equalopp@fit.edu, or +1 321-674-7153; or to the U.S. Department of Education Office for Civil Rights.
Americans with Disabilities Act
Please notify us at least five days in advance if a reasonable accommodation for a disability is needed by calling the Office of Human Resources at 321-674-8100.
Annual Security & Fire Safety Report
The federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) requires colleges and universities, both public and private, participating in federal student aid programs to disclose campus safety information, and imposes certain basic requirements for handling incidents of sexual violence and emergency situations.
Florida Tech’s 2025 Annual Security and Fire Safety Report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Florida Tech; and on public property within, or immediately adjacent to and accessible from, the campus.
The numbers provided include crime statistics that were reported to local law enforcement agencies, campus security and other Campus Security Authorities.
The report also includes institutional policy statements regarding campus safety and security measures; descriptions of prevention and awareness programs; related university procedures and important guidance; and other essential safety information.
You can obtain a printed copy of this report at the Department of Security Welcome Center located at 3126 Panther Place, during normal business hours, or by accessing the following website 2025 Annual Security and Fire Safety Report.
Official Transcripts
Official transcripts of all collegiate work must be sent directly from the attended institution to the Office of Human Resources prior to the first day of employment. All international degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc. (NACES).
We are an E-verify employer
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Get Access To All JobsTips for Finding Green Card Sponsorship in Payroll Clerk
Document your payroll software credentials now
Compile certifications in ADP, Paychex, Workday, or QuickBooks Payroll before applying. PERM requires employers to define minimum qualifications upfront, and your documented skills must match those requirements exactly at the time of filing.
Target employers with dedicated payroll departments
Mid-to-large companies running in-house payroll rather than outsourcing to a PEO are far more likely to sponsor EB-3 positions. Manufacturing firms, hospital networks, and regional retailers with 200-plus employees consistently maintain dedicated payroll headcount.
Search green card roles through Migrate Mate
Use Migrate Mate to filter Payroll Clerk openings by employers with active PERM filing history. This cuts out the guesswork of cold-applying to companies that have never sponsored a foreign worker in this occupation.
Understand how prevailing wage affects your offer
Before accepting an offer, check the applicable wage level using OFLC Wage Search under SOC code 43-3051 for your metro area. Your offered salary must meet the DOL-certified prevailing wage or the employer's PERM application will be denied.
Ask about PERM timing during the interview process
Payroll Clerk PERM cases require a full recruitment cycle before filing, which typically runs three to six months. Confirm whether a prospective employer has handled PERM before and whether they're prepared to start the process within your first year.
Confirm your O*NET classification matches the role
Review the O*NET profile for Payroll and Timekeeping Clerks before signing an offer letter. If your actual duties extend into HR or accounting functions, your employer may need to file under a different SOC code to avoid a PERM audit.
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Find Payroll Clerk JobsPayroll Clerk Green Card Sponsorship: Frequently Asked Questions
Can a Payroll Clerk role qualify for an employment-based green card?
Yes. Payroll Clerk positions typically qualify under EB-3 as skilled workers, provided the employer can demonstrate through PERM labor certification that no qualified U.S. worker is available. The employer must conduct a DOL-supervised recruitment campaign, file an I-140 immigrant petition, and then sponsor your adjustment of status or consular processing to lawful permanent residency.
How does EB-3 green card sponsorship differ from H-1B for a Payroll Clerk?
The H-1B requires the role to qualify as a specialty occupation, which Payroll Clerk positions often struggle to meet. EB-3 has no such threshold and no annual lottery. The tradeoff is timeline: PERM plus I-140 plus adjustment of status can take two to four years for most countries, longer for nationals of India and China where priority date backlogs apply. The result is permanent residency rather than a renewable temporary status.
What happens to my green card case if I change employers mid-process?
If you change employers before your I-140 is approved, the PERM filing is abandoned and your new employer must restart from the beginning. Once your I-140 has been approved for at least 180 days and your adjustment of status application has been pending for at least 180 days, USCIS portability rules under AC21 allow you to change to a same or similar role without losing your priority date.
How do I find Payroll Clerk jobs where the employer is open to green card sponsorship?
Most job postings don't advertise PERM sponsorship directly, so filtering by employers with prior labor certification history is the most reliable method. Migrate Mate lets you search Payroll Clerk openings specifically filtered by employers with documented green card sponsorship activity, saving you from applying to companies with no history of filing PERM for this occupation.
Does the PERM process require me to have specific payroll qualifications before my employer files?
Yes. DOL requires that PERM minimum requirements reflect what is genuinely needed for the job, not credentials tailored to you specifically. You must demonstrably meet those requirements on the date your employer files the PERM application, not just by the time you start work. Payroll certifications, software proficiency, and any required degree should be in place and documented well before your employer initiates recruitment.
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