Green Card Studio Assistant Jobs
Studio Assistant jobs with green card sponsorship are available through employers willing to file PERM labor certification, followed by an I-140 petition and adjustment of status or consular processing. EB-3 is the most common pathway for this role, covering candidates with relevant experience or a bachelor's degree in a related field, leading to lawful permanent residence.
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Posting Date
10-28-2026
Time Type
Full-Time
Job ID
9312
Areas of Expertise
Business Operations
Job Category
Business Operations
Locations
New York, NY, US
Description
Your Role
Join a fast paced, collaborative environment where all team members approach every challenge with a can-do spirit. Use your passion for service and attention to detail to help the Gensler team bring designs to life.
As a Studio Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You enjoy helping others prioritize and manage their schedules. You're at the heart of your studio’s activities and the soul that keeps your studio and projects moving forward. Coordinators act as an ambassador for their studio and a liaison between their directors/principals, project teams and many others.
What You Will Do
- Support Studio Directors and Principals with all administrative needs, including scheduling of meetings, expense reports, correspondence, travel arrangements, etc.
- Assist Studio Director with operational aspects of running the studio, including but not limited to, organizing studio meetings, weekly and monthly staffing, financial tracking, timecard and PTO tracking and approvals, proposal/presentation preparation, PDP (Professional Development Planning) coordination for studio team members and you.
- Partner with Studio Directors, Principals and Design Managers on coordinating on-site client meetings with the NY office hospitality team.
- Engage in office culture, plan studio meetings, retreats, outings, and celebrations.
- Work with the studio to maintain an organized studio space.
- Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.
- Collaborate with other Studio Coordinators to cover Principals/Studio Directors/studios as needed and on special projects.
- Serve as back-up for reception and other Studio Coordinators as needed.
Your Qualifications
- Must have at least 3-5 years of experience in an administrative support position
- Bachelor’s degree is required
- Experience in a professional service firm preferred
- Proficient in Microsoft Office (Word, Excel, etc), Microsoft Teams – Tableau is a plus
- Strong knowledge of PowerPoint required – Adobe InDesign and Miro is a plus
- Strong attention to detail and the ability to multi-task and prioritize required
- Excellent verbal and written communication a must
- Ability to communicate and interact effectively with all levels of management
- Exceptional customer service orientation
- Must be self-motivated, resourceful and entrepreneurial
*Please submit your resume as a PDF, Word documents will not be accepted
Compensation
The base salary range will be estimated between $67,500 - 77,500 plus bonuses and benefits and contingent on relevant experience.
Life at Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.
As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
NOTICE TO APPLICANTS
We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state and local law. Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law. See also Know your rights: Workplace discrimination is illegal, right to work and E-verify program, as required by law. Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us. Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email talentacquisition@gensler.com.
General Information
Posting Date
10-28-2026
Time Type
Full-Time
Job ID
9312
Areas of Expertise
Business Operations
Job Category
Business Operations
Locations
New York, NY, US
Description
Your Role
Join a fast paced, collaborative environment where all team members approach every challenge with a can-do spirit. Use your passion for service and attention to detail to help the Gensler team bring designs to life.
As a Studio Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You enjoy helping others prioritize and manage their schedules. You're at the heart of your studio’s activities and the soul that keeps your studio and projects moving forward. Coordinators act as an ambassador for their studio and a liaison between their directors/principals, project teams and many others.
What You Will Do
- Support Studio Directors and Principals with all administrative needs, including scheduling of meetings, expense reports, correspondence, travel arrangements, etc.
- Assist Studio Director with operational aspects of running the studio, including but not limited to, organizing studio meetings, weekly and monthly staffing, financial tracking, timecard and PTO tracking and approvals, proposal/presentation preparation, PDP (Professional Development Planning) coordination for studio team members and you.
- Partner with Studio Directors, Principals and Design Managers on coordinating on-site client meetings with the NY office hospitality team.
- Engage in office culture, plan studio meetings, retreats, outings, and celebrations.
- Work with the studio to maintain an organized studio space.
- Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.
- Collaborate with other Studio Coordinators to cover Principals/Studio Directors/studios as needed and on special projects.
- Serve as back-up for reception and other Studio Coordinators as needed.
Your Qualifications
- Must have at least 3-5 years of experience in an administrative support position
- Bachelor’s degree is required
- Experience in a professional service firm preferred
- Proficient in Microsoft Office (Word, Excel, etc), Microsoft Teams – Tableau is a plus
- Strong knowledge of PowerPoint required – Adobe InDesign and Miro is a plus
- Strong attention to detail and the ability to multi-task and prioritize required
- Excellent verbal and written communication a must
- Ability to communicate and interact effectively with all levels of management
- Exceptional customer service orientation
- Must be self-motivated, resourceful and entrepreneurial
*Please submit your resume as a PDF, Word documents will not be accepted
Compensation
The base salary range will be estimated between $67,500 - 77,500 plus bonuses and benefits and contingent on relevant experience.
Life at Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.
As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
NOTICE TO APPLICANTS
We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state and local law. Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law. See also Know your rights: Workplace discrimination is illegal, right to work and E-verify program, as required by law. Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us. Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email talentacquisition@gensler.com.
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Get Access To All JobsTips for Finding Green Card Sponsorship as a Studio Assistant
Document your specialized production skills now
PERM requires your employer to define your job duties and minimum requirements precisely. Build a portfolio and collect reference letters that map your skills to specific Studio Assistant tasks before an employer begins the labor certification process.
Search Migrate Mate for verified sponsoring employers
Start your search on Migrate Mate, which lists employers with verified green card sponsorship history by role. Targeting studios that have sponsored before saves time, since those employers understand PERM timelines and have established relationships with immigration counsel.
Target mid-size production companies over freelance studios
Smaller freelance-driven studios rarely have HR infrastructure to support a multi-year PERM process. Mid-size production companies with full-time staff rosters are far more likely to have prior sponsorship experience and the legal resources to file on your behalf.
Understand how PERM recruitment testing affects your timeline
Before DOL certifies your PERM application, your employer must run a formal recruitment test to show no qualified U.S. workers are available. This process typically takes several months and must be completed before the I-140 petition is filed with USCIS.
Check prevailing wage requirements using the OFLC Wage Search
Your employer's offered wage must meet or exceed the DOL prevailing wage for your SOC code and work location. Use the OFLC Wage Search to verify this before accepting an offer, so you're not surprised by a wage determination that delays your PERM filing.
Secure your priority date early if you're from India or China
EB-3 green cards have per-country limits, and nationals from India and China face significant backlogs due to high demand. Getting an I-140 approved as early as possible locks in your priority date, which determines your place in the queue regardless of employer changes later.
Green Card Studio Assistant: Frequently Asked Questions
Can a Studio Assistant role qualify for EB-3 green card sponsorship?
Yes. Studio Assistant positions can qualify under EB-3 as either a professional role requiring a bachelor's degree in a related field or as a skilled worker position requiring at least two years of relevant experience. Your employer defines the minimum requirements in the PERM application, so the job description needs to reflect your actual duties and credentials accurately.
How is green card sponsorship different from H-1B sponsorship for this role?
Green card sponsorship leads to lawful permanent residence, not a temporary status. The PERM process requires your employer to file a labor certification with DOL, demonstrate they conducted a genuine recruitment test, and obtain a prevailing wage determination before filing the I-140 with USCIS. There is no lottery, but per-country annual limits mean nationals from high-demand countries may wait years before a visa number is available.
Where can I find Studio Assistant jobs with green card sponsorship?
Migrate Mate lists employers with verified green card sponsorship history, so you can focus on companies that have already navigated the PERM process for similar roles. This is more effective than applying broadly and asking each employer about their willingness to sponsor, since PERM is a substantial commitment for the employer and many will only do it for pre-vetted candidates.
What happens to my green card case if I change employers mid-process?
If your I-485 adjustment of status application has been pending for 180 days or more, AC21 job portability allows you to move to a new employer in the same or a similar occupation without losing your place in the queue. Your priority date from an already-approved I-140 can also carry over to a new employer's petition, protecting the time you've accumulated even if you switch jobs.
Does my Studio Assistant job description affect whether PERM gets approved?
Directly, yes. DOL reviews whether the minimum requirements in your PERM application are legitimate for the position and not tailored to your specific qualifications in a way that would exclude otherwise qualified U.S. workers. Requirements that are unusually narrow, like requiring a very specific software combination or niche specialization, can trigger an audit. Work with your employer's immigration counsel to ensure the job description reflects genuine business needs and aligns with what O*NET identifies for this occupation.