H-1B Visa Administration Manager Jobs
Administration Manager jobs with H-1B visa sponsorship require employers to certify a prevailing wage through a Labor Condition Application before filing your I-129 petition with USCIS. Because the role spans operations, HR, and facilities oversight, degree alignment is the key hurdle sponsors must document to establish specialty occupation status.
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Get Access To All JobsINTRODUCTION
UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
UCSD Layoff from Career Appointment: Apply by 11/13/26 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.
DESCRIPTION
Enrollment Management (EM) is a multi-unit department currently within the Office of the Executive Vice Chancellor-Academic Affairs. The Unit is led by the Associate Vice Chancellor for Enrollment Management (AVC EM), who serves as the Chief Enrollment Officer of the University. EM is comprised of multiple high-profile, core functional units including: the Office of Admissions, Office of the Registrar, Financial Aid & Scholarships Office, Enrollment Management Technology Services (EMTS), Cal-SOAP, Creative Services, Enrollment Analytics, and the Business Office. EM’s core functions oversee undergraduate admissions and student outreach, continuing student enrollment management, and financial aid and scholarship management.
The EM Business Office (EMBO) exists to serve as a support to the Associate Vice Chancellor, unit managers, supervisors, and staff of EM on issues related to financial processing and reporting, payroll, timekeeping, safety, facilities management, and human resources. We follow the policies and guidelines established by the Office of the President, UC San Diego, Academic Affairs, and Enrollment Management. The EMBO strives to provide superior business service by offering information, analysis, and guidance on an advisory level.
Reporting to the Director of Academic Affairs & Enrollment Management Business Offices with a dotted-line relationship to the Associate Vice Chancellor of Enrollment Management (AVC-EM), the Administration and Operations Manager serves as a key member of the EM leadership team. Responsible for overseeing EM operations and administration, actively contributing to strategic planning, goal setting, and operational decision-making. As the primary EM liaison to campus HR, advises leadership on complex personnel and labor relations matters while guiding recruitment, onboarding, and staff development. Additionally, the Administration and Operations Manager collaborates with the Senior Leadership Team, the Associate Vice Chancellor for Finance and Administration, and campus partners to resolve complex operational challenges, manage facility needs, monitor budgets, and advance the overall mission of Enrollment Management. Provide direct leadership and supervision to staff, directing daily workflows and fostering professional development.
- Occasional evenings and weekends may be required.
QUALIFICATIONS
- Extensive experience in human resources management, including HR policies and procedures, labor relations, collective bargaining, recruitment, compensation and salary administration, classification, performance management, terminations/layoffs, employee benefits, talent development, and other areas of human resources.
- Experience interpreting and advising on policies for all leaves of absence including, but not limited to FML, CFRA, and PDL.
- Experience with monitoring and overseeing expenditures, financial reports, and activities.
- Experience with setting priorities that accurately reflect the relative importance of job responsibilities and take into consideration deadlines, competing requirements and complexity.
- Experience analyzing workflows and making innovative recommendations for operational improvements.
- Experience directing, supervising, and coaching professional staff, with a strong track record of training, motivating teams, and exercising sound judgment.
- Experience with screening applications, interviewing candidates, and either making selection decisions or recommending individuals for hire.
- Experience in interpreting policy, developing procedures, and disseminating guidelines.
- Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.
- Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.
- Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
- Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
- Solid knowledge of common University-specific computer application programs.
- Ability to use discretion and maintain confidentiality.
- Strong skills in short-term planning, analysis, problem-solving, and customer service.
- Possesses strong analytical skills to conduct analysis and develop recommendations, demonstrating organization and problem-solving skills.
- Demonstrated ability to handle very difficult or volatile situations/individuals effectively.
- Proven ability to exercise tact, mature judgment, confidentiality, diplomacy, discretion, resourcefulness and flexibility to promote and maintain positive working relationships and job effectiveness. Proven ability to work independently and make independent judgments.
- Demonstrated ability to analyze and anticipate needs and problems; problem-solve independently and appropriately; make decisions effectively; plan and implement complex projects and events. Strong and creative organizational, analytical, and decision-making/problem-solving skills. Ability to develop innovative approaches, techniques and procedures to provide more efficient and responsive services.
- Demonstrated ability to lead group discussions including expressing ideas effectively, seeking and respecting the opinions of others, active listening, and willingness to share ideas, and an ability to summarize ideas concisely and bring discussion to effective conclusions.
- Proven success and ability to provide appropriate administrative and disciplinary actions to manage policy compliance in organized and non-organized areas. Use professional judgment in situations for which there are no established criteria or standards or where answers to problems are not readily apparent and initiate action and solutions. Utilize effective negotiation skills in performance of functions to produce a satisfactory outcome for all parties concerned.
SPECIAL CONDITIONS
- Job offer is contingent upon satisfactory clearance based on Background Check results.
Pay Transparency Act
Annual Full Pay Range: $81,600 - $147,800 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $39.08 - $70.79
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
a. "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:
- UC Sexual Violence and Sexual Harassment Policy
- UC Anti-Discrimination Policy
- Abusive Conduct in the Workplace
Prospective employees who are ordinarily residents in Iran or who are physically located in Iran are generally not eligible to for employment per suspension of General License G on 24 August 2026. If you have ever resided in Iran or have an Iranian passport and would like to confirm your eligibility, please contact Tsescalate@ucsd.edu for consideration of your particular circumstances.
Job Details
Date Posted: 11/10/2026
LOCATION
9500 Gilman Drive, San Diego, CA 92093, United States
Payroll Title: ADMIN OFCR 3
Department: VC-ACADEMIC AFFAIRS
Hiring Pay Scale: $81,600 - $110,000/year
Worksite: Campus
Appointment Type: Career
Appointment Percent: 100%
Union: Uncovered
Total Openings: 1
Work Schedule: Days, 8 hrs/day, Mon-Fri
Filing Deadline: Tue 11/24/2026
INTRODUCTION
UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
UCSD Layoff from Career Appointment: Apply by 11/13/26 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.
DESCRIPTION
Enrollment Management (EM) is a multi-unit department currently within the Office of the Executive Vice Chancellor-Academic Affairs. The Unit is led by the Associate Vice Chancellor for Enrollment Management (AVC EM), who serves as the Chief Enrollment Officer of the University. EM is comprised of multiple high-profile, core functional units including: the Office of Admissions, Office of the Registrar, Financial Aid & Scholarships Office, Enrollment Management Technology Services (EMTS), Cal-SOAP, Creative Services, Enrollment Analytics, and the Business Office. EM’s core functions oversee undergraduate admissions and student outreach, continuing student enrollment management, and financial aid and scholarship management.
The EM Business Office (EMBO) exists to serve as a support to the Associate Vice Chancellor, unit managers, supervisors, and staff of EM on issues related to financial processing and reporting, payroll, timekeeping, safety, facilities management, and human resources. We follow the policies and guidelines established by the Office of the President, UC San Diego, Academic Affairs, and Enrollment Management. The EMBO strives to provide superior business service by offering information, analysis, and guidance on an advisory level.
Reporting to the Director of Academic Affairs & Enrollment Management Business Offices with a dotted-line relationship to the Associate Vice Chancellor of Enrollment Management (AVC-EM), the Administration and Operations Manager serves as a key member of the EM leadership team. Responsible for overseeing EM operations and administration, actively contributing to strategic planning, goal setting, and operational decision-making. As the primary EM liaison to campus HR, advises leadership on complex personnel and labor relations matters while guiding recruitment, onboarding, and staff development. Additionally, the Administration and Operations Manager collaborates with the Senior Leadership Team, the Associate Vice Chancellor for Finance and Administration, and campus partners to resolve complex operational challenges, manage facility needs, monitor budgets, and advance the overall mission of Enrollment Management. Provide direct leadership and supervision to staff, directing daily workflows and fostering professional development.
- Occasional evenings and weekends may be required.
QUALIFICATIONS
- Extensive experience in human resources management, including HR policies and procedures, labor relations, collective bargaining, recruitment, compensation and salary administration, classification, performance management, terminations/layoffs, employee benefits, talent development, and other areas of human resources.
- Experience interpreting and advising on policies for all leaves of absence including, but not limited to FML, CFRA, and PDL.
- Experience with monitoring and overseeing expenditures, financial reports, and activities.
- Experience with setting priorities that accurately reflect the relative importance of job responsibilities and take into consideration deadlines, competing requirements and complexity.
- Experience analyzing workflows and making innovative recommendations for operational improvements.
- Experience directing, supervising, and coaching professional staff, with a strong track record of training, motivating teams, and exercising sound judgment.
- Experience with screening applications, interviewing candidates, and either making selection decisions or recommending individuals for hire.
- Experience in interpreting policy, developing procedures, and disseminating guidelines.
- Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.
- Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.
- Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
- Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
- Solid knowledge of common University-specific computer application programs.
- Ability to use discretion and maintain confidentiality.
- Strong skills in short-term planning, analysis, problem-solving, and customer service.
- Possesses strong analytical skills to conduct analysis and develop recommendations, demonstrating organization and problem-solving skills.
- Demonstrated ability to handle very difficult or volatile situations/individuals effectively.
- Proven ability to exercise tact, mature judgment, confidentiality, diplomacy, discretion, resourcefulness and flexibility to promote and maintain positive working relationships and job effectiveness. Proven ability to work independently and make independent judgments.
- Demonstrated ability to analyze and anticipate needs and problems; problem-solve independently and appropriately; make decisions effectively; plan and implement complex projects and events. Strong and creative organizational, analytical, and decision-making/problem-solving skills. Ability to develop innovative approaches, techniques and procedures to provide more efficient and responsive services.
- Demonstrated ability to lead group discussions including expressing ideas effectively, seeking and respecting the opinions of others, active listening, and willingness to share ideas, and an ability to summarize ideas concisely and bring discussion to effective conclusions.
- Proven success and ability to provide appropriate administrative and disciplinary actions to manage policy compliance in organized and non-organized areas. Use professional judgment in situations for which there are no established criteria or standards or where answers to problems are not readily apparent and initiate action and solutions. Utilize effective negotiation skills in performance of functions to produce a satisfactory outcome for all parties concerned.
SPECIAL CONDITIONS
- Job offer is contingent upon satisfactory clearance based on Background Check results.
Pay Transparency Act
Annual Full Pay Range: $81,600 - $147,800 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $39.08 - $70.79
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
a. "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:
- UC Sexual Violence and Sexual Harassment Policy
- UC Anti-Discrimination Policy
- Abusive Conduct in the Workplace
Prospective employees who are ordinarily residents in Iran or who are physically located in Iran are generally not eligible to for employment per suspension of General License G on 24 August 2026. If you have ever resided in Iran or have an Iranian passport and would like to confirm your eligibility, please contact Tsescalate@ucsd.edu for consideration of your particular circumstances.
Job Details
Date Posted: 11/10/2026
LOCATION
9500 Gilman Drive, San Diego, CA 92093, United States
Payroll Title: ADMIN OFCR 3
Department: VC-ACADEMIC AFFAIRS
Hiring Pay Scale: $81,600 - $110,000/year
Worksite: Campus
Appointment Type: Career
Appointment Percent: 100%
Union: Uncovered
Total Openings: 1
Work Schedule: Days, 8 hrs/day, Mon-Fri
Filing Deadline: Tue 11/24/2026
See all 57+ H-1B Visa Administration Manager Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Administration Manager Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship as an Administration Manager
Align your degree to administrative functions
Administration Manager roles qualify as specialty occupations only when the position requires a bachelor's degree in business administration, management, or a closely related field. Pull your O*NET profile for SOC 11-1021 and match your diploma field to the duties your employer will document in the I-129.
Verify prevailing wage before accepting an offer
Run the OFLC Wage Search for SOC code 11-1021 in your work city before negotiating salary. Your employer's LCA must certify wages at or above the prevailing level, so knowing the threshold protects you from an offer that USCIS will flag during adjudication.
Find sponsors through Migrate Mate's verified employer database
Target companies that have already filed H-1B LCAs for administration or general management roles. Migrate Mate lists employers with verified H-1B filing history, searchable by role and city, so you can focus applications on organizations with an established sponsorship track record.
Confirm each worksite gets its own LCA
Administration Managers who oversee multiple offices often rotate between locations. Each worksite your duties require must have its own DOL-certified LCA before you work there. Confirm with your employer's HR team that site-specific filings are planned before you sign a relocation clause.
Request premium processing if your start date is firm
Administration Manager hires often coincide with fiscal year transitions or leadership restructuring, leaving little scheduling buffer. Ask your employer to file Form I-907 for USCIS premium processing, which targets a 15-business-day adjudication and reduces the risk of a delayed start.
Document scope of authority to satisfy specialty occupation
USCIS scrutinizes management titles that blend degree-level strategy with routine supervision. Your employer should prepare an organizational chart, job description citing budget authority and policy design, and evidence that peers in similar roles hold relevant bachelor's or advanced degrees.
H-1B Visa Administration Manager: Frequently Asked Questions
Does an Administration Manager role qualify as an H-1B specialty occupation?
It depends on how the employer structures the position. When the role requires a bachelor's degree in business administration, management, or a directly related field and involves duties like policy development, strategic planning, and budget oversight, it can qualify. USCIS looks for a direct relationship between the required degree field and the job duties, so a well-drafted job description and organizational evidence are essential.
How do I find employers who sponsor H-1B visas for Administration Manager positions?
Search Migrate Mate to browse Administration Manager roles posted by employers with verified H-1B Labor Condition Application filing history. Filtering by employers who have already navigated the LCA certification process for management roles shortens your search significantly and increases the likelihood of a smooth sponsorship experience.
What documents should I prepare before asking an employer to sponsor my H-1B?
Gather your academic transcripts and diploma showing a bachelor's degree in business administration, management, or a related field. If your degree is from outside the U.S., obtain a credential evaluation from a NACES-member service. Compile performance reviews, org charts showing reporting lines, and any professional certifications that reinforce the degree-level nature of your current and target role.
What happens to my H-1B status if my Administration Manager role changes scope significantly?
A material change in duties, title, worksite, or salary can require an amended I-129 petition before the change takes effect. If your employer reorganizes and your role absorbs duties that differ substantially from the original petition, work with their immigration counsel to file an amendment with USCIS. Failing to amend can jeopardize status even within a valid approval period.
Can I work at multiple office locations as an H-1B Administration Manager?
Yes, but each worksite requires its own DOL-certified Labor Condition Application. Your employer must file a separate LCA listing each location's address and prevailing wage before you perform work there. Short-term placements under 10 consecutive business days at a site not on your LCA may qualify for a short-term placement exception, but regular multi-site duties require full LCA coverage.