H-1B Visa Assistant Dean Jobs
Assistant Dean jobs at U.S. universities can qualify as H-1B visa specialty occupations when the role requires a master's or doctoral degree in a directly related field such as education leadership, student affairs, or a discipline-specific academic area. Employers file an LCA and I-129 petition on your behalf, making institutional sponsorship the first filter in your search.
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Get Access To All JobsLocation
ST. LOUIS, MO 63130
Scheduled Hours
37.5
Position Summary
Leads the systems, processes, and decisions that convert applicant demand into enrolled students across Olin’s full-time graduate programs. The seat is one of two Assistant Dean positions reporting to the Associate Dean, Full-Time Programs: the Assistant Dean & Executive Director of Full-Time Graduate Recruitment builds the applicant pool; this position converts it—application processing, evaluation and decisioning, enrollment forecasting, and the Slate and Salesforce architecture on which both teams operate. The position holds admission decision authority jointly with the Associate Dean and the Assistant Dean & Executive Director of Full-Time Graduate Recruitment; scholarship decisions are reserved to the discretion of this group.
Decisioning authority covers Olin’s full-time graduate programs. Systems leadership extends further: the position administers and enhances the admissions platforms serving the graduate portfolio, including systems and workflows supporting part-time program operations. The position supervises the admissions operations team and requires administrator-level command of Slate and Salesforce. Olin is in the midst of a deliberate transformation, and this position plays a key part in advancing Olin’s proud legacy and furthering WashU’s role in driving impact.
Job Description
Primary Duties & Responsibilities:
Admissions Operations & Decisioning
- Lead the day-to-day operations of the admissions function, ensuring timely, accurate, and efficient processing of applications and related materials.
- Oversee admissions systems, data management, reporting, and workflow optimization across the full admissions lifecycle, from inquiry through matriculation.
- Manage the evaluation of full-time MBA and specialized master’s applications. Hold admission decision authority jointly with the Associate Dean and the Assistant Dean & Executive Director of Full-Time Graduate Recruitment.
- Exercise scholarship decision authority as a member of that group, within approved budget parameters.
- In collaboration with internal partners, develop selection criteria that identify students with the highest potential for academic and professional success.
- Direct complex admissions processes, apply admission policies evenly, and ensure integrity and fairness in the selection process. Demonstrate understanding of the reputational impacts of decisioning.
- Accountable for cyclical updates to the application process, including annual Slate cycle preparation, interview and essay questions, and admission materials.
- Ensure matriculating students are accurately reflected in the Workday student database.
- Monitor and improve data integrity, process compliance, and operational effectiveness. Ensure compliance with FERPA and University file retention policies.
Enrollment Forecasting & Reporting
- Own the enrollment forecast, including stage-gating of all admitted students from deposit through matriculation and management of the visa process for international students.
- Prepare regular admissions forecasts, enrollment reports, statistical analyses, and summaries, including round-by-round conversion, end-of-cycle performance, and longitudinal reporting.
- Analyze admissions trends and operational metrics to inform decision-making and continuous improvement.
Systems Leadership
- Lead the implementation, maintenance, and enhancement of admissions systems, including administrator-level ownership of the Slate instance and systemic review of Salesforce CRM processes to increase effectiveness and organizational efficiency.
- Provide systems leadership across the graduate portfolio, including admissions platforms and workflows supporting part-time program operations, in partnership with the part-time programs team.
- Develop and refine procedures, documentation, and training for admissions operations.
Recruitment Partnership & Yield Support
- Support the Assistant Dean & Executive Director of Full-Time Graduate Recruitment in executing strategic and tactical plans to strengthen and expand the applicant pool, utilizing tools such as scholarship and relationship management.
- Coordinate communication strategies and operational processes across departments to support a seamless applicant experience.
- Partner with Financial Aid, Registrar, IT, Marketing & Communications, Strategic Insights, Student Advising, and other stakeholders to align operational processes with institutional priorities.
Supervision, Management & Fiscal Responsibility
- Supervise and support the admissions operations team, including the Assistant Director of Admissions Operations and admissions operations staff, to maintain high-quality service and operational excellence.
- Manage admissions division hiring, training, coaching, and professional development for admissions staff.
- Develop and monitor performance metrics for admissions operations staff to assess impact and effectiveness. Make performance decisions quickly and with integrity when standards are not met.
- Support budget oversight, resource allocation, and operational planning. Maintain efficient use of staff, systems, and operational resources to support enrollment objectives.
- Work closely with other teams, departments, and outside partners to achieve strategic goals.
Perform other duties as assigned.
Working Conditions:
Job Location/Working Conditions
- Normal office environment
Physical Effort
- Typically sitting at a desk or table
Equipment
- Office equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Bachelor's degree
Certifications /Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Admissions, College Access, Or Diversity Recruitment (7 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education:
Master's degree
Certifications /Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Budget Management, Communication, Cultural Diversity, Data Confidentiality, Data Interpretations, Decision Making, Diversity Awareness, Driver Safety, Microsoft Office, Negotiation, Personal Initiative, Prioritization, Project Administration, Sound Judgment, Strategy Development, Strategy Implementation, Supervision, Team Problem Solving, Work Collaboratively, Work Hardening, Working Independently
Grade
G13
Salary Range
$65,900.00 - $112,700.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.
Location
ST. LOUIS, MO 63130
Scheduled Hours
37.5
Position Summary
Leads the systems, processes, and decisions that convert applicant demand into enrolled students across Olin’s full-time graduate programs. The seat is one of two Assistant Dean positions reporting to the Associate Dean, Full-Time Programs: the Assistant Dean & Executive Director of Full-Time Graduate Recruitment builds the applicant pool; this position converts it—application processing, evaluation and decisioning, enrollment forecasting, and the Slate and Salesforce architecture on which both teams operate. The position holds admission decision authority jointly with the Associate Dean and the Assistant Dean & Executive Director of Full-Time Graduate Recruitment; scholarship decisions are reserved to the discretion of this group.
Decisioning authority covers Olin’s full-time graduate programs. Systems leadership extends further: the position administers and enhances the admissions platforms serving the graduate portfolio, including systems and workflows supporting part-time program operations. The position supervises the admissions operations team and requires administrator-level command of Slate and Salesforce. Olin is in the midst of a deliberate transformation, and this position plays a key part in advancing Olin’s proud legacy and furthering WashU’s role in driving impact.
Job Description
Primary Duties & Responsibilities:
Admissions Operations & Decisioning
- Lead the day-to-day operations of the admissions function, ensuring timely, accurate, and efficient processing of applications and related materials.
- Oversee admissions systems, data management, reporting, and workflow optimization across the full admissions lifecycle, from inquiry through matriculation.
- Manage the evaluation of full-time MBA and specialized master’s applications. Hold admission decision authority jointly with the Associate Dean and the Assistant Dean & Executive Director of Full-Time Graduate Recruitment.
- Exercise scholarship decision authority as a member of that group, within approved budget parameters.
- In collaboration with internal partners, develop selection criteria that identify students with the highest potential for academic and professional success.
- Direct complex admissions processes, apply admission policies evenly, and ensure integrity and fairness in the selection process. Demonstrate understanding of the reputational impacts of decisioning.
- Accountable for cyclical updates to the application process, including annual Slate cycle preparation, interview and essay questions, and admission materials.
- Ensure matriculating students are accurately reflected in the Workday student database.
- Monitor and improve data integrity, process compliance, and operational effectiveness. Ensure compliance with FERPA and University file retention policies.
Enrollment Forecasting & Reporting
- Own the enrollment forecast, including stage-gating of all admitted students from deposit through matriculation and management of the visa process for international students.
- Prepare regular admissions forecasts, enrollment reports, statistical analyses, and summaries, including round-by-round conversion, end-of-cycle performance, and longitudinal reporting.
- Analyze admissions trends and operational metrics to inform decision-making and continuous improvement.
Systems Leadership
- Lead the implementation, maintenance, and enhancement of admissions systems, including administrator-level ownership of the Slate instance and systemic review of Salesforce CRM processes to increase effectiveness and organizational efficiency.
- Provide systems leadership across the graduate portfolio, including admissions platforms and workflows supporting part-time program operations, in partnership with the part-time programs team.
- Develop and refine procedures, documentation, and training for admissions operations.
Recruitment Partnership & Yield Support
- Support the Assistant Dean & Executive Director of Full-Time Graduate Recruitment in executing strategic and tactical plans to strengthen and expand the applicant pool, utilizing tools such as scholarship and relationship management.
- Coordinate communication strategies and operational processes across departments to support a seamless applicant experience.
- Partner with Financial Aid, Registrar, IT, Marketing & Communications, Strategic Insights, Student Advising, and other stakeholders to align operational processes with institutional priorities.
Supervision, Management & Fiscal Responsibility
- Supervise and support the admissions operations team, including the Assistant Director of Admissions Operations and admissions operations staff, to maintain high-quality service and operational excellence.
- Manage admissions division hiring, training, coaching, and professional development for admissions staff.
- Develop and monitor performance metrics for admissions operations staff to assess impact and effectiveness. Make performance decisions quickly and with integrity when standards are not met.
- Support budget oversight, resource allocation, and operational planning. Maintain efficient use of staff, systems, and operational resources to support enrollment objectives.
- Work closely with other teams, departments, and outside partners to achieve strategic goals.
Perform other duties as assigned.
Working Conditions:
Job Location/Working Conditions
- Normal office environment
Physical Effort
- Typically sitting at a desk or table
Equipment
- Office equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Bachelor's degree
Certifications /Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Admissions, College Access, Or Diversity Recruitment (7 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education:
Master's degree
Certifications /Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Budget Management, Communication, Cultural Diversity, Data Confidentiality, Data Interpretations, Decision Making, Diversity Awareness, Driver Safety, Microsoft Office, Negotiation, Personal Initiative, Prioritization, Project Administration, Sound Judgment, Strategy Development, Strategy Implementation, Supervision, Team Problem Solving, Work Collaboratively, Work Hardening, Working Independently
Grade
G13
Salary Range
$65,900.00 - $112,700.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.
See all 66+ H-1B Visa Assistant Dean Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Assistant Dean Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship in Assistant Dean
Verify your degree meets specialty occupation
An Assistant Dean role qualifies as an H-1B specialty occupation only when the employer requires at least a bachelor's degree in a directly related field. A generalist management background typically won't hold up. Pull the O*NET profile for postsecondary education administrators to confirm the degree standard before applying.
Target universities with active LCA filings
Large research universities and multi-campus systems file LCAs regularly for administrative leadership roles. Use Migrate Mate to identify institutions with verified H-1B filing history for education administrator positions, so you're applying where infrastructure and institutional will already exist.
Confirm cap-exempt status before accepting offers
Most colleges and universities qualify as cap-exempt institutions under INA Section 214(g)(5), meaning your petition bypasses the annual cap and selection process entirely. Confirm your prospective employer holds this status directly with their HR or general counsel before you rely on it.
Get your credentials evaluated before job offers
If your highest degree was earned outside the U.S., obtain a credential evaluation from a NACES-member organization before you reach the offer stage. USCIS will assess foreign degree equivalency during I-129 adjudication, and an unresolved equivalency gap can delay or derail approval.
Clarify multi-campus duties in your LCA
If your Assistant Dean role requires regular work across multiple campus locations, each worksite needs its own certified LCA filed with DOL before duties begin there. Raise this explicitly during offer negotiation so the employer's immigration counsel accounts for every location from the start.
Request premium processing during budget negotiations
USCIS offers premium processing on I-129 petitions, which guarantees a decision within 15 business days. University HR teams don't always offer this by default. Negotiate it into your offer when your start date is firm, since standard processing can run several months for education-sector petitions.
H-1B Visa Assistant Dean: Frequently Asked Questions
Does an Assistant Dean role qualify as an H-1B specialty occupation?
Yes, when the employer genuinely requires at least a master's degree in a field directly related to the position, such as higher education administration, student affairs, or a subject-area discipline. The key is that the degree requirement must be a real condition of employment, not a preference. Employers document this in the I-129 petition, and USCIS evaluates the connection between the degree field and the actual job duties.
Do most universities qualify as cap-exempt H-1B employers?
Most accredited nonprofit colleges and universities qualify as cap-exempt institutions, which means your petition is filed outside the annual cap entirely and can be submitted any time of year. The selection rules that apply to for-profit employers don't affect you. Confirm your specific employer's cap-exempt status with their HR or legal team before accepting an offer, since not every education-affiliated organization automatically qualifies.
How do I find Assistant Dean positions at employers who sponsor H-1B visas?
Search Migrate Mate, which surfaces U.S. employers with verified H-1B LCA filing history for education administrator roles. This lets you focus your applications on institutions that have already committed to the sponsorship process rather than discovering sponsorship limitations after an interview. Filtering by role type and geography before you apply saves significant time at this stage of the search.
What happens to my H-1B status if my university restructures my role or department?
A material change in job duties, title, or worksite requires the employer to file an amended I-129 petition with USCIS before the change takes effect. If your Assistant Dean portfolio shifts significantly, say from student affairs to academic affairs, the amended petition must reflect the new duties and may require a new LCA. Don't assume a minor administrative restructuring is automatically covered by your existing approval.
Can I transfer my H-1B to a new university if I change institutions?
Yes. Under H-1B portability rules, you can begin working for a new cap-exempt university employer as soon as the new I-129 petition is filed, without waiting for approval, provided you're currently in valid H-1B status. The new employer files a transfer petition with USCIS, which includes a new LCA certified at the prevailing wage for your new worksite and role. Your status period resets to up to three years from the new approval date, with extensions available to the six-year maximum.