H-1B Visa Meeting Planner Jobs
H-1B visa jobs for Meeting Planners are available at corporations, universities, associations, and event management firms that file Labor Condition Applications for degree-level roles. Employers must demonstrate the position requires specialized knowledge in event design, logistics, or hospitality management, so your credentials and how the role is framed matter significantly.
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Get Access To All JobsAbout CBRE and Experience Services:
CBRE is the world's largest commercial real estate services firm. Experience by Industrious is CBRE’s global hospitality business that partners with leading companies and landlords to design and operate workplaces people love coming to. We treat the daily experience of work as a product worth obsessing over, and we build our teams with people who feel the same way.
About the Role:
The Meeting and Events Planner turns a client's objective for an event into an event that accomplishes it. You own each event from concept through completion, developing the strategy, managing the budget, and coordinating the vendors that bring it together. You advise clients on what will work, push back when their instincts aren't right, and present proposals that demonstrate a clear understanding of what they're trying to accomplish. You will be successful in this role when you plan and deliver events that meet the client's goals and land on or under budget.
What You'll Do:
Planning & Client Coordination
- Develop end-to-end event plans and detailed timelines, tracking progress and resolving issues before they reach the client.
- Run pre-event client planning meetings covering vendors, menu, theme, decor, and budget so clients know what to expect on the day.
Execution & Vendor Coordination
- Distribute event orders, schedules, and floor plans to vendors, defining set-up, event flow, and tear-down so everyone works from the same plan.
- Serve as key contact on event day, confirming load-in and set-up and verifying certificates of insurance.
- Direct event set-up and tear-down, welcome guests, and support attendee and speaker requests.
Reporting & Improvement
- Conduct post-event reporting and reconciliation of costs against budget.
- Recommend cost and process efficiencies and present them to management.
This Role Is a Good Fit If You:
- Keep multiple events, vendors, clients, and timelines straight in your head without losing track of any of them, and clients notice nothing falls through the cracks.
- Enjoy coaching a client on their idea, even when it won't work and always offer something better.
- Treat the budget like it's your own money, taking so much ownership that you become a go-to partner for executives and their EAs from the moment they conceive of an idea for an event.
- Obsess over building things: an event, a program, a standard. And it brings you joy to learn from each so that each time you get better.
What You Need:
- 3 or more years of experience in meetings and events planning.
- Demonstrated ability to manage events from concept through execution, including budget management.
- Comfortable with standard workplace and collaboration tools (email, documents, spreadsheets, and scheduling).
- Strong preference for experience managing corporate conferences, executive offsites, or large-format events; a background in hospitality or hotel conference services; and familiarity with event management platforms.
CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the position is $55,000 annually [or $26.44 per hour] and the maximum salary for the Meeting and Events Planner position is $91,000 annually [or $43.75 per hour]. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE’s applicable benefit program.
Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
About CBRE and Experience Services:
CBRE is the world's largest commercial real estate services firm. Experience by Industrious is CBRE’s global hospitality business that partners with leading companies and landlords to design and operate workplaces people love coming to. We treat the daily experience of work as a product worth obsessing over, and we build our teams with people who feel the same way.
About the Role:
The Meeting and Events Planner turns a client's objective for an event into an event that accomplishes it. You own each event from concept through completion, developing the strategy, managing the budget, and coordinating the vendors that bring it together. You advise clients on what will work, push back when their instincts aren't right, and present proposals that demonstrate a clear understanding of what they're trying to accomplish. You will be successful in this role when you plan and deliver events that meet the client's goals and land on or under budget.
What You'll Do:
Planning & Client Coordination
- Develop end-to-end event plans and detailed timelines, tracking progress and resolving issues before they reach the client.
- Run pre-event client planning meetings covering vendors, menu, theme, decor, and budget so clients know what to expect on the day.
Execution & Vendor Coordination
- Distribute event orders, schedules, and floor plans to vendors, defining set-up, event flow, and tear-down so everyone works from the same plan.
- Serve as key contact on event day, confirming load-in and set-up and verifying certificates of insurance.
- Direct event set-up and tear-down, welcome guests, and support attendee and speaker requests.
Reporting & Improvement
- Conduct post-event reporting and reconciliation of costs against budget.
- Recommend cost and process efficiencies and present them to management.
This Role Is a Good Fit If You:
- Keep multiple events, vendors, clients, and timelines straight in your head without losing track of any of them, and clients notice nothing falls through the cracks.
- Enjoy coaching a client on their idea, even when it won't work and always offer something better.
- Treat the budget like it's your own money, taking so much ownership that you become a go-to partner for executives and their EAs from the moment they conceive of an idea for an event.
- Obsess over building things: an event, a program, a standard. And it brings you joy to learn from each so that each time you get better.
What You Need:
- 3 or more years of experience in meetings and events planning.
- Demonstrated ability to manage events from concept through execution, including budget management.
- Comfortable with standard workplace and collaboration tools (email, documents, spreadsheets, and scheduling).
- Strong preference for experience managing corporate conferences, executive offsites, or large-format events; a background in hospitality or hotel conference services; and familiarity with event management platforms.
CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the position is $55,000 annually [or $26.44 per hour] and the maximum salary for the Meeting and Events Planner position is $91,000 annually [or $43.75 per hour]. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE’s applicable benefit program.
Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
See all H-1B Visa Meeting Planner Jobs
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Meeting Planner
Frame your degree for specialty occupation
USCIS evaluates whether your Meeting Planner role requires a bachelor's degree in a directly related field like hospitality management, business, or communications. Document how your degree connects to core job duties, not just general coordination tasks.
Search LCA filings by occupation code
Use the OFLC Wage Search to look up certified LCAs under SOC code 13-1121 for Meeting, Convention, and Event Planners. This shows which employers have already navigated the H-1B visa process for this specific role type.
Target employers with multi-site event programs
Corporations running conferences across multiple U.S. cities are experienced H-1B sponsors and understand that each worksite requires its own certified LCA. They're structured to handle that compliance burden, making sponsorship conversations more straightforward.
Find H-1B-sponsoring employers on Migrate Mate
Filter your job search by employers with verified H-1B LCA filing history for planning and coordination roles. Migrate Mate surfaces this DOL data so you spend time on companies that have already committed to sponsoring this occupation.
Negotiate petition timing before accepting offers
If you're on OPT or another status with an expiration date, confirm your prospective employer can file and get an approved I-129 before your current authorization lapses. The H-1B status period starts at up to three years, with a path to extend to six.
Use O*NET to anchor your specialty occupation case
The O*NET profile for Meeting, Convention, and Event Planners lists specific analytical and coordination duties that support a specialty occupation argument. Reference those task descriptions when working with your employer's immigration counsel on the I-129 petition.
H-1B Visa Meeting Planner: Frequently Asked Questions
Does a Meeting Planner role qualify as a specialty occupation for H-1B purposes?
It doesn't qualify automatically. USCIS looks at whether the specific position requires at least a bachelor's degree in a directly related field such as hospitality management, event management, or business administration. Employers who structure the role around degree-level duties like budget analysis, vendor contract management, and strategic program design have a stronger case than those framing it as general coordination work.
What degree background strengthens an H-1B petition for a Meeting Planner?
Degrees in hospitality management, tourism management, business administration, or communications are most directly relevant. A degree in a closely related field paired with a job description that explicitly requires that academic background makes USCIS review more straightforward. Some petitions also succeed with degrees in public relations or marketing when the role centers on event communications and stakeholder engagement.
How do I find employers who actively sponsor H-1B visas for Meeting Planner roles?
Start with Migrate Mate, which shows employers with verified H-1B Labor Condition Application filing history for planning and event management occupations. You can also cross-reference the OFLC Wage Search using SOC code 13-1121 to see which organizations have certified LCAs for this role type. Corporations, professional associations, universities, and large hospitality groups are the most consistent sponsors.
Does my employer need a separate LCA for each city where I plan events?
Yes. Each worksite where you perform work for more than a few days requires its own certified Labor Condition Application. If your role involves planning events at client venues across multiple cities, your employer needs to file and receive DOL certification for each location before you work there, not just the primary office address listed on the original LCA.
What happens to my H-1B status if my employer loses a major client and reduces my event planning hours?
Your employer must maintain the terms of your certified LCA, including the job duties and wage level. A significant reduction in duties or reclassification of the role could affect your specialty occupation status and trigger an obligation to notify USCIS. If a layoff occurs, you have a 60-day grace period to find a new sponsoring employer, change status, or leave the country.