H-1B Visa Payroll Clerk Jobs
Payroll Clerk roles qualify for H-1B visa sponsorship when the position requires a bachelor's degree in accounting, finance, or a related field. Employers file a Labor Condition Application certifying the prevailing wage before petitioning USCIS. Annual cap competition and per-country backlogs affect your timeline, so targeting employers with active LCA filing history matters.
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Get Access To All JobsSUPERVISING PAYROLL CLERK SY 2026-27 (NBOE)
JobID: 2728
Position Type:
Non Instructional - All Titles/Supervising Payroll Clerk
Date Posted:
9/11/2026
Location:
Payroll - 303
NEWARK BOARD OF EDUCATION
HUMAN RESOURCE SERVICES
765 BROAD STREET, NEWARK, NEW JERSEY 07102
ROGER LEÓN, SUPERINTENDENT
SUPERVISING PAYROLL CLERK
Office of Payroll
(Pending availability of funds and Board of Education approval)
The Superintendent invites qualified and interested persons to apply for the position of Supervising Payroll Clerk within the Office of Payroll.
This title is governed by the New Jersey Civil Service Commission; meaning that a candidate for the position will be placed as a provisional employee. At a later date the candidate will be required to take an examination administered by the Civil Service Commission. Candidates must score and rank high enough on this examination in order to remain in the position as a permanent employee.
DEFINITION: Under the direction of a higher level supervisory official in a state department, institution or agency, of less than 500 employees, or a local jurisdiction, plans, directs and supervises the overall work involved with payroll or payroll/personnel functions, for an organization; or, in a department or agency of more than 1500 employees under the general supervision of a Supervisor of Personnel Records and Payroll Processing I or II, supervises the work of a major functional unit involved in payroll preparation or payroll/personnel functions. Supervises staff and work activities; prepares and signs official performance evaluations for subordinate staff; does other related duties.
NOTE: The examples of work for this title are for illustrative purposes only. A position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
QUALIFICATIONS AND REQUIREMENTS
- Three (3) years of experience in work involving payroll processing or payroll and personnel work.
- Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the duties of the position.
BASIC FUNCTIONS AND RESPONSIBILITIES
- Independently consults with representatives of the internal or external units or agencies to exchange information, discuss problems, and develop solutions.
- Supervises, and/or reviews and checks payroll or payroll and personnel records, statements, documents, certificates, US Savings Bond registers, or time and attendance records.
- Provides assistance in the completion of forms.
- Supervises the work operations and/or functional programs and has responsibility for effectively recommending the hiring, firing, promoting, demoting and/or disciplining of employees.
- Supervises and/or computes overtime, emergency rates, and leaves of absence requiring the interpretation and application of relevant rules and regulations.
- Assists in developing procedures and routines for the payroll or payroll and personnel work of the unit in accordance with established regulations; makes revisions in operating methods as may be required.
- Prepares and checks regular, supplemental and overtime payrolls; adds or deletes employees as required; makes other appropriate changes such as union deductions, taxes, charities, pension and savings bonds.
- Provides assignments and instructions to Payroll Clerks and other clerical employees, and supervises the performance of their work.
- Participates in resolving problems.
- Processes or supervises the processing of pension membership applications, beneficiary changes, retirement, loan applications, and insurance applications and changes.
- Keeps the supervisor and/or management informed of relevant deadlines, changes in rules and regulations, and related pertinent information.
- Consults with representatives of the Department of the Treasury or other outside agencies to exchange information and discuss problems related to payroll rules and standards.
- Provides recommendations in the development of new and revised personnel and/or payroll policies and procedures.
- Trains new employees to perform the work of the unit.
- Compiles data and information on payroll matters.
- Interprets and applies new or revised payroll and personnel regulations.
- Receives and responds to inquiries.
- Calculates salaries, deductions, and related items.
- Completes requests for wage and separation information.
- Prepares correspondence and reports.
- Supervises staff who assist and provides assistance to employees in completing and processing forms and applications relating to retirement, insurance, payroll deductions, and record changes.
- Will be required to work with and maintain a computer terminal and/or word processing equipment.
- Keeps abreast of changes in rules and regulations.
- Operates various office machines such as adding machines, calculating machines, and copying machines.
- Supervises the establishment and maintenance of the records and files.
- Will be required to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.
- Perform other duties and tasks assigned by supervisor.
KNOWLEDGE AND ABILITIES
- Knowledge of relevant rules and regulations concerning salary increments, bonuses, and authorized deductions.
- Knowledge of office methods, practices, routines, and equipment.
- Knowledge of payroll procedures.
- Knowledge of the methods used to calculate deductions and salary adjustments.
- Ability to process and supervise the processing of personnel forms.
- Ability to provide assignments and instructions to Payroll Clerks and other clerical employees of the unit and supervise the performance of their work.
- Ability to prepare and supervise the preparation of payrolls.
- Ability to perform arithmetic calculations.
- Ability to prepare reports and correspondence.
- Ability to read and interpret regulations and apply them to specific situations.
- Ability to compile data and other information.
- Ability to supervise adjustments to payroll deductions.
- Ability to supervise the calculation of payroll deductions for retirement, withholding taxes, the purchase of United States Savings Bonds, and health insurance.
- Ability to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
- Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible if they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
REPORTS TO: Director of Payroll
SALARY, EMPLOYMENT PERIOD AND UNION AFFILIATION
- Salary: $63,623 - 79,620*
- Employment Period: Twelve (12) Months
- Union Affiliation: Local 32
Pending salary negotiations
In an effort to attract and retain staff, NBOE offers competitive compensation and comprehensive benefits for all full-time staff. Offerings include Medical and Prescription Drug plans, employer-paid Dental and Vision coverage, an array of Wellness and Voluntary benefits programs, and paid time off; all employees receive paid Personal and Sick days, as well as Vacation days for 12-month employees. For details, please go to https://nboehrs.com/
Newark Board of Education only accepts electronic applications.
OPENING AND CLOSING DATE
Opening Date: September 11, 2026
Closing Date: September 25, 2026 or until filled
THE NEWARK BOARD OF EDUCATION IS AN
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
SUPERVISING PAYROLL CLERK SY 2026-27 (NBOE)
JobID: 2728
Position Type:
Non Instructional - All Titles/Supervising Payroll Clerk
Date Posted:
9/11/2026
Location:
Payroll - 303
NEWARK BOARD OF EDUCATION
HUMAN RESOURCE SERVICES
765 BROAD STREET, NEWARK, NEW JERSEY 07102
ROGER LEÓN, SUPERINTENDENT
SUPERVISING PAYROLL CLERK
Office of Payroll
(Pending availability of funds and Board of Education approval)
The Superintendent invites qualified and interested persons to apply for the position of Supervising Payroll Clerk within the Office of Payroll.
This title is governed by the New Jersey Civil Service Commission; meaning that a candidate for the position will be placed as a provisional employee. At a later date the candidate will be required to take an examination administered by the Civil Service Commission. Candidates must score and rank high enough on this examination in order to remain in the position as a permanent employee.
DEFINITION: Under the direction of a higher level supervisory official in a state department, institution or agency, of less than 500 employees, or a local jurisdiction, plans, directs and supervises the overall work involved with payroll or payroll/personnel functions, for an organization; or, in a department or agency of more than 1500 employees under the general supervision of a Supervisor of Personnel Records and Payroll Processing I or II, supervises the work of a major functional unit involved in payroll preparation or payroll/personnel functions. Supervises staff and work activities; prepares and signs official performance evaluations for subordinate staff; does other related duties.
NOTE: The examples of work for this title are for illustrative purposes only. A position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
QUALIFICATIONS AND REQUIREMENTS
- Three (3) years of experience in work involving payroll processing or payroll and personnel work.
- Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the duties of the position.
BASIC FUNCTIONS AND RESPONSIBILITIES
- Independently consults with representatives of the internal or external units or agencies to exchange information, discuss problems, and develop solutions.
- Supervises, and/or reviews and checks payroll or payroll and personnel records, statements, documents, certificates, US Savings Bond registers, or time and attendance records.
- Provides assistance in the completion of forms.
- Supervises the work operations and/or functional programs and has responsibility for effectively recommending the hiring, firing, promoting, demoting and/or disciplining of employees.
- Supervises and/or computes overtime, emergency rates, and leaves of absence requiring the interpretation and application of relevant rules and regulations.
- Assists in developing procedures and routines for the payroll or payroll and personnel work of the unit in accordance with established regulations; makes revisions in operating methods as may be required.
- Prepares and checks regular, supplemental and overtime payrolls; adds or deletes employees as required; makes other appropriate changes such as union deductions, taxes, charities, pension and savings bonds.
- Provides assignments and instructions to Payroll Clerks and other clerical employees, and supervises the performance of their work.
- Participates in resolving problems.
- Processes or supervises the processing of pension membership applications, beneficiary changes, retirement, loan applications, and insurance applications and changes.
- Keeps the supervisor and/or management informed of relevant deadlines, changes in rules and regulations, and related pertinent information.
- Consults with representatives of the Department of the Treasury or other outside agencies to exchange information and discuss problems related to payroll rules and standards.
- Provides recommendations in the development of new and revised personnel and/or payroll policies and procedures.
- Trains new employees to perform the work of the unit.
- Compiles data and information on payroll matters.
- Interprets and applies new or revised payroll and personnel regulations.
- Receives and responds to inquiries.
- Calculates salaries, deductions, and related items.
- Completes requests for wage and separation information.
- Prepares correspondence and reports.
- Supervises staff who assist and provides assistance to employees in completing and processing forms and applications relating to retirement, insurance, payroll deductions, and record changes.
- Will be required to work with and maintain a computer terminal and/or word processing equipment.
- Keeps abreast of changes in rules and regulations.
- Operates various office machines such as adding machines, calculating machines, and copying machines.
- Supervises the establishment and maintenance of the records and files.
- Will be required to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.
- Perform other duties and tasks assigned by supervisor.
KNOWLEDGE AND ABILITIES
- Knowledge of relevant rules and regulations concerning salary increments, bonuses, and authorized deductions.
- Knowledge of office methods, practices, routines, and equipment.
- Knowledge of payroll procedures.
- Knowledge of the methods used to calculate deductions and salary adjustments.
- Ability to process and supervise the processing of personnel forms.
- Ability to provide assignments and instructions to Payroll Clerks and other clerical employees of the unit and supervise the performance of their work.
- Ability to prepare and supervise the preparation of payrolls.
- Ability to perform arithmetic calculations.
- Ability to prepare reports and correspondence.
- Ability to read and interpret regulations and apply them to specific situations.
- Ability to compile data and other information.
- Ability to supervise adjustments to payroll deductions.
- Ability to supervise the calculation of payroll deductions for retirement, withholding taxes, the purchase of United States Savings Bonds, and health insurance.
- Ability to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
- Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible if they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
REPORTS TO: Director of Payroll
SALARY, EMPLOYMENT PERIOD AND UNION AFFILIATION
- Salary: $63,623 - 79,620*
- Employment Period: Twelve (12) Months
- Union Affiliation: Local 32
Pending salary negotiations
In an effort to attract and retain staff, NBOE offers competitive compensation and comprehensive benefits for all full-time staff. Offerings include Medical and Prescription Drug plans, employer-paid Dental and Vision coverage, an array of Wellness and Voluntary benefits programs, and paid time off; all employees receive paid Personal and Sick days, as well as Vacation days for 12-month employees. For details, please go to https://nboehrs.com/
Newark Board of Education only accepts electronic applications.
OPENING AND CLOSING DATE
Opening Date: September 11, 2026
Closing Date: September 25, 2026 or until filled
THE NEWARK BOARD OF EDUCATION IS AN
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
See all H-1B Visa Payroll Clerk Jobs
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship in Payroll Clerk
Verify your degree meets specialty occupation
USCIS requires your bachelor's degree to directly relate to payroll functions. Accounting, finance, business administration, or human resources degrees are the strongest fit. A general business degree paired with payroll-specific coursework or certifications strengthens your petition against an RFE.
Filter employers using LCA filing history
Search Migrate Mate to identify employers who have filed Labor Condition Applications for Payroll Clerk or payroll-adjacent roles. Employers with recent LCA filings already understand the DOL certification process, which shortens your path from offer to petition.
Target employers enrolled in E-Verify
STEM OPT employers must use E-Verify, but for cap-gap purposes, your employer's E-Verify enrollment also confirms their eligibility to employ you during the gap between OPT expiration and your H-1B start date on October 1.
Check prevailing wage before negotiating your offer
Run your job title and work location through the OFLC Wage Search before your salary discussion. Your employer's LCA must certify wages at or above the prevailing rate for your SOC code and geographic area, so knowing the floor protects you from undershooting.
Get your O*NET SOC code right on the LCA
Payroll Clerk roles typically fall under the O*NET classification for Payroll and Timekeeping Clerks. Confirm with your employer that the SOC code on the LCA matches your actual duties, since a mismatch between the LCA occupation and the I-129 petition can trigger a USCIS RFE.
Request premium processing if your start date is tight
Standard H-1B adjudication runs several months, which can conflict with a specific start date your employer needs. Premium processing guarantees a USCIS decision within 15 business days. Raise this option during offer negotiations, as employers often agree when onboarding timelines are firm.
H-1B Visa Payroll Clerk: Frequently Asked Questions
Does a Payroll Clerk role qualify as a specialty occupation for H-1B purposes?
It depends on how the employer defines the position. USCIS requires that the role normally requires at least a bachelor's degree in a specific field. Payroll Clerk roles qualify when the employer can demonstrate that tasks such as multi-state tax compliance, payroll system configuration, or benefits reconciliation require specialized accounting or finance knowledge, not just general clerical training.
Which employers typically sponsor H-1B visas for Payroll Clerk positions?
Large corporations, healthcare systems, and companies with complex multi-state payroll operations are most likely to sponsor because they have dedicated HR and legal infrastructure to manage the filing. Staffing firms and payroll outsourcing companies also sponsor when the role is direct hire. Search Migrate Mate to browse Payroll Clerk openings at employers with verified LCA filing history.
How does the H-1B cap lottery affect Payroll Clerk candidates?
Most Payroll Clerk roles at private employers are subject to the annual H-1B cap of 65,000 regular slots and 20,000 master's cap slots. USCIS runs the lottery each March for an October 1 start date. Candidates with a U.S. master's degree get two chances in the draw. Roles at universities or nonprofit research institutions are cap-exempt and can file year-round.
What wage level should a Payroll Clerk H-1B petition use?
Most entry-level Payroll Clerk petitions are filed at DOL wage Level I or Level II, depending on the complexity of duties and supervision required. The employer determines the appropriate level when completing the LCA through the OFLC Wage Search. Understating the wage level relative to actual duties is a common RFE trigger, so the job description and wage level must be consistent.
Can I switch Payroll Clerk employers while on an H-1B?
Yes. Under AC21 portability, you can change employers once your I-140 has been approved and your H-1B has been valid for at least 180 days, provided the new role is in the same or a similar occupational classification. For an H-1B transfer without an approved I-140, your new employer files a new I-129 petition and you can start work once USCIS receives the petition, not after approval.