H-1B Visa Reconciliation Analyst Jobs

INTRODUCTION

This position serves as a primary financial control point for institutional revenue, overseeing the receipt, reconciliation, and integrity of student and non-student Accounts Receivable (A/R). The Analyst independently reconciles multiple payment platforms (Banner, TouchNet, banking systems) and ensures accurate recording of all funds entering the University.

The role requires advanced analytical skills to identify discrepancies across systems, interpret complex account activity, and make independent financial decisions in accordance with institutional policy and regulatory requirements.

Due to increased third-party billing complexity, reduction of force within the department, and the reassignment of reconciliation functions previously performed in conjunction with Treasury, this position performs highly technical revenue analysis beyond basic payment processing. Excluding third party payments, all student and non-student A/R flows through this position, requiring a high degree of accountability, accuracy, and financial stewardship.

BASIC QUALIFICATIONS

- Bachelor’s degree in Finance, Accounting or related field with 3 years relevant experience, OR Associate’s Degree in Finance, Accounting or related field with 5 years’ relevant experience in cash management or reconciliation, OR 7 years’ experience in cash management, reconciliation or related experience.
- Relevant experience would be progressively responsible experience in accounts receivable, cash management, financial reconciliation, institutional billing, revenue operations, or related financial operations.
- Strong analytical and critical thinking skills with the ability to independently identify and resolve financial discrepancies.
- Ability to work effectively with a wide range of constituents.
- Working knowledge of accounting/bookkeeping procedures, including calculation of percentages and interest.
- Proficiency with Microsoft Excel, complex software packages, and office equipment.

PREFERRED QUALIFICATIONS

- 3 years’ experience in cash management and reconciliation.
- Experience working in higher education.
- Budget management experience.
- Familiarity with Banner, TouchNet, and Chrome River systems.

ESSENTIAL FUNCTIONS AND PERCENT OF TIME:

Revenue Processing & Cash Control (45%)

- Serve as a central revenue control point for all student and non-student payments received by mail, drop box, Attorney General, Student Loan Collections staff, and electronic platforms.
- Process and validate cash, checks, ACH, and credit card transactions in accordance with university internal control standards.
- Authorize and monitor credit card transactions through TouchNet Payment Gateway to ensure PCI-DSS compliance.
- Balance daily financial activity and independently verify accuracy prior to deposit preparation.
- Prepare deposits for armored transport and coordinate check scanning for processing.
- Maintain vault cash levels, initiate currency and change orders, and monitor cash advances and receipt logs.
- Serve as primary bank contact for credit card chargebacks, research disputes, and prepare stop payment requests for refunds.
- Ensure all transactions and supporting documentation are accurately recorded and maintained within Banner.
- Identify irregularities or inconsistencies in revenue intake and initiate corrective action.

Account Analysis & Institutional Reconciliation (35%)

- Independently analyze and interpret highly detailed student and non-student account activity within Banner and TouchNet.
- Perform monthly reconciliation of charge card activity, ACH deposits, electronic payments, and related banking activity.
- Reconcile alternative loan deposits and returns disbursed through Financial Aid to ensure accurate posting and resolution of variances.
- Compare Banner reports to the General Ledger and collaborate with the Treasurer’s Office to resolve discrepancies.
- Research, investigate, and resolve complex posting errors and system exceptions across multiple platforms.
- Review accounts for open credit balances, failed transactions, or inaccurate charges and determine appropriate financial adjustments within delegated authority.
- Process and reconcile meal plan account adjustments.
- Assume reconciliation responsibilities previously performed by Treasury, ensuring continuity of internal financial controls.
- Analyze billing eligibility and determine appropriate account actions when third-party entities require institutional interpretation of billable items.
- Evaluate reconciliation workflows and recommend procedural improvements to strengthen internal controls and operational efficiency.

Account Resolution & Policy Interpretation (15%)

- Serve as a subject matter resource for complex account inquiries requiring interpretation of university financial policies and procedures.
- Provide coverage for the Bursar’s Office main phone line and respond to inquiries from students, parents, and external stakeholders.
- Communicate financial determinations clearly and professionally, ensuring accurate understanding of account activity and payment obligations.
- Interpret and enforce university, state, and federal regulations including FERPA and PCI-DSS.
- Exercise discretion and confidentiality in handling sensitive financial information.

Operational Support & Compliance Documentation (5%)

- Compile and analyze spreadsheets related to billing, refunds, stop payments, and returned checks.
- Prepare credit card statements, purchase orders, and travel documentation.
- Assist with scheduling and training of student employees.
- Maintain office contact lists, emergency documentation, and annual renewal of Blanket Purchase Orders.
- Perform other related duties as assigned.